DBA Insurance Rate Agreement

Solicitation / RFP / RFQ

This Request for Quote (RFQ) seeks proposals for a Defense Base Act (DBA) Rate Agreement. The purpose is to establish a contract where the selected contractor will serve as the source for Workers' Compensation Insurance required by the DBA for all Department of State (DoS) awarded contracts. This insurance is mandatory for federal contractors and subcontractors working outside the continental United States to provide equivalent workers' compensation to their employees. The U.S. Government reimburses DBA insurance carriers for claims paid related to war hazards.

• Provide overseas employees with insurance coverage pursuant to the Longshoremen's and Harbor Workers' Compensation Act (Defense Base Act).

• Handle all DBA claims with a reasonable standard of care, including timely acknowledgment, investigation, adjudication, and contesting of claims.

• Avoid unreasonable claim payments and ensure compliance with reporting deadlines.

• The Insurer must be a licensed insurance company in the U.S. and listed on the U.S. Department of Labor's approved carriers list for DBA insurance.

• Deliverables include quarterly and annual reports on premiums, claims, losses, and other relevant data.

• The contract is for a Base period of 2 years, with potential option periods.

• Pricing is based on "Per $100 of employee salary" for Services, Construction, and Security categories.

• Rates for option periods are subject to loss ratios.

• Quotes are due by July 31, 2026, at 1:00 PM (Eastern Time).

• Questions regarding the requirement must be submitted by June 30, 2026, at 1:00 PM.

• Quotes must be submitted via email to Adrienne Shade at shadeal@state.gov.

• Quotes must be valid for 120 calendar days.

• Submission requires two separate volumes: Volume I - Technical Quote and Volume II - Price Quote.

• Award will be made at the lowest cost, based on evaluation of submitted quotes against set criteria.

• The Government anticipates selecting an awardee based on initial quotes.

• Offerors must be licensed insurance companies incorporated or legally organized in the U.S.

• Offerors must be on the U.S. Department of Labor's list of approved DBA insurance carriers.

• No specific set-aside is mentioned.

• This is an unfunded contract; the U.S. Government is not liable for payments to the contractor.

• The Government does not warrant the payment of insurance premiums by eligible contractors.

• Attachments include a Statement of Work (Attachment A) and Deliverables (Attachment B).

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for a Defense Base Act (DBA) Rate Agreement. The purpose is to establish a contract where the contractor will serve as the source for Worker's Compensation Insurance as required by the Defense Base Act for all Department of State (DoS) managed contracts. This insurance is for federal contractors and subcontractors working outside the continental United States.

• The contractor will provide Worker's Compensation Insurance as required by the Defense Base Act.

• The contract type is a No Cost, Fixed Rate Type Contract.

• The contractor must handle all DBA claims according to specific standards, including timely acknowledgment, investigation, adjudication, and contesting of claims.

• The contractor must provide various reports, including Quarterly Plain English Reports, Quarterly Premium Reports, Quarterly Refund Reports, and Semi-Annual Premium/Loss Experience Reports.

• Contract Type: No Cost, Fixed Rate Type Contract.

• Period of Performance: BASE - 2 years, with multiple option periods of 1 year each.

• Rate Schedule: Rates are "To Be Determined" (TBD) and are applied per $100 of employee salary, with different rates and scenarios based on loss ratios for option periods.

• Quotations must be furnished to the issuing office on or before the close of business on the date specified.

• Evaluation factors are not detailed in this section but will be used to award the contract.

• The document does not explicitly state a small business set-aside, but it does mention "IS NOT A SMALL BUSINESS SET-ASIDE" in block 3.

• This RFQ is for information purposes, and quotations are not offers.

• The Government is not liable for any costs incurred in the preparation of the submission.

• Various FAR clauses are incorporated by reference, covering topics such as commercial products and services, prohibitions on certain equipment, labor standards, and representations and certifications.