Data Wall Installation

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under simplified acquisition procedures. It constitutes the only solicitation, and quotes are being requested. The action will result in a firm-fixed price (FFP) purchase order. The opportunity is a 100% small business set-aside with NAICS code 334310 and a size standard of 750 employees.

• Provide all labor, equipment, materials, tools, parts, shipping, and other items necessary to provide and install an integrated new data wall.

• Specific CLINs are for 'Data Wall' (0001) and 'Labor' (0002).

• The work must be performed in accordance with the Statement of Work (SOW).

• Contract type: Firm-Fixed Price (FFP).

• Period of Performance: Not explicitly stated, but implied by the SOW timeline.

• Estimated Value: Not stated.

• Quotes must be submitted electronically.

• The quote shall consist of two volumes: Technical (Product Inventory & Specifications, Work Timeline) and Price.

• The closing date and time for submittal of quote is 28 September 2025, 8:00 A.M. EST.

• Questions regarding the RFQ must be submitted in writing via email by 25 August 2025.

• Evaluation will be based on a complete assessment of the offeror's quote considering technical capability and price, with the goal of awarding to the responsible offeror whose quote is most advantageous to the Government.

• This solicitation is a 100% small business set-aside.

• A class waiver from the SBA has been granted for the Non-Manufacturer Rule concerning Television (TV) Sets Manufacturing; Home Type products. Offerors may provide products covered by this waiver regardless of manufacturer, provided other solicitation requirements are met. Offerors must indicate compliance with this waiver.

• A site visit is scheduled for 19 August at 10:00 AM EST. Offerors must register by emailing Jeffrey Snyder at jeffrey.snyder.20@us.af.mil with specific attendee information at least 5 business days prior.

• No electronics are allowed during the site visit without prior authorization.

• Only US citizens with completed background checks and REAL ID-compliant identification (or equivalent) will be allowed access.

• Offerors are advised that costs for quote preparation will not be reimbursed.

• The Government reserves the right to request information other than certified cost and pricing data.

• A revised SOW dated 27 Sep 2025 is attached.

Statement of Work (SOW)

To install an integrated new video/data wall within building 409 Relocatable Facility (RLF) at the Mansfield Air National Guard, and to upgrade the adjacent conference room with a Digital Media Presentation System.

• Operations Floor: Install a large format data/video wall (minimum 110' x 40') with at least 6 video inputs, switchable from a minimum of 29 sources. Audio should be localized to operator desks. The system must be controlled from two desks and support divisible displays capable of showing multiple images.

• Conference Room: Design and install a digital display system (4K resolution) capable of receiving multiple inputs, including camera integration. This includes installing room navigators, equalizers, in-ceiling speakers (restricted to the room), two lecterns with workstations, a lectern monitor (50"-65"), and a 10" tabletop control panel.

• Audio on the operations floor should be heard from speakers placed on operator desks and not exceed 6 feet from the speaker location.

• Audio in the conference room must be restricted to the room and not heard in adjacent areas.

• All equipment must be integrated into GFE equipment racks.

• Contractor must provide system architecture design drawings and manuals.

• Operational testing with a government representative is required.

• Customer training on operation and user maintenance is required.

• Period of Performance (PoP): 210 Days

• Place of Performance: Building 409 RLF, Mansfield Air National Guard, 1947 Harrington Memorial Road, Mansfield OH 44903.

• Hours of Service: Tuesday through Friday, 0830-1630, excluding recognized US holidays and government facility closures.

• Equipment: All equipment purchases restricted to the Approved Product List (APL) or alternative DoD APLs. Displays and amplifiers must not have Wireless (WiFi) or Bluetooth capability. No microphone capabilities for the A/V wall solution.

• Access: Contractors require identification for installation access. Antiterrorism Level I training is mandatory. Background checks are required for TS/SCI facility access. Compliance with all installation/facility access and local security policies is mandatory.

• Government Furnished: Two Samsung 75" 4K UHD flat panel displays, an APC Rack (AR3150), and a camera will be provided by the government.

• Post-Installation: Contractor responsible for cleanup, debris removal, and repair of any damage caused by installation. Equipment must be labeled for connectivity.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under FAR parts 12 and 13, utilizing simplified acquisition procedures. It constitutes the only solicitation, and no written solicitation will be issued. The acquisition is a 100% small business set-aside, with a NAICS code of 334310 and a business size standard of 750 employees. A Firm Fixed Price (FFP) purchase order is contemplated.

• The contractor shall provide all labor, equipment, materials, tools, parts, shipping, and other items necessary to provide and install an integrated new data wall.

• Specific CLINs include "Data Wall" and "Labor," both requiring a quantity of 1 EA.

• The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary for the installation, as defined in the attached Statement of Work.

• Contract type: Firm Fixed Price (FFP) purchase order.

• Period of Performance: Not explicitly stated, but implied by the site visit date and quote submission deadline.

• Estimated Value: Not stated.

• Site Visit: Scheduled for August 19th at 10:00 AM EST. Offerors must register by emailing Jeffrey Snyder at jeffrey.snyder.20@us.af.mil with attendee information at least 5 business days prior. Strict entry procedures apply, including no electronics without prior authorization and valid identification.

• Questions Deadline: No later than August 25, 2025. All questions must be submitted via email to jeffrey.snyder.20@us.af.mil and james.kliewer.2@us.af.mil, referencing W50S8R25Q0005.

• Quote Submission Deadline: September 26, 2025, 10:00 A.M. EST. Quotes must be submitted electronically to the addresses provided.

• Quote Organization: Quotes must consist of two volumes: Technical (Product Inventory & Specifications, Work Timeline) and Price.

• Evaluation Factors: Offers will be evaluated based on Technical and Price factors, using a best-value approach. Technical factor requires a rating of "Acceptable" or higher. Technical evaluation includes Product Inventory & Specifications and Work Timeline. Price will be evaluated using price analysis techniques.

• 100% small business set-aside.

• NAICS Code: 334310.

• Business Size Standard: 750 employees.

• A class waiver to the Non-Manufacturer Rule has been granted by the SBA for Television (TV) Sets Manufacturing; Home Type products. Offerors must indicate compliance with this waiver.

• The government will not reimburse costs incurred for quote preparation.

• FAR 15.306 (proposal evaluation and discussion procedures) does not apply.

• The government does not intend to hold exchanges after receipt of quotes; submit your best offer.

• Attachment 1: Clauses and Provisions, Revised SOW dated 23 Sep 2025.

• Information regarding the NG Agency Protest Program is included.

Statement of Work (SOW)

To provide and install an integrated new video/data wall and upgrade the conference room with a Digital Media Presentation System for the 179th Cyber Operations Group (COG) at the Mansfield Air National Guard.

• Operations Floor Video/Data Wall: Install a large format data/video wall (110' x 40') capable of displaying 4 differing network enclaves, with a minimum of 6 video inputs switchable from a minimum of 29 sources. Audio should be localized to operator desks and not exceed 6 feet from the speaker.

• Conference Room System: Design and install a Digital Media Presentation System with video streaming and presentation functionality, integrating with GFE enterprise teleconferencing.

• Audio coverage restricted to specific areas.

• Equipment must meet specific size, resolution, and connectivity requirements (e.g., 50" diagonal, 4K resolution for TVs, no WiFi/Bluetooth capability for devices entering Bldg 409).

• All equipment must be on an Approved Product List (APL) or equivalent.

• Perforation of false walls requires 30-60 days prior documentation and approval.

• Post-installation testing and customer training are required.

• Period of Performance (PoP): To Be Determined (TBD).

• Place of Performance: Building 409, Relocatable Facility (RLF), 179th CW Mansfield Ohio Air National Guard, 1947 Harrington Memorial Road, Mansfield OH 44903.

• Hours of Service: Tuesday through Friday, 0830-1630, excluding recognized US holidays or facility closures.

• Base Access: Contractors require proper identification, may need background checks, and must complete Antiterrorism Level I training. Access to TS/SCI facility is restricted to US citizens.

• Equipment Approval: All quoted equipment requires approval from the 16th AF Approving Official and NGB CISO office after contract award. Lead time for approval is 90-120 days. Contractor shall not order equipment before written approval.

• Government Furnished Equipment (GFE): Includes two Samsung 75" 4K UHD flat panel displays, an APC Rack, and a camera.

• Cleanup and Restoration: Contractor is responsible for site cleanup, debris removal, and repair of any damage caused during installation.

• Manuals and Drawings: Provide one copy of all manuals and system architecture design drawings.

Forms / Attachments / Pricing Sheets

This document, "Revised Attachment 1 Clauses and Provisions.pdf," lists clauses and provisions that are incorporated by reference into a contract or solicitation. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• Clause Number: Unique identifier for each clause.
• Alt No/Dev No: Alternate or development number for the clause.
• Clause Title: A brief description of the clause's subject matter.
• Year/Mo: The year and month the clause was last updated.
• Section: The section of the contract or regulation where the clause is located.

Bidders must review these clauses and provisions to understand their contractual obligations, potential risks, and compliance requirements. This document is critical for accurately assessing the scope of work, developing compliant proposals, and ensuring successful contract performance. Key areas covered include requirements relating to compensation, whistleblower rights, representation, acquisition of covered defense telecommunications equipment, use of the Supplier Performance Risk System, buy American provisions, prohibitions on business operations in certain regions, electronic submission of payment requests, and item unique identification and valuation. Understanding these clauses is essential for determining eligibility and formulating a competitive bid.

Solicitation / RFP / RFQ

This announcement is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under simplified acquisition procedures. It constitutes the only solicitation, and no written solicitation will be issued. The government is procuring the provision and installation of an integrated new data wall. This action will result in a Firm Fixed Price (FFP) purchase order.

• Provision and installation of an integrated new data wall.

• CLIN 0001: Data Wall (1 EA)

• CLIN 0002: Labor (1 EA)

• The contractor shall provide all necessary personnel, equipment, tools, materials, supervision, and quality control.

• Offerors must submit a "Product Inventory" document detailing product description, manufacturer, part number, quantity, and country of origin.

• Offerors must submit a product specification sheet and a Work Timeline.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Not explicitly stated, but implied by the need to meet requirements in the Statement of Work.

• Estimated Value: Not stated.

• Quotes are due by 10:00 A.M. EST on 17 September 2025.

• Quotes must be emailed to jeffrey.snyder.20@us.af.mil and james.kliewer.2@us.af.mil.

• All questions regarding the RFQ must be emailed to jeffrey.snyder.20@us.af.mil & james.kliewer.2@us.af.mil no later than 25 August 2025.

• Evaluation Factors: Responsiveness, Technical, and Price.

• Award will be made to the qualified Small Business Offeror whose quote conforms to all RFQ requirements and represents the Best Value, expected to result from the technically acceptable quote with the lowest evaluated price.

• Technical evaluation will be on an Acceptable/Unacceptable basis.

• This solicitation is being solicited as 100% small business set-aside.

• NAICS Code: 334310

• Business Size Standard: 750 employees.

• A class waiver to the Non-Manufacturer Rule has been granted by the SBA for Television (TV) Sets Manufacturing; Home Type products. Offerors may provide products covered by this waiver regardless of manufacturer, provided other solicitation requirements are met. Offerors must indicate compliance with this waiver.

• Delivery Location/Place of Performance: 1947 Harrington Memorial Road, Mansfield, OH, 44903.

• A site visit was scheduled for 19 August at 10:00 AM EST. Offerors were required to register via email.

• No electronics are allowed in the facility during the site visit without prior authorization.

• Only US citizens with a completed background check will be allowed within the facility.

• All personnel require REAL ID-compliant identification or equivalent for access.

• Attachment 1: Clauses and Provisions, Revised SOW 10 Sep 2025.

Statement of Work (SOW)

To provide and install an integrated new video/data wall and upgrade the conference room with a Digital Media Presentation System for the 179th Cyber Operations Group (COG) at the Mansfield Air National Guard.

• Operations Floor: Install a large format data/video wall (110' x 40') with a minimum of 6 video inputs, capable of displaying 24 individual images or 6 large images. This includes furnishing and installing operator station speaker systems and displays for controller stations. The system must be IP scalable and controlled from 2 desks.

• Conference Room: Upgrade with a Digital Media Presentation System, including a video streaming/presentation functionality that integrates with GFE enterprise teleconferencing. This involves installing a 4K resolution digital display, camera-ready ports, room navigator, standalone equalizer, in-ceiling speakers, lecterns with workstations, lectern monitors, and a tabletop control panel.

• Audio coverage from speakers should not exceed 6 feet from the location to avoid disturbing neighboring offices.

• Audio for the conference room speakers must be restricted to the room.

• All equipment must be integrated into GFE equipment racks.

• Period of Performance: To Be Determined (TBD).

• Place of Performance: Building 409 Relocatable Facility (RLF), 179th CW Mansfield Ohio Air National Guard, 1947 Harrington Memorial Road, Mansfield OH 44903.

• Hours of Service: Tuesday through Friday, 0830-1630, excluding US holidays or facility closures.

• Equipment: Restricted to the Approved Product List (APL) released by AF JWICS, or other DoD APLs/EPLs. Deviation requires government approval. Equipment must be ordered only after written approval from the Contracting Officer.

• Base Access: Contractors require identification, may need security badges, and must complete Antiterrorism Level I training. Background checks are required for TS/SCI facility access. Compliance with installation access and security policies is mandatory.

• Deliverables: Provide one copy of all manuals and system architecture design drawings. All cables and plates must be labeled. Contractor is responsible for damage to government equipment and for restoring the facility to its original appearance. Provide customer training and all user manuals/warranty documents upon completion.

Statement of Work (SOW)

To provide and install an integrated new video/data wall within building 409 Relocatable Facility (RLF) at the Mansfield Air National Guard, and to upgrade the adjacent conference room with a Digital Media Presentation System.

• Installation of a large format data/video wall (110' x 40') on the operations floor with a minimum of 6 video inputs, capable of switching from a minimum of 29 sources.

• Audio distribution on the operations floor, with speakers placed on operator desks, restricted to a 10' radius.

• Upgrade of the conference room with a Digital Media Presentation System, including video streaming and presentation functionality integrated with GFE enterprise teleconferencing.

• Specific requirements for display capabilities (divisible, multiple images), speaker systems (in-ceiling or desk-mounted), and control systems (IP scalable A/V wall solution controlled from 2 desks).

• Installation of camera-ready ports in the conference room (GFE camera provided).

• Provision of TAA compliant equipment, including navigators, equalizers, lecterns, monitors, and control panels.

• Audio coverage restricted to specific areas.

• Digital display capabilities (4K resolution, multiple inputs).

• Integration with existing GFE equipment.

• Contractor to provide operational testing and customer training upon completion.

• Period of Performance (PoP): To Be Determined (TBD).

• Place of Performance: Building 409 RLF, 179th CW Mansfield Ohio Air National Guard, 1947 Harrington Memorial Road, Mansfield OH 44903.

• Services to be provided between 0830-4:30 on Tuesday through Friday, excluding recognized US holidays or facility closures.

• All equipment purchases must be restricted to the Approved Product List (APL) released by AF JWICS, or other DoD APLs/EPLs.

• TAA compliance is mandatory for all equipment.

• Contractor personnel require installation access, including potential background checks and Antiterrorism Level I training.

• Contractor is responsible for providing manuals, system architecture design drawings, and cleaning/restoration of the work site.

• Government Furnished Items include two Samsung 75" 4K UHD flat panel displays, an APC Rack, and a camera.

Other / Unclassified

This document is a "Certified Products List (PCL)" from the NIAP (National Information Assurance Partnership) Products portal. It lists various products that have undergone security certification and are deemed compliant. The list includes details such as Vendor, Product, Software Version, Certification Expiration Date, and the certifying body.

This document is relevant to bidders as it provides a list of products that have met specific security certification requirements. While not a solicitation or SOW, it can be used by bidders to identify products that have already undergone rigorous security evaluations, which may be relevant for understanding the security landscape or for potential subcontracting opportunities if the opportunity requires specific certified components.

Form / Attachment / Pricing Sheet

This document is the Air Force JWICS Unified Communications (AFJUC) Approved Products List (APL) for Voice and Video Endpoints, updated on February 5, 2024. It serves as a reference for approved equipment for the AFJUC system.

• New Items and Changes: Lists new additions and modifications to the APL, including specific Cisco Room Bar and Room EQX models with their corresponding page numbers.
• AFJUC Capabilities: Outlines the various functionalities offered by AFJUC, such as Conferencing, Jabber for Windows, Voicemail, and IC Directory.
• Endpoint Categories: Details "Personal Endpoints" (Voice Only and Voice & Video) and "Room Endpoints" (All Inclusive, VTC Enable "bring your own display", and VTC Enable "3 in 1").
• Product Listings: Provides images and specifications for various Cisco phones, headsets, webcams, desk cameras, and room systems (e.g., Cisco Room Navigator, Cisco Board Pro, Cisco Room Kits, Cisco Room Bars, Cisco Room EQ, Cisco Room EQX).
• Budgetary Estimates: Includes estimated net pricing for various personal endpoints, desk and desk pro systems, room systems (8832 NR, Room 55 NR, Board Pro 55/75, Room 55 Dual NR, Room 70 NR, Room 70 Dual NR, Room Bar NR, Room Bar Pro NR, Room EQ NR, Room EQX NR, Room Kit Mini NR, Room Kit NR, Room Kit Plus NR, Room Kit Pro NR).
• Contact Information: Provides contact details for specific questions regarding Cisco endpoints.

This document is crucial for bidders seeking to provide voice and video endpoint solutions for the AFJUC system. It specifies the approved product list, outlines system capabilities, and provides budgetary pricing information for various Cisco equipment. Vendors must ensure their proposed solutions align with the products and specifications detailed in this APL.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Data Wall" opportunity (W50S8R25Q0005).

• Video Wall Configuration: The SOW specifies 6 large images (side-by-side) and 24 individual images. The government prefers mounting displays on a false wall but accepts free-standing structures. The video wall dimensions are approximately 98" W by 8'4" H.
• GFE Displays: Two 75" GFE displays will be mounted on the east wall of the conference room, displaying classified content from 2 GFE workstations.
• Workstations & Sources: There are a total of 29 workstations. None have built-in speakers, but all have line-outs for external speakers. The system should support routing audio to any workstation or individual pods. All 29 sources are computer desktops.
• Cabling & Infrastructure: Fiber optic cabling is required for video transport, utilizing IP-based systems. The government recommends including fiber runs in the engineering and cost estimate, as GFE provided ports are limited.
• Approved Product List (APL): Contractors must use the AF JUC Catalog – 20240205.pdf as the primary source for pricing estimates, supplemented by other DoD APLs. Equipment must be the same make and model as listed; deviations may cause rejection.
• Room Dimensions: The conference room is approximately 24'4" L x 16'0" W x 8'4" H. The table can accommodate 12 chairs.
• Sound Requirements: Ceiling speakers are not required but preferred if sound does not leave the room. No microphone pickup is required as headsets will be used. Voice lift is not required for the specified room size.
• Cameras: Only one camera is required for the conference room.
• Equipment Uptime: Initially 8-16 hours, eventually 24/7.
• Network: The video system will be standalone except for zone boxes and cable trays.

This Q&A document clarifies technical specifications, equipment requirements, and logistical details, which bidders should consider when preparing their proposals. It refines the understanding of the video wall configuration, source inputs, cabling, and approved equipment.

Statement of Work (SOW)

To provide and install a new integrated video/data wall and upgrade the conference room with a Digital Media Presentation System at the Mansfield Air National Guard, Building 409 Relocatable Facility (RLF).

• Operations Floor Video/Data Wall: Install a large format data/video wall (110' x 40') capable of displaying content from 4 network enclaves, with a minimum of 6 video inputs switchable from a minimum of 29 sources. Audio must be localized to operator desks and not exceed 6 feet from the speaker.

• Conference Room Digital Media Presentation System: Upgrade the adjacent conference room with a system that includes video streaming and presentation functionality, integrating with Government Furnished Equipment (GFE) enterprise teleconencing.

• Period of Performance (PoP): To Be Determined (TBD).

• Place of Performance: Building 409 RLF, Mansfield Air National Guard, 1947 Harrington Memorial Road, Mansfield OH 44903.

• Hours of Service: Tuesday through Friday, 0830-1630, excluding recognized US holidays or facility closures.

• Equipment: All equipment purchases must be restricted to an Approved Product List (APL) provided by AF JWICS. Government approval is required for all equipment prior to purchase (90-120 day lead time).

• Installation: Includes design, furnishing, and installation of video walls, displays, speakers, cameras, lecterns, control panels, and associated cabling. All equipment must be TAA compliant where specified.

• Base Access: Contractors require proper identification, may need background checks, and must complete Antiterrorism Level I training. Access to TS/SCI facilities is restricted to US citizens.

• Deliverables: Includes system architecture design drawings, manuals, warranty documents, and customer training.

• Government Furnished: Two Samsung 75" 4K UHD flat panel displays and one APC Rack (MODEL: AR3150).

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into a contract or solicitation. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• Clause Number: Unique identifier for each clause or provision.
• Alt No/Dev No: Alternate or deviation number, if applicable.
• Clause Title: A brief description of the clause's subject matter.
• Year/Mo: The year and month the clause was last updated.
• Section: The section of the relevant regulation (e.g., FAR, DFARS) where the clause is located.

Bidders must review these incorporated clauses and provisions to fully understand their contractual obligations, including but not limited to:

• Representations and certifications required.
• Prohibitions and restrictions (e.g., on certain telecommunications equipment, business operations in specific regions).
• Requirements for electronic submission of payment requests and receiving reports (WAWF).
• Item unique identification and valuation requirements.
• Compliance with various laws and executive orders (e.g., Buy American Act, Service Contract Labor Standards).

This document is critical for bidders to assess compliance requirements and potential impacts on their proposals and contract performance.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for an integrated new data wall. It constitutes the only solicitation, and quotes are being requested; a written solicitation will not be issued. The action will result in a Firm Fixed Price (FFP) purchase order using simplified acquisition procedures.

• Provide and install an integrated new data wall.

• The contractor shall supply all labor, equipment, materials, tools, parts, shipping, and other necessary items.

• Specific CLINs are for "Data Wall" and "Labor."

• Contract Type: Firm Fixed Price.

• Estimated Value: Not explicitly stated, but uses simplified acquisition procedures.

• Period of Performance: To be defined in the Statement of Work (Attachment 2).

• Questions Deadline: 25 August 2025.

• Offers Due: 1:00 P.M. EST, 4 September 2025.

• Submission Method: Email to jeffrey.snyder.20@us.af.mil and james.kliewer.2@us.af.mil.

• Evaluation: Award will be made to a qualified Small Business Offeror based on Best Value, considering Responsiveness, Technical, and Price. Technical evaluation will be Acceptable/Unacceptable. Price will be evaluated for the lowest price among technically acceptable offers.

• Required Submission Documents:

  • "Product Inventory" document (description, manufacturer, part number, quantity, country of origin).
  • Product Specification Sheet.
  • Work Timeline (detailing steps and period of performance).

• This solicitation is a 100% small business set-aside.

• NAICS Code: 334310.

• Business Size Standard: 750 employees.

• Site Visit: Scheduled for 19 August at 10:00 AM EST at 1947 Harrington Memorial Road, Mansfield, OH, 44903. Offerors must register by emailing Jeffrey Snyder. Strict security protocols apply, including restrictions on electronics and requirements for US citizenship and REAL ID-compliant identification.

• Attachments:

  • Attachment 1: Clauses and Provisions.
  • Attachment 2: Statement of Work (dated 6 Aug 2025).

• Protest Information: Details provided for the NG Agency Protest Program and general agency-level protests.