DATASCRIBE DUPLICATION SYS SUPPORT

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor. It outlines the requirements for a Contractor's Safety Plan.

• Data Item Number: 001
• Title: Contractor's Safety Plan
• Authority: DI-SAFT-82080 (NOT 1)
• Contract Reference: PWS Para 4.9.1 and 4.9.1.1
• Submission Requirements:
  • Contractor format is acceptable, but the plan must include elements from Appendix C.
  • A Safety and Health Plan must be submitted within 10 working days after contract award.
  • The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt.
  • The contractor will have 5 working days to resubmit if revisions are needed.
  • Revised plans must be submitted to AFSC/PZIO and the Safety Office, WR-ALC/SE.
• Distribution Statement: A (Approved for public release; distribution is unlimited).

This CDRL details a mandatory deliverable for the contract: the Contractor's Safety Plan. Bidders should note the specific requirements for content, submission timelines (within 10 days of award), and the acceptance/resubmission process. This information is crucial for understanding the compliance and administrative obligations related to safety management under the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the requirements for a "Trip/Travel Report" (Data Item No. 003) as part of the "Datascribe Duplication System Support" contract.

• Data Item Number: 003
• Title: Trip/Travel Report
• Subtitle: Post Trip Report
• Reference: PWS Para 4.10.1
• Frequency: As Required (ASREQ)
• Submission Deadline: No later than the 7th calendar day upon completion of the trip.
• Reporting Interval: Required 4 times a year at 3-month intervals (after each trip).
• Format: Contractor format is acceptable, but Government approval is required prior to the first submission.
• Distribution: Distribution Statement A (unclassified technical information approved for public release).

This CDRL outlines a specific deliverable required under the contract. Bidders should note the requirement for a "Trip/Travel Report," its frequency, submission deadlines, and the need for Government approval of the format. This information is crucial for understanding the ongoing reporting obligations and associated costs if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies a data item required under a contract. It outlines the "Accident/Incident Report" (Data Item No. 002) and its associated requirements.

• Data Item Title: Accident/Incident Report
• Subtitle: Mishap Notification and Reporting
• Contract Reference: PWS Para 4.9.1.2
• Authority: DI-SAFT-8156 NOT 2
• Frequency: As Required (ASREQ)
• Submission Deadline: No later than 24 hours after accident/incident.
• Format: Contractor format is acceptable, but Government approval is required prior to the second submission. Distribution Statement A applies.
• Approvals: Requires approval from Contracting Officer, Program Manager, COR, and 78 ABW/SE Safety Office.

This CDRL details a specific reporting requirement for accident/incident reports. Bidders should note the required format, submission timeline (within 24 hours of an event), and the specific contract reference (PWS Para 4.9.1.2) for this data item. This information is crucial for understanding the contractor's data delivery obligations if awarded the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing scheduled and non-scheduled maintenance for the DataScribe Duplication System at Robins Air Force Base, GA. The goal is to ensure the system remains in good operating condition.

• Scheduled Maintenance: Performed four times per year at three-month intervals. Includes system software upgrades, licensing, optimization, corrective adjustments, cleaning, and replacement of necessary parts. Field engineering changes will be installed, and issues from the previous PM will be corrected.

• Annual System Certification: Includes software and licensing upgrades.

• Specific Equipment Support: Annual support is required for various control units and specific drives, including HP 9144 tape drives, Blu-ray disk drives, floppy disk drives, MO drives, 4MM tape drives, 8MM tape drives, TTDC 3660, TDC4220, DLT4000, DLT8000, 3480 cartridge tape drives, M4 9914 track tape drives, CD/DVD writers, DDS3/DDS4 tape drives, Tandberg drives, DVD Writers, PCMCIA card readers, Cimcom Windows Software, and Punch Tape Reader/Writer.

• Non-scheduled Maintenance: Requires a response within 24 hours, with repair within 72 hours. Downtime shall not exceed 5 working days. Includes a maximum of two non-scheduled on-site visits per year for issues not resolvable via phone support or advance exchange.

• Level 1 Support: Contractor telephone support. Government efforts to resolve issues within 48 hours.

• Level 2 Support: Dispatch of a service engineer to Robins AFB within 24 hours if Level 1 fails. On-site corrective maintenance to restore service within 48 hours of arrival.

• Downtime: Shall not exceed 5 working days for non-scheduled maintenance.

• Trip/Travel Report: Required no later than 7 calendar days upon completion of preventative maintenance.

• Place of Performance: Building 639, Robins AFB.

• Hours of Work: Monday through Friday, 7:00 am to 4:00 pm (EST), unless otherwise coordinated.

• Security: Contractor personnel must meet Government security regulations, including obtaining a Common Access Card (CAC) and appropriate security clearances. Compliance with DoD 5220.22-M, NISPOM, and AFI 31-101 is required.

• Safety: Contractor must establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan, complying with OSHA and Air Force standards. This includes hazard assessment, mishap reporting, and ensuring personnel are trained and qualified.

• Environmental: Compliance with Environmental Management System (EMS) Awareness Training is mandatory for all personnel working on Robins AFB.

• Affirmative Procurement: Purchases of EPA-designated and USDA-designated products must meet specific standards unless competitively unfeasible.

• Contractor Manpower Reporting: Annual reporting of contractor labor hours via the Enterprise-wide Contractor Manpower Reporting Application (eCMRA).

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation and Notice of Intent for a sole source award for services, prepared in accordance with FAR Subpart 12.6. It is issued as a Request for Quote (RFQ) number FA857926Q0014 for tracking purposes only. The acquisition is for annual support services for the DataScribe Duplication System, including equipment maintenance, software, and any needed upgrades. The contract is awarded under the authority of FAR 6.302-1 & 10 USC 2304(c) (1), identifying Data Source, Inc. as the only responsible source.

• Furnish labor, travel, parts, and material for scheduled and non-scheduled maintenance of the DataScribe Duplication System.

• Services include equipment maintenance, software, and any needed upgrades.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year (13 April 2026 - 12 April 2027) with four option years.

• NAICS Code: 541511

• Size Standard: $34,000,000.00

• This is an RFQ, and offers are due by 06 April 2026 at 05:00 PM local time.

• Evaluation factors will include Price, technical capability, and past performance.

• The government will award to the responsible Offeror whose offer conforming to the solicitation will be most advantageous.

• This acquisition is UNRESTRICTED.

• Sole Source to: Data Source, Inc.

• The solicitation includes various FAR and DFARS clauses incorporated by reference and in full text.

• Specific line items detail various configurations of system components for which annual support is to be provided.

• Inspection and Acceptance locations are primarily at Robins AFB, GA.