DB10--VA Long Beach Real Time Location System - Asst Tracking

Solicitation / RFP / RFQ

This document is a Request for Information (RFI) for a Real Time Location System (RTLS) - Asset Tracking solution for the VA Long Beach Healthcare System. It serves to gather information from potential sources regarding their capabilities to provide such a system.

While this is an RFI, it references an attached Statement of Work (SOW) which outlines the expected scope. The SOW details the need for a system to track assets within the VA Long Beach Healthcare System.

Not applicable for this RFI stage.

This is an RFI, not a solicitation for proposals. The purpose is to inform potential future acquisition strategies. Interested parties should review the attached RFI document and SOW.

Not specified in the provided text.

• Solicitation Number: 36C26226Q0604
• Response Date: April 14, 2026, 12:00 PM Pacific Time
• NAICS Code: 541519 (Other Computer Related Services)
• Product Service Code: DB10 (Information System Maintenance/Repair)
• Contracting Office: Network Contracting Office 22, Long Beach, CA
• Point of Contact: Daniel Ruiz (Daniel.Ruiz@va.gov, 562-766-2280)
• Place of Performance: VA Long Beach Healthcare System, Long Beach, CA 90822
• Referenced Attachments: RFI for VALB RTLS, Attachment A - VALB RTLS SOW.

Statement of Work (SOW) / Performance Work Statement (PWS)

To implement and expand a Real Time Location System (RTLS)/RFID Asset Tracking solution at the VA Long Beach Healthcare System (VALBHS) to improve process efficiency, asset management, patient care, and safety.

• Provide RTLS hardware, software, documentation, and services for the CenTrak and Infor LBI-based Asset Tracking (AT) system.

• Complete the implementation of a currently inactive system and expand its current capabilities.

• Install necessary hardware, update outdated equipment, and replace parts as approved by Biomedical Engineering.

• Ensure communication and coordination with VALBHS Biomedical Engineering throughout the installation and implementation process.

• Provide IT services including installation, end-user acceptance testing, training, warranty, engineering, and professional services.

• Location accuracy: Within 10 meters 90% of the time for RTLS Fingerprinting and Wi-Fi-only locations.

• System uptime and functionality during warranty period.

• Response and resolution times for technical support requests based on severity.

• Performance Period: 12 months from the date of award.

• Place of Performance: All buildings within the VA Long Beach Healthcare System main campus (5901 E 7th St, Long Beach, CA 90822).

• Contractor personnel must be fully qualified and OEM certified (CenTrak and Infor LBI).

• Compliance with VA Handbook 0735 – HSPD-12 Program for contractor badging (up to 30 days processing time).

• Mandatory completion of VA’s electronic Training Management System (TMS) training.

• Adherence to VA OIT Information Management Service Standard Operating Procedures for cabling.

• All hardware installation must meet infection control and health and safety requirements.

• Contractor is responsible for all travel costs.

• Monthly progress reports and a technical kickoff meeting are required.

• Contractor must provide a Contract Implementation Manager and a Backup Manager.

Request for Information (RFI)

This RFI is for information and planning purposes only and does not constitute a solicitation. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking information on qualified sources capable of providing services for the implementation of an RTLS/RFID Asset Tracking solution for the VA Long Beach Healthcare System. The goal is to gather market information to aid in future acquisition decisions.

Sources are requested to provide information on their capabilities to meet the salient characteristics for an RTLS/RFID Asset Tracking solution, as detailed in Attachment A - SOW. This includes providing information on "equal to" items, demonstrating how they meet all required salient characteristics.

Interested sources should submit the following:

• Company name, address, point of contact.
• Business size status (SDVOSB, VOSB, Hubzone, WOSB, Large Business, etc.) and confirmation of small business status under NAICS 541519 ($34 Million size standard).
• Manufacturer or distributor status and country of origin.
• For distributors/resellers: details on any alterations, assembly, or modifications.
• Information on existing federal contracts (GSA FSS, NAC, NASA SEWP, etc.) and availability of referenced items/solutions.
• General pricing for products/solutions for market research.
• Capabilities regarding salient characteristics/SOW and "equal to" items.

Responses must be submitted via email to Daniel.Ruiz@va.gov no later than Tuesday, April 14, 2026, at 12:00 p.m. PST.

This RFI seeks to identify qualified sources and their size classifications relative to NAICS 541519. Specific questions regarding business size status are requested.

• Responses are not offers and cannot form a binding contract.
• Responders are responsible for all associated expenses.
• This RFI does not guarantee a future solicitation.
• Responses do not place vendors on a prospective bidders list.