DACA675260023200 - United States Army Corps of Engineers (USACE) seeks to lease approximately 6,500 gross square feet of warehouse space in Seattle, WA for Storage & Laboratory Space

Form / Attachment / Pricing Sheet

This document, Exhibit "F" - Agency Agreement / Authorization for Property Manager to Act on Behalf of Owner, is a certificate to be completed by the Lessor/owner. Its purpose is to attest that the agent who signed a lease or supplemental agreement on behalf of the Lessor/owner had the proper authority to do so under their Property Management Agreement.

• Lessor/Owner Certification: Confirms the identity of the owner(s) and the property location.
• Agent Authorization: Designates an individual as the owner's agent, legally authorized to sign leases and bind the owner to its terms.
• Scope of Agent's Authority: Empowers the agent to act on the owner's behalf regarding lease signing, supplements, amendments, collection of moneys, maintenance of premises and equipment, and signing releases of obligations.
• Signature Fields: Includes spaces for the owner's signature, printed name, and title.

This form is relevant to bidders as it may be required to be completed and submitted as part of the overall opportunity response. It ensures that the party signing lease agreements on behalf of property owners has the legal authority to do so, which is crucial for the validity of any lease entered into with the Government.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the U.S. Army Corps of Engineers (USACE) for approximately 5,800 to 7,000 Gross Square Feet of leased space in Seattle, WA. The purpose is to solicit proposals for a lease that will be evaluated to select an Offeror for award.

• Lease term: Up to five (5) years with termination rights.

• Minimum requirements for the leased space include:

  • 24-hour unrestricted access.
  • 24-hour parking for up to eight (8) Government vehicles and adequate parking for privately owned vehicles.
  • Contiguous floor space with freight elevator access if above ground level.
  • Loading dock if vehicle cannot access inside storage (specific turning radius and truck dimensions provided).
  • HVAC climate control, ventilation, electrical service (30amp, 110ac outlets), hot & cold water supply, garbage & recycling.
  • Sound proofing and isolation.

• The space must meet accessibility requirements and have adequate fire protection and life safety systems (two means of egress, fire sprinkler system, fire alarm system).

• The space should have no known hazardous conditions or recognized environmental conditions.

• Offerors must provide a current Phase I Environmental Site Assessment (ESA) if directed by the RECO.

• The building must be secured by a lock and provide electricity.

• The lease will be awarded to the Offeror whose offer will be most advantageous to the Government.

• The lease will be a gross lease covering all Lessor costs, including operating costs, real estate taxes, and insurance.

• The Government intends to award a lease that scores as an operating Lease under OMB Circular A-11.

• Offers are due on or before 06/30/2026 at 11:59 p.m. PST.

• Proposals must be submitted via email to cenwsre-rfp@usace.army.mil.

• The Rental Proposal Worksheet (Exhibit A) must be completed and submitted.

• Award will be based on a combination of factors, with Technical Factors being approximately equal in importance to Price.

• Technical Factors include: Location within Delineated Area, Neighborhood, Ease of Access, Parking Availability, Floor Plan/Layout, Compatibility of Adjacent Businesses, Overall Appearance of Building, Electricity, and Security.

• Past performance will also be considered and may result in disqualification.

• No specific set-aside is mentioned in the provided text.

• The Delineated Area for the space is within Seattle, WA, with specific boundary descriptions provided.

• Offerors must review and understand the USACE Lease Form 2030 and other included documents.

• The Government may award a lease without discussions.

• The Government reserves the right to reject any or all offers.

Form / Attachment / Pricing Sheet

This document, "Exhibit C - General Clauses," is a template containing standard clauses for the acquisition of leasehold interests in real property. It outlines the terms and conditions that will govern the lease agreement between the Lessor and the Government.

This exhibit details numerous clauses categorized under:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by Lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, and fire/casualty damage.
• Payment: System for Award Management maintenance, prompt payment, assignment of claims, and payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal/improper activity, price reduction for defective cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA and audit/records negotiation.
• Disputes: General disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, and equal opportunity for workers with disabilities.
• Small Business: Protecting government interest when subcontracting, subcontractor certified cost or pricing data, HUBZone preference, utilization of small business concerns, and small business subcontracting plans.
• Cybersecurity: Security requirements, personal identity verification, and basic safeguarding of covered contractor information systems.
• Other: Security prohibitions and exclusions, and incorporation by reference of representations and certifications.

This document is critical for potential bidders as it defines the legal and contractual framework of the lease. Understanding these general clauses is essential for assessing the full scope of obligations, risks, and requirements associated with the opportunity. It covers aspects from initial lease terms to performance standards, payment procedures, and compliance requirements. Bidders must review these clauses to ensure they can meet all stipulated conditions.

Form / Attachment / Pricing Sheet

This document is the "Rental Proposal Worksheet" (USACE FORM 2020 FOR SPACE) from the United States Army Corps of Engineers, Seattle District. It is used by potential lessors to provide detailed cost information for rental space.

• Building Information: Building Name, Address, Date Constructed, Year and Type of Last Major Renovation.
• Space Details: Building Gross SF, Subject Space Gross SF, Floor Level, Dimensions of Space, and an option to indicate if a floor/building plan is attached.
• Cost Breakdown: Fields for Base Rent Per Year and itemized costs for Property Taxes, Property Insurance, Common Area Maintenance, HVAC Maintenance, Interior Maintenance, Parking, Janitorial, Electricity, Natural Gas, Trash Collection, Sewer, Water, and other applicable utilities. A total cost field is included.
• Owner/Agent Information: Owner Entity Name, Owner Address, Owner Phone Number, Owner Email Address, and Leasing Agent details (if applicable).
• Authorization: Signature, Printed Name, Title, and Date of the Owner or Authorized Agent.
• Remarks: A section for additional remarks or conditions.

Potential bidders (lessors) must complete this worksheet to provide a comprehensive breakdown of their rental costs. It is crucial for evaluating the financial aspects of the proposed space. Note 1 requires evidence of owner's interest in the property. Note 2 advises entities to register in SAM. Note 3 states that acceptance of the U.S. Government Lease and General Clauses is required.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (CENWS LEASE FORM 4000) used for entering into lease agreements for property. It outlines the terms and conditions between a Lessor and the Government (U.S. Army Corps of Engineers).

• Parties: Identifies the Lessor and the Government.
• Premises: Describes the leased space, including square footage and location.
• Lease Term: Specifies the duration of the lease, with options for initial terms and renewals.
• Rent and Consideration: Details the annual rent, monthly payments, and payment methods (EFT).
• Lessor's Responsibilities: Outlines obligations for maintenance, utilities, HVAC, fire safety, and other services.
• Government's Rights: Includes rights for access, inspection, and termination.
• Construction Specifications: Details requirements for build-out, alterations, and materials.
• Dispute Resolution: Outlines the process for resolving disputes.
• Incorporated Documents: Lists exhibits such as Floor Plans, Site/Parking Plans, and Janitorial Specifications.

This document is crucial for potential bidders as it defines the legal framework, scope of work, responsibilities, and financial terms of a government lease. Bidders involved in real estate leasing or property management for the government will need to understand these terms to assess their ability to meet the requirements and to prepare accurate proposals or bids. It details the specific requirements for the leased space, including construction, maintenance, and operational standards.

Form / Attachment / Pricing Sheet

This document, Exhibit "D", contains Representations and Certifications required for potential offerors. It outlines various legal, business, and compliance statements that bidders must review and certify to.

• Ownership: Lessor certifies legal ownership and right to lease the property.
• Taxpayer Identification: Requires submission of Taxpayer Identification Number (TIN) and type of organization.
• Small Business Program Representations: Bidders must represent their status as a small business, small disadvantaged business, women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, and/or HUBZone small business. Specific definitions and criteria for each are provided.
• Previous Contracts and Compliance Reports: Requires representation regarding participation in previous contracts with Equal Opportunity clauses and filing of compliance reports.
• Affirmative Action Compliance: Requires representation on the development and maintenance of affirmative action programs.
• System Award Management (SAM): Mandates registration in the SAM database, including providing DUNS number and other company information. It emphasizes that prospective awardees must be registered prior to award, during performance, and through final payment.

This document is critical for bidders to understand the specific representations and certifications they must provide as part of their offer. Failure to provide accurate information or to be registered in the SAM database may impact eligibility for award. Bidders should carefully review each section to ensure compliance with all requirements.

Form / Attachment / Pricing Sheet

This document is Exhibit "E," a Certificate of Authorization for a Corporate/LLC Lessor, related to Lease No. DACX675XX00XXX00. It serves to certify the authority of the individual signing the lease on behalf of the corporation or LLC.

• Requires the name of the witness.
• Requires the title of the signatory.
• Requires the name of the signer.
• Requires the signatory to affirm they are signing on behalf of the corporation or LLC and have the authority to do so.
• Includes fields for the date and the corporate seal.

Bidders may need to complete and submit this form as part of their proposal or contract execution, particularly if they are a corporation or LLC acting as a Lessor. It ensures that the lease agreement is legally binding and authorized by the entity.