DACA675260009700 — United States Army Corps of Engineers (USACE) seeks to lease approximately 730-930 gross square feet of retail space in Brookings, Oregon, for an Armed Forces Career Center (Military Recruiting Office)

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the US Army Corps of Engineers (USACE) for approximately 730 - 930 Gross Square Feet of fully-serviced lease space in Brookings, OR. The government is seeking space for recruiting purposes.

• Space Size: 730-930 Gross Square Feet (GSF), with a minimum of 410-510 Net Square Feet (NSF).

• Lease Term: Up to five (5) years, with termination rights.

• Minimum Requirements:

  • 24-hour unrestricted access.
  • Availability of DSL, T1, or satellite dish communication infrastructure.
  • Direct access to a secondary exterior exit door from the leased space (or common area/newly installed door).
  • 24-hour lighted parking for one government vehicle and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• Delineated Area: Bounded by Lone Ranch Pkwy (North), Vista View Ln (South), Napa Ln (East), and Oregon Coast Hwy (West) in Brookings, OR. Buildings fronting these streets are included.

• Environmental Considerations: No known hazardous conditions. Offerors must provide information on previous use and any known hazardous conditions. Environmental Due Diligence (Phase I ESA) is required. Compliance with NEPA is also required.

• Accessibility: Space must meet accessibility requirements, or improvements must be completed prior to acceptance.

• Fire Protection: Building must meet requirements for means of egress, automatic fire sprinkler system, and fire alarm system.

• Flood Plains: Property must not be located within a 100-year floodplain unless no practicable alternative exists.

• Asbestos: Space should be free of asbestos-containing materials (ACM) or ACM must be in a stable, solid matrix. Abatement plans may be required.

• Historic Preservation: Offerors must allow government access for studies related to Section 106 of the National Historic Preservation Act. Demolition of historic properties may disqualify an offeror.

• Contract Type: Fully serviced, turnkey lease. Rent covers all operating costs, real estate taxes, and insurance.

• Estimated Value: Not explicitly stated, but the lease will score as an operating lease under OMB Circular A-11.

• Offer Due Date: February 25, 2026, by 11:59 p.m. PST.

• Submission Method: Lease proposal must be submitted as a PDF attachment via email to cenwsre-rfp@usace.army.mil. The subject line must include the RLP Number (DACA675260009700).

• Evaluation Criteria: Award will be made to the responsible Offeror whose proposal is most advantageous to the Government. Evaluation will consider PRICE and TECHNICAL FACTORS (approximately equal importance). Technical factors include location, neighborhood, ease of access, parking, appearance, adjacent businesses, signage, floor plan/layout, secondary egress, and high-speed internet availability.

• No specific set-aside is mentioned.

• The RLP package includes several forms and documents that must be completed and submitted, including the Rental Proposal Worksheet (Exhibit A), Sample Lease (Exhibit B), General Clauses (Exhibit C), and Construction and Security Specifications (Exhibit D).

• Offerors must acknowledge receipt of any amendments.

• No public opening of offers will be held.

• Primary Point of Contact: Matthew James, U.S. Army Corps of Engineers, Seattle District.

Forms / Attachments / Pricing Sheets

This document, "EXHIBIT 'C', GENERAL CLAUSES," outlines the standard general clauses applicable to a lease agreement for real property. It serves as a foundational document detailing the terms and conditions that govern the relationship between the Lessor and the Government.

This exhibit is a comprehensive list of clauses, primarily from the Federal Acquisition Regulation (FAR) and the General Services Acquisition Manual (GSAM), that are incorporated by reference or in full text. Key categories of clauses include:

• General Clauses: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance Clauses: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space.
• Payment Clauses: System for Award Management maintenance, prompt payment, assignment of claims, payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics, covenant against contingent fees, anti-kickback procedures.
• Adjustments and Audits: Price adjustments, examination of records.
• Labor Standards: Post-award small business representation, equal opportunity for veterans and workers with disabilities, employment reports.
• Small Business: Protecting government interest, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone, utilization of small business concerns, subcontracting plans, liquidated damages.
• Cybersecurity and Other Requirements: Security requirements, personal identity verification, safeguarding of covered contractor information systems, prohibitions on certain hardware/software/services (e.g., Kaspersky, ByteDance), Federal Acquisition Supply Chain Security Act orders.

While this document is a standard set of clauses and not a solicitation itself, it is crucial for potential bidders to understand these terms. They define the legal and operational framework of the lease agreement. Bidders should review these clauses to understand their potential obligations, responsibilities, and rights concerning:

• Performance standards and default conditions.
• Payment terms and invoicing procedures.
• Compliance with laws and regulations.
• Requirements related to small business utilization and subcontracting.
• Security and data handling requirements.
• Procedures for changes, disputes, and adjustments.

Familiarity with these general clauses is essential for accurately assessing the scope and requirements of any opportunity that incorporates this exhibit.

Form / Attachment / Pricing Sheet

This document, "1d. RLP Exhibit D - Construction Specifications 26.pdf", contains detailed construction specifications and general standards for military recruiting facilities. It outlines requirements for architectural, mechanical, electrical, plumbing, safety, finishes, and security systems.

• General Guidance: Specifies that any departure from approved plans requires prior approval from the Corps of Engineers (COE).
• Substitution Policy: Allows for substitution of products, services, or finishes with prior COE approval.
• Nondiscrimination Clause: Prohibits the use of specific telecommunications products from certain Chinese entities, requiring certification of compliance with the 2019 N.D.A.A.
• Drawings, Plans, and Permits: Lessor is responsible for all permits, drawings, construction, and obtaining a Certificate of Occupancy. Lessor's Architectural/Engineering (AE) drawings must be submitted to the COE for review and approval before construction begins.
• Codes and Standards: Leased premises must comply with all Federal, State, and local construction standards and building codes.
• Energy Efficiency: Mandates the use of Energy Star labeled components and natural resource conserving products.
• Mechanical Systems: Details requirements for HVAC systems, including temperature control, ventilation, and system commissioning.
• Plumbing: Outlines requirements for potable water, restrooms, drinking fountains, and janitorial closets.
• Electrical: Specifies requirements for electrical distribution, outlets, switches, and specific wiring for communications and security systems.
• Communications: Details requirements for low voltage wiring, data port jacks, and color coordination.
• Security Applications: Outlines requirements for Video Intercom Entry Control (EC) and CCTV/NVR systems, including installation, components, and certifications.
• Architectural Finishes: Covers standards for ceilings, walls, paint, flooring, windows, and doors.
• Signage: Specifies requirements for exterior and interior signage, including materials, colors, and illumination.
• Military Service Specific Standards: Includes detailed specifications for Army, Navy, Marine Corps, Air Force, Air Force Reserve, Air National Guard, and Army National Guard recruiting facilities.

This document is crucial for any bidder involved in the construction or renovation of military recruiting facilities. It provides the comprehensive technical specifications and standards that must be adhered to, covering all aspects of the build-out from initial design to final finishes and security systems. Understanding these requirements is essential for accurate bidding and successful project execution.

Form / Attachment / Pricing Sheet

This document is the "Construction Specifications Bid Proposal Worksheet" (Version: 2021-10-15 REV 1) for the Recruiting Facilities Program. It serves as a template for bidders to provide pricing for various construction and renovation components. Bidders must fill out this worksheet in its entirety, including all requirements from the construction specifications Appendix provided by the USACE Representative. Failure to do so may result in the offer being rejected.

The worksheet categorizes costs into the following sections:

• HVAC / Mechanical
• Plumbing (General, Water Fountain, Restroom, Janitorial Closet, Wet Pantry, Other)
• Electrical (General, Interior/Exterior Lighting, Exterior Signage, Emergency Lighting, Roller Shades, Other)
• Communications (General, Conduit, CAT-6 Wiring, Other)
• Safety & Fire Equipment
• Architectural Finishes-Fixtures-Supplies (Ceilings, Walls, Soundproofing, Paint, Tile, Carpet, Fragment Retention Film, Mini-Blinds, Windows, Doors, Trim Work, Roller Shades, Secondary Exit Door Security Hardware, Restroom Fixtures, Perforated Window Wraps, Shelving, Desk-Tops, Other)
• Signage (Interior, Exterior, Marquee/Pylon)
• Security Systems (Video Intercom Entry Control System, CCTV System, Security Closet, Other)
• Permits Fees
• Architectural / Design Costs
• Other Items (Overhead and Profit, Insurance, Tax, Lessor Management)

Each category includes columns for Quantity, Price Per Each, and Sub-Total. A "BID PROPOSAL - GRAND TOTAL" is also present.

This worksheet is critical for bidders to detail their proposed costs for the construction or renovation work associated with the opportunity. It requires a comprehensive breakdown of expenses across various trades and materials, ensuring that all aspects of the construction specifications are addressed in the bid. Accurate and complete submission of this form is mandatory for bid acceptance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the government's minimum acceptable standards for janitorial services for U.S. Army Corps of Engineers leased spaces.

• The contractor shall provide all management, supervision, personnel, equipment, tools, supplies, materials, and transportation for janitorial services.

• Services cover designated spaces including halls, restrooms, offices, work areas, entranceways, lobbies, common areas, and storage rooms.

• Frequency: Services are detailed by frequency (e.g., daily, weekly, monthly, quarterly, annually) and specific tasks.

• Basic Services: Includes floor maintenance (sweeping, mopping, buffing), vacuuming, trash removal, drinking fountain cleaning, spot cleaning windows, and high-touch surface cleaning.

• Restroom Services: Comprehensive cleaning and disinfection of all restroom fixtures and surfaces, including restocking supplies.

• Periodic Cleaning: Includes deep carpet cleaning (twice yearly), spot cleaning carpets, dusting, high dusting/cleaning, cleaning light fixtures, exterior and interior glass cleaning, HVAC return/diffuser/grille cleaning, trash receptacle washing, and de-scaling toilet bowls/urinals.

• Other Services: Re-lamping (interior lights) and HVAC filter replacement (quarterly).

• Quality Control: Contractor must establish and maintain a Quality Control Program (QCP) with an inspection system and corrective action procedures.

• Identification: All personnel must have government-issued photo IDs and potentially background checks.

• Environmentally Friendly Products: Use of environmentally friendly products is required, with specific guidelines for disinfectants (e.g., 70% alcohol solutions).

• Quality Control: An inspection system and Janitorial Service Checklist are required.

• Performance Evaluation: Regular meetings with the Military Service Representative (MSR) or Real Estate POC.

• Quality Assurance Surveillance Plan (QASP): Outlines performance objectives, standards, quality levels (Satisfactory, Marginal, Unsatisfactory, Insufficient), inspection methods, and remedies for non-compliance.

• Not explicitly defined in this excerpt, but services are for U.S. Army Corps of Engineers leased spaces.

• Working Hours: Generally 8:00 a.m. to 4:00 p.m., Monday-Friday, unless otherwise scheduled or for specific tasks like carpet cleaning.

• Access: No keys, passwords, or PINs will be provided to contractors. MSR will unlock doors and be present.

• Government Furnished: Government will NOT provide office space or equipment. Utilities will be furnished.

• Contractor Furnished: Contractor must provide all necessary labor, tools, equipment, supplies, and transportation.

• Background Checks: Required for all personnel working at government facilities.

• Payment Deductions: May be applied for unsatisfactory performance or no-shows.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs for services, utilities, and ownership from lessors as part of the rental consideration for government leases. Bidders will use this form to provide detailed cost breakdowns.

• Section I: Estimated Annual Cost of Services and Utilities: Covers costs for cleaning, heating, electrical, plumbing, air conditioning, elevators, and miscellaneous services.
• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: Covers real estate taxes, insurance, building maintenance and reserves for replacement, lease commission, and management.
• Lessor's Certification: Requires the lessor to certify the accuracy of the entered costs.

This form is crucial for potential bidders (lessors) responding to a Request for Lease Proposals (RLP). It requires a detailed breakdown of all costs associated with providing the leased space, which will inform the rental rate proposed. The instructions provide guidance on how to calculate and report these costs, ensuring consistency and comparability among proposals.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Corporate/LLC, related to Lease No. DACA675_00___00. It serves to certify that the signatory is a Secretary/Principle of the corporation or LLC named as the Lessor in an attached lease.

• Requires the name and title of the signatory.
• Requires the name of the person who signed the lease on behalf of the corporation or LLC.
• Requires confirmation that the signatory has the authority of the governing body and is acting within the scope of corporate/LLC granted powers.
• Includes fields for the date and a space for the corporate seal.

Bidders may need to complete and submit this form as part of their proposal or as a required attachment to demonstrate the legal authorization of the entity signing the lease agreement on behalf of the Lessor.

Form / Attachment / Pricing Sheet

This document, "Rental Proposal Worksheet" (USACE RECRUITING FORM 1364), is a form used by potential offerors to submit proposals for leasing property to the U.S. Army Corps of Engineers, Seattle District. It collects detailed financial and property information required for lease award consideration.

• Property Details: Building Name, Address, Date Constructed, Year and Type of Last Major Renovation, Building Gross SF, Subject Space Gross SF, Floor Level, Dimensions of Space (with an option to indicate if a floor/building plan is attached).
• Cost Breakdown: Fields for Base Rent Per Year, Property Taxes, Property Insurance, Common Area Maintenance, HVAC Maintenance, Interior Maintenance, Parking, Janitorial services, Electricity, Natural Gas, Trash Collection, Sewer, Water, and other applicable utilities. A total cost field is also included.
• Owner/Agent Information: Owner Entity Name, Owner Address, Owner Phone Number, Owner Email Address, and Leasing Agent contact details (if applicable).
• Authorization: Signature, printed name, and title of the Owner or Authorized Agent, along with the date.
• Remarks: A section for any additional remarks or conditions related to the offer.
• Lease Terms and Conditions: Specifies a 5-year lease term, 90-day cancellation rights for the Government, and details regarding overnight government parking spaces.

This worksheet is critical for bidders to accurately detail their rental property offerings, including all associated costs and terms. It serves as the primary document for submitting a lease proposal and will be used by the Government to evaluate the financial and operational aspects of the offered space. Bidders must complete all relevant sections and attach supporting documents as noted (e.g., evidence of owner's interest, floor plans). Note 2 emphasizes the requirement for SAM registration prior to award.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (USACE RECRUITING LEASE FORM L100) used for procuring lease agreements for real property. It outlines the terms and conditions for leasing space to the Government.

• Lease Identification: U.S. Government Lease Number, Prior Lease Number, SAM UEID.
• Parties: Identifies the Lessor and the Government (acting by and through the U.S. Army Corps of Engineers).
• Premises Description: Details the leased space, including rentable square feet and address.
• Lease Term: Specifies the beginning date and duration of the lease, with provisions for termination rights and contingent funding.
• Rent and Consideration: Outlines the annual rent, monthly payments, and payment method (EFT), as well as the Lessor's obligations.
• Lessor's Responsibilities: Covers a wide range of obligations including maintenance, utilities, HVAC, fire safety, security, janitorial services, and compliance with various standards (e.g., ADA, environmental, historic preservation).
• Construction Specifications/Alterations: Details requirements for any build-out or alterations, including work performance, materials, and design standards.
• General Terms and Conditions: Includes definitions, authorized representatives, fire and casualty damage clauses, default provisions, and dispute resolution.
• Incorporated Documents: Lists exhibits that are part of the lease, such as Floor Plan, Site/Parking Plan, General Clauses, etc.

This document is crucial for potential bidders as it defines the specific requirements, responsibilities, and terms of a government lease. Bidders must review this form to understand the scope of work, performance standards, compliance obligations, and contractual terms associated with leasing property to the U.S. Army Corps of Engineers. It provides a comprehensive framework for the lease agreement.

Form / Attachment / Pricing Sheet

This document, Exhibit "G", contains Representations and Certifications that potential bidders must complete and submit as part of their offer. It covers various aspects of the offeror's business and legal standing.

• Ownership: Lessor certifies legal ownership and right to lease the property.
• Taxpayer Identification: Requires the Offeror's Taxpayer Identification Number (TIN) and type of organization (e.g., corporate, partnership, sole proprietorship).
• Small Business Representations: Requires offerors to self-certify their status as a small business, small disadvantaged business, women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, and/or HUBZone small business. Specific size standards and definitions are provided.
• Previous Contracts and Compliance Reports: Inquiries about participation in previous contracts subject to Equal Opportunity clauses and filing of compliance reports.
• Affirmative Action Compliance: Requires representation regarding the development and maintenance of affirmative action programs.
• System Award Management (SAM) Database Registration: Mandates that prospective awardees must be registered in the SAM database, providing details on what "registered" means and the process for obtaining a DUNS number if needed. It also outlines the information required for SAM registration and the consequences of not being registered.

Completion of this form is mandatory for all offerors. Bidders must accurately represent their business status, particularly concerning small business designations, and ensure they are registered in the SAM database. Failure to comply with these requirements may impact eligibility for award or result in penalties.

Form / Attachment / Pricing Sheet

This document is an Agency Agreement / Authorization for Property Manager to Act on Behalf of Owner. It serves to confirm that the signatory is the owner of the property and has legally authorized their agent to sign leases, amendments, collect payments, and handle all matters related to the lease of the property to the Government.

• Certification by the Lessor/owner attesting to the agent's authority.
• Identification of the property owner(s).
• Location of the property to be leased.
• Confirmation of the agent's legal authorization to sign leases, bind the owner, collect funds, manage the property, and sign releases.
• Signature blocks for the owner, printed name, and title.

This form is likely required for property owners or their authorized agents who are bidding on opportunities to lease property to the Government. Bidders will need to ensure this document is properly completed and submitted if they are the property owner or represent the property owner.