DB10--VA Long Beach Real Time Location System - Asst Tracking
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Long Beach Healthcare System, is soliciting proposals for a Real Time Location System (RTLS)/RFID Asset Tracking solution. This Firm-Fixed-Price contract aims to enhance process efficiency, asset management, patient care quality, and safety through automated tracking and inventory. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers are due April 24, 2026.
Scope of Work
The selected contractor will be responsible for the purchase and implementation of a comprehensive RTLS/RFID Asset Tracking system. This includes completing an existing, partially implemented system and expanding the current inactive system. Key deliverables involve providing CenTrak and Infor LBI-based Asset Tracking hardware, software, and services. Specific hardware includes additional Stars, Infrared Monitors, Virtual Walls, Low Frequency Exciters, and Multimode Asset tags. Software components include CenTrak Juniper MIST Connector and AgileRank A-RTLS Tagging Suite. The system must integrate with VA systems such as AEMS/MERS, Maximo, PIV/SSOi, and Vocera. The scope also covers cabling services adhering to EIA/TIA and BICSI standards, comprehensive testing (Performance and User Acceptance Testing), and training for VA personnel. A minimum one-year warranty for all new equipment and services, along with 24/7 Help Desk technical support, is required.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Performance Period: 12 months from the date of award
- Place of Performance: VA Long Beach Healthcare System main campus, Long Beach, CA
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Questions Due: April 21, 2026, 12:00 PM PDT
- Offers Due: April 24, 2026, 12:00 PM PDT
- Published Date: April 15, 2026
Submission & Evaluation
Offers must be submitted via email to Daniel.Ruiz@va.gov by the deadline, in PDF format, not exceeding 10MB. Evaluation will be based on the acceptability of offers, ensuring they meet all salient characteristics. Award will be made to the lowest priced acceptable offer.
Additional Notes
Offerors must be certified and listed in the SBA certification database for SDVOSBs, and subcontracting limitations (50% for services) apply. Personnel must be fully qualified and certified by OEMs (CenTrak and Infor LBI). Compliance with VA Handbook 0735 (HSPD-12) for contractor badging is mandatory. All travel costs are the vendor's responsibility and must be included in the firm-fixed price.