DACA675270000500 United States Army Corps of Engineers (USACE) seeks to lease approximately 2,031 square feet of retail space in Seattle, WA for an Armed Forces Career Center (Military Recruiting Office)

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the government's minimum acceptable standards for janitorial services for U.S. Army Corps of Engineers leased spaces.

• The contractor shall provide all management, supervision, personnel, equipment, tools, supplies, materials, and transportation necessary for janitorial services.

• Services apply to all designated spaces, including halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas, and storage rooms.

• Frequency of Service: Services are defined by frequency (Annual, Semi-Annual, Quarterly, Monthly, Three Times Weekly, Two Times Weekly) and specific tasks.

• Basic Services: Includes floor maintenance (sweeping, mopping, buffing), vacuuming, trash removal, drinking fountain cleaning, spot cleaning windows, and high-touch surface cleaning.

• Restroom Services: Comprehensive cleaning and disinfection of all restroom surfaces, fixtures, and re-supplying of consumables.

• Periodic Cleaning: Includes high dusting/cleaning, cleaning light fixtures, exterior and interior glass cleaning, HVAC return/diffuser/grille cleaning, trash receptacle washing, and de-scaling toilet bowls/urinals.

• Other Services: Re-lamping (interior lights, track, accent, emergency, exit), HVAC filter replacement (minimum MERV 8), and wet floor caution signs.

• Contractor Furnished Items: Contractor must provide vehicles, equipment (commercial quality, operable, meeting local requirements), and supplies.

• Quality Control Program (QCP): Contractor must establish and maintain a QCP, including an inspection system and Janitorial Service Checklist.

• Performance Evaluation: Meetings with the Military Service Representative (MSR) or Real Estate POC are required.

• Certification of Services: Monthly inspection forms must be posted and retained.

• Performance Criteria: Acceptable performance is determined by the MSR and Contractor.

• Payment Deductions: May occur for unsatisfactory performance or no-shows.

• Identification: All personnel must have government-issued photo IDs and potentially background checks.

• Working Hours: Services are generally performed between 8:00 a.m. and 4:00 p.m., Monday-Friday, unless otherwise specified.

• Emergency Cleaning: Contractor must respond within a half day for emergencies.

• Not explicitly defined in this excerpt, but services apply to designated U.S. Army Corps of Engineers leased spaces.

• Use of environmentally friendly products and EPA-registered disinfectants or 70% alcohol solutions.

• Specific certifications required for carpet cleaning (IICRC Master Cleaner).

• Personnel must be able to read, write, speak, and understand English.

• Contractor is responsible for providing office space and operational facilities.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for a Partnership, related to Lease No. DACA675_000__00. It serves to certify the authority of a General Partner to act on behalf of the partnership.

• The form requires the signatory (identified as "Partner X") to certify their status as the General Partner in the partnership named as Lessor in the attached lease.
• It also requires certification that another individual ("Partner Y"), who signed the lease, is also a General Partner with the authority to bind the Partnership.
• Fields are provided for the date and the signature/seal of "Partner X".

Bidders may need to complete and submit this form as part of their proposal or contract execution, particularly if the opportunity involves a partnership or lease agreement where such certification is required. It confirms the legal standing and authorization of the parties involved in the lease.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the U.S. Army Corps of Engineers (USACE) for a fully serviced lease of approximately 2,031 Gross Square Feet (GSF) with a minimum of 1,270 Net Square Feet (NSF) in Seattle, WA. The lease term is up to five (5) years with termination rights.

• Fully serviced lease including rent, janitorial services, supplies, utilities, and parking.

• 24-hour unrestricted access to the leased space.

• Availability of all communications infrastructure (DSL, T1, satellite dish).

• Direct access to a secondary exterior exit door from the leased space, or common area exterior exit door if shared, or installation of an exterior exit door prior to occupancy.

• 24-hour lighted parking for six (6) Government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• The space must be located within the Delineated Area: North of NE 45th Street, South of NE Pacific Street/PI, East of Mountlake Blvd NE, and West of I-5.

• The lease will be awarded only if it scores as an operating lease under OMB Circular A-11.

• Lease term: Up to five (5) years with termination rights.

• Contract type: Fully serviced lease.

• Estimated value: Not specified.

• Offers are due on or before June 13, 2026, by 11:59 p.m. PST.

• Proposals must be submitted via email to cenwsre-rfp@usace.army.mil.

• The Lease will be awarded to the Offeror whose proposal is most advantageous to the Government, considering a combination of Price and Technical Factors.

• Technical Factors include: Location within Delineated Area, Neighborhood, Ease of Access, Location within Building, Parking Availability, Overall Building Appearance, Compatibility of Adjacent Businesses, Potential for Signs, Floor Plan/Layout, Secondary Egress, and High-Speed Internet.

• Past performance will also be considered and may result in disqualification.

• Lease requires compliance with accessibility standards.

• Lease requires compliance with fire protection and life safety standards (two means of egress, sprinkler system, fire alarm).

• Offers must not be located within a 100-year floodplain unless no practicable alternative exists.

• Offerors must provide a current Phase I Environmental Site Assessment (ESA).

• Offerors must address any known hazardous conditions or environmental releases.

• Offerors must allow Government access for environmental due diligence and NEPA compliance.

• Space should have no known asbestos-containing materials (ACM) or ACM in a stable, solid matrix.

• Offerors must comply with National Historic Preservation Act requirements.

• The RLP package includes several attached documents: Rental Proposal Worksheet (Exhibit A), Sample Lease (Exhibit B), General Clauses (Exhibit C), Construction and Security Specifications (Exhibit D), Construction Specifications Bid Proposal Worksheet (Exhibit E), Janitorial Specifications (Exhibit F), SAM Representations and Certifications (Exhibit G), Lessor's Annual Cost Statement (Exhibit H), and Certification of Authorization (Exhibit I).

• Offerors are advised that doing business with the Government carries special responsibilities regarding sustainability, fire protection, life safety, and security.

• The Government may reject any or all proposals.

• There will be no public opening of offers.

Form / Attachment / Pricing Sheet

This document, "RLP Exhibit C - General Clauses," outlines the standard terms and conditions that will be incorporated into a lease agreement for real property. It serves as a comprehensive list of clauses governing the relationship between the Lessor and the Government.

The exhibit details numerous clauses categorized under General, Performance, Payment, Standards of Conduct, Adjustments, Audits, Disputes, Labor Standards, Small Business, Cybersecurity, and Other. Each clause is identified by its number and reference (e.g., GSAR 552.270-4, FAR 52.204-13).

Key areas covered include:

• Definitions and general lease terms (e.g., Subletting, Successors Bound, Subordination, Statement of Lease).
• Lessor and Government responsibilities regarding property maintenance, delivery, condition, and alterations.
• Payment terms, including prompt payment and system for award management.
• Contractor responsibilities related to business ethics, contingent fees, and anti-kickback procedures.
• Provisions for small business utilization, equal opportunity for veterans and individuals with disabilities.
• Cybersecurity requirements and prohibitions related to specific hardware, software, and services.
• Procedures for handling changes, disputes, and audits.

This document is critical for potential bidders as it defines the contractual obligations and requirements for any lease agreement. Understanding these general clauses is essential for assessing the full scope of responsibilities, potential risks, and compliance obligations associated with the opportunity. Bidders should review these clauses to ensure they can meet all stipulated requirements.

Form / Attachment / Pricing Sheet

This document is a "Construction Specifications Bid Proposal Worksheet" (Version: 2021-10-15 REV 1) for the Recruiting Facilities Program. It serves as a template for bidders to provide cost breakdowns for various construction and renovation components. Bidders are instructed that all information supplied on this worksheet MUST include all appropriate requirements from the construction specifications Appendix provided by the USACE Representative and that the entire worksheet MUST be filled out in its entirety to avoid offer rejection.

The worksheet categorizes bid items into the following sections:

• HVAC / Mechanical
• Plumbing (General, Water Fountain, Restroom, Janitorial Closet, Wet Pantry, Other)
• Electrical (General, Interior/Exterior Lighting, Exterior Signage, Emergency Lighting, Roller Shades, Other)
• Communications (General, Conduit, CAT-6 Wiring, Other)
• Safety & Fire Equipment
• Architectural Finishes-Fixtures-Supplies (Ceilings, Walls, Soundproofing, Paint, Porcelain Tile, VCT, Luxury Vinyl Tile, Carpet, Fragment Retention Film, Mini-Blinds, Windows, Doors, Trim Work, Roller Shades, Fixed Panel Shade(s), Secondary Exit Door Security Hardware, Restroom Fixtures, Perforated Window Wraps, Shelving, Desk-Tops, Other)
• Signage (Interior, Exterior, Marquee/Pylon)
• Security Systems (Video Intercom Entry Control System, CCTV System, Security Closet, Other)
• Permits Fees
• Architectural / Design Costs
• Other Items (Overhead and Profit, Insurance, Tax, Lessor Management)

Each category includes columns for Bid Category, Quantity, Price Each, Sub-Total, and Comments. A "BID PROPOSAL - GRAND TOTAL" is also present.

This worksheet is critical for bidders to accurately price their proposals according to the specified construction requirements. Failure to complete it accurately and comprehensively, in conjunction with the construction specifications Appendix, may lead to disqualification. It requires bidders to detail costs for a wide range of potential construction and renovation elements, ensuring a thorough cost submission.

Form / Attachment / Pricing Sheet

This document, Exhibit "G", requires the Lessor (the entity offering the property) to provide representations and certifications related to ownership, taxpayer identification, small business program participation, previous contracts, and affirmative action compliance. It is a standard form used in government contracting to gather essential information about the offeror.

• Ownership: Lessor must certify they are the rightful owner and have the legal right to lease the property.
• Taxpayer Identification: Requires the Lessor's Taxpayer Identification Number (TIN) and type of organization (e.g., sole proprietorship, corporate entity).
• Small Business Program Representations: The Lessor must represent their status as a small business, and if applicable, as a small disadvantaged, women-owned, veteran-owned, service-disabled veteran-owned, or HUBZone small business concern. It also specifies the NAICS code and size standard for the acquisition.
• Previous Contracts and Compliance Reports: For leases over $10,000, the Lessor must indicate participation in previous contracts subject to Equal Opportunity clauses and whether required compliance reports have been filed.
• Affirmative Action Compliance: For leases over $10,000, the Lessor must represent the development and availability of affirmative action programs.
• System Award Management (SAM): Requires confirmation of registration in the SAM database, which is mandatory for award. It outlines the process for obtaining a DUNS number and the information required for SAM registration.

This document is critical for any potential Lessor responding to a government solicitation that requires this exhibit. Bidders must accurately complete all sections to demonstrate their eligibility and compliance with government requirements. Failure to register in SAM or provide accurate information can prevent award. The representations made here are legally binding.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the "Lessor's Annual Cost Statement." It is used to collect estimated annual costs of services, utilities, and ownership from lessors as part of the rental consideration for government leases. Bidders should use this form to provide detailed cost breakdowns.

• Section I: Estimated Annual Cost of Services and Utilities: Covers costs for cleaning, heating, electrical, plumbing, air conditioning, elevators, and miscellaneous services.
• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: Covers real estate taxes, insurance, building maintenance and reserves for replacement, lease commission, and management.
• Lessor's Certification: Requires the lessor to certify the accuracy of the entered costs.

This form is crucial for bidders (lessors) to accurately report their operational costs associated with providing leased space to the government. The information provided will be used by the government to determine fair market value and rental charges. Bidders must carefully review the instructions and complete all relevant sections to ensure their proposal is complete and accurate.

Form / Attachment / Pricing Sheet

This document is Exhibit "I", a Certificate of Authorization for Corporate/LLC entities, related to Lease No. DACA675_00___00. It serves to certify that the signatory is a Secretary/Principal of the corporation or LLC named as the Lessor in an attached lease, and that they have the authority to sign on behalf of the entity.

• Fields for the signatory's name and title.
• A section to confirm the signatory's authority and scope of powers granted by the governing body.
• A date field for the certification.
• A space for the corporate seal.

Bidders may need to complete or review this form as part of the leasing process to verify the legal standing and authorization of the Lessor. It ensures that the entity signing the lease has the proper legal authority to do so.

Form / Attachment / Pricing Sheet

This document is an Agency Agreement / Authorization for Property Manager to Act on Behalf of Owner. It serves to certify that the signatory is the owner of the property and that their agent is legally authorized to sign leases, bind the owner to lease terms, collect payments, manage maintenance, and sign releases on behalf of the owner for leases with the Government.

• Fields for the owner(s) to certify their ownership of the property.
• Fields for the owner(s) to identify and authorize their agent.
• Certification that the agent is empowered to act on behalf of the owner for all matters related to a Government lease, including signing the lease and amendments, collecting payments, overseeing maintenance, and signing releases.
• Signature blocks for the owner(s), agent's printed name, and title.

This form is likely required for property owners or their authorized agents who are bidding on opportunities involving the lease of property to the Government. Bidders will need to ensure this document is properly completed and submitted if they are acting as an agent or if the property owner is required to provide this authorization.

Form / Attachment / Pricing Sheet

This document, "Rental Proposal Worksheet" (USACE RECRUITING FORM 1364), is a form used by potential offerors to submit proposals for leasing property to the U.S. Army Corps of Engineers, Seattle District. It collects detailed financial and property information required for evaluating lease offers.

• Property Details: Building Name, Address, Date Constructed, Year and Type of Last Major Renovation, Building Gross SF, Subject Space Gross SF, Floor Level, Dimensions of Space (with an option to indicate if a floor/building plan is attached).
• Cost Breakdown: Fields for Base Rent Per Year, Property Taxes, Property Insurance, Common Area Maintenance, HVAC Maintenance, Interior Maintenance, Parking, Janitorial services, Electricity, Natural Gas, Trash Collection, Sewer, Water, and other applicable utilities. Each item has a space for a dollar amount ($).
• Total: A field to sum all the costs.
• Owner Information: Owner Entity Name, Owner Address, Owner Phone Number, Owner Email Address.
• Leasing Agent Information: Name, Address, Phone Number, and Email Address (if applicable).
• Authorization: Signature, Printed Name, Title, and Date of the Owner or Authorized Agent.
• Remarks: A section for any additional remarks or conditions.
• Lease Terms and Conditions: Specifies a 5-year lease term, 90-day cancellation rights for the Government, and notes regarding overnight government parking spaces.

Bidders must complete this worksheet accurately to provide a comprehensive rental proposal. It details the financial and operational information the government requires to assess the lease offer. Key notes highlight the need for evidence of ownership, SAM registration, and acceptance of government lease clauses, which are critical for proposal submission and potential award.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (USACE RECRUITING LEASE FORM L100) used for leasing property to the Government. It outlines the terms and conditions of the lease agreement between a Lessor and the Government.

• Lease Identification: U.S. Government Lease Number, Prior Lease Number, SAM UEID.
• Parties: Identifies the Lessor (insert full legal name and address) and the Government (The United States of America, acting by and through the U.S. Army Corps of Engineers).
• Premises: Describes the leased space, including rentable square feet and address, with exclusive use for Government purposes and 24/7 access.
• Appurtenant Rights: Grants non-exclusive rights for parking, and space for antennas, satellite dishes, and related transmission devices.
• Lease Term: Specifies the beginning date and duration (e.g., Five (5) Years), with a clause regarding government obligation contingent on annually appropriated funds.
• Rent: Details the annual and monthly rent amount, payment method (EFT), and requirements for Lessor's SAM registration.
• Lessor's Obligations: Includes providing tenantable premises, maintenance of property and systems (HVAC, fire protection, etc.), utilities, janitorial services, and insurance.
• Government's Rights: Includes termination rights, right to access, and right to make alterations.
• Construction Specifications/Alterations: Outlines requirements for work performance, materials, adhesives, and HVAC systems, including specific standards for indoor air quality and fire safety.
• General Terms and Conditions: Covers definitions, authorized representatives, fire and casualty damage, default by Lessor, maintenance, integrated agreement, compliance with laws, and dispute resolution.
• Incorporated Documents: Lists attached exhibits such as Floor Plan, Site/Parking Plan, General Clauses, Janitorial Specifications, and Construction and Security Specifications.

This document is crucial for potential Lessors. It details the specific requirements, obligations, and terms the Government expects from a property owner leasing space. Bidders must review this form to understand the scope of work, technical specifications, legal obligations, and financial terms associated with leasing property to the U.S. Army Corps of Engineers. It serves as the foundational agreement for any potential lease opportunity.