DC Motor Evaluation and Repair

Amendment / Modification

This amendment corrects an error in Amendment 0001, which had removed the small business set-aside. The following specific changes have been made to Section A - Solicitation/Contract Form:

• Percent Set Aside: Changed from unspecified to 100%.
• Size Standard - Dollars: Changed from $34,000,000.00 to $25,000,000.00.
• Small Business Type: Changed from unspecified to Small Business.

Section A - Solicitation/Contract Form

This amendment reinstates the small business set-aside and adjusts the size standard. Bidders should review these changes to ensure continued eligibility and compliance with the revised requirements. FAR 52.219-6 is applicable.

Solicitation / RFP / RFQ

This document is a solicitation for the evaluation and overhaul of DC Motors (Part Number 914104). The acquisition is set aside for small businesses and is being conducted by NSWC Crane.

• Evaluation and overhaul of DC Motors (P/N 914104) in accordance with a Statement of Work (SOW), drawings, specifications, and Contract Data Requirements Lists (CDRLs).

• Specific tasks include evaluation of DC Motors for Radar Restoration and Performance Based Logistics (PBL) - Organic.

• Repair of DC Motors is also included.

• The solicitation includes multiple option line items for repair services, each for a 12-month period.

• Contract Data Requirements Lists (CDRLs) are specified for various exhibits (A-F) and attachments (01-04).

• Contract Type: Firm Fixed Price.

• Period of Performance: Includes an initial period and multiple 12-month option periods.

• Estimated Value: Not explicitly stated, but the NAICS code 811210 has a size standard of USD 34,000,000.00.

• Offer Due Date: June 5, 2026, 05:00 PM Local Time.

• Evaluation Criteria: Low Price Technically Acceptable (LPTA) based on Technical Approach, Delivery, and Past Performance.

  • Technical Approach: Requires product literature/capabilities document and compliance with SOW, drawings, specifications, and CDRLs.
  • Delivery: Must meet the required delivery schedule outlined in clause 52.211-8.
  • Past Performance: Evaluated based on the Supplier Performance Risk System (SPRS), including Summary Report, Supplier Risk Report, and Item/Price Risk Report.

• A Technical Evaluation Matrix must be completed.

• Offerors must have a current SAM.gov account and not be currently excluded.

• Offerors must have Cybersecurity Maturity Model Certificate (CMMC) Level 2 (self) status.

• Set Aside: Small Business.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• The solicitation includes numerous FAR and DFARS clauses, including those related to payment instructions (WAWF), contract administration, and cybersecurity (CMMC Level 2).

• Delivery is FOB Destination.

• Inspection and Acceptance will occur at Government by Government locations, primarily at NSWC Crane.

Amendment / Modification

This amendment modifies the solicitation by:

• Correcting the NAICS code.

• Removing the small business set aside.

• Including additional evaluation criteria.

• Section A - Solicitation/Contract Form: Changes include the NAICS Code (from 335312 to 811210), Percent Set Aside (from 100 to removed), Size Standard (from 1250 to removed), Small Business Type (from Small Business to removed), Response Due Time (from 12:00 PM to 05:00 PM), and Response Due Date (from 05 May 2026 to 05 Jun 2026).

• Section B - Supplies or Services & Prices or Costs: CLIN 0001AA description was modified to include quantity '6'.

• Section M - Evaluation Factors for Award: The clause 52.212-2, Evaluation-Commercial Products and Commercial Services, has been modified to include additional evaluation criteria beyond Technical Approach, Delivery, and Past Performance. The evaluation now uses Low Price Technically Acceptable (LPTA) criteria, with specific technical acceptance factors for Technical Approach, Delivery, and Past Performance. The past performance evaluation includes review of the Supplier Performance Risk System (SPRS), Supplier Risk Report, and Item/Price Risk Report.

• The proposal response due date has been extended from May 5, 2026, to June 5, 2026.

• The response due time has been changed from 12:00 PM to 05:00 PM.

• Bidders must now adhere to the updated evaluation criteria, including the LPTA approach and specific technical acceptance factors.

Statement of Work (SOW)

This Statement of Work (SOW) establishes the requirements for the inspection, evaluation, overhaul, and delivery of PBLO AN/SPS-49 Elevation Drive Direct Current Motor (P/N 914104). Naval Surface Warfare Center (NSWC) Crane Division is the designated overhaul point.

• Furnish all equipment, parts, and labor for testing, overhaul, and/or repair of the specified DC motor.

• Responsible for shipment of all assets to the contractor and return to Government FOB Destination at NSWC Crane.

• Perform marking for shipment and storage (MIL-STD-129P) and apply equipment markings (MIL-STD-130N).

• Package assets per MIL-STD-2073-1E Method 54 with protective caps.

• Maintain a configuration control program per EIA-649-1.

• Submit Engineering Change Proposals (ECPs) for any deviations from drawings due to obsolescence or DMSMS.

• Evaluation and Inspection: Initial inspection, testing, disassembly, detailed inspection of parts, and documentation of discrepancies. Extensive or supplemental repairs require Government approval before execution.

• Level I Standard Overhaul: Includes replacement of mandatory components and specific non-mandatory parts (tachometer brushes, connectors, etc.). Specific models of tachometer brush holder and stator assemblies must be used.

• Coating Removal and Application: Requirements for coating removal and application on steel and nonferrous surfaces, adhering to NSI 009-32 FY22CH1 and other specified standards. Includes surface preparation, primer application, and topcoat application with specific color requirements (FED-STD-595, Color #26270).

• Extensive & Supplemental Overhaul: Includes Level II (Brush Holder Assembly), Level III (Rotor/Stator), Level IV (Armature Assembly), Level V (Frame Assembly), and Level VI (Back End Bracket) overhauls, involving replacement of specific components.

• Testing requirements per SE110-A2-MMD-010 Section 6, including specific parameters for motor shaft testing (30.5-31.5 amps instead of locked rotor).

• Vendor shall provide all reports/data in table format comparing test values with performance requirements.

• Not explicitly stated, but overhaul point is NSWC Crane Division.

• Applicable Documents: Numerous specifications and manuals are referenced, including various MIL-STDs, NAVSEA standards, and SAE standards related to electronic parts, marking, packing, and coating.

• Counterfeit Parts: Contractor must implement a risk mitigation process to prevent counterfeit materiel.

• Quality Program: Contractor must have an ISO 9001-2008 compliant quality program.

• Data Deliverables: Includes Technical Report-Study/Services (ECP), Test/Inspection Reports, Evaluation Reports, Certificates of Conformance, and Certificates of Compliance.

• Government Furnished Property: GFI (drawings, part lists) and GFM (AN/SPS-49 Elevation Drive DC Motors) will be provided. GFE will not be provided.

Solicitation / RFP / RFQ

This solicitation is for the evaluation and overhaul of DC motors (P/N 914104) and related services. The acquisition is set aside for Small Business and is being conducted under NAICS code 335312 with a size standard of 1250 employees.

• Evaluation and overhaul of DC motors (P/N 914104) in accordance with a Statement of Work (SOW), drawing, specifications, and Contract Data Requirements Lists (CDRLs).

• Specific tasks include evaluation of DC motors for Radar Restoration and Performance Based Logistics (PBL) - Organic.

• Repair of DC motors is also required, with multiple option line items for individual motors.

• Data deliverables include Technical Reports, Evaluation Reports, Unit Test/Inspection Reports, Certificates of Conformance and Compliance, and Government Property Reports.

• The solicitation issue date is April 28, 2026.

• The offer due date is May 5, 2026, at 12:00 PM.

• The contract type is not explicitly stated but implied to be Firm Fixed Price based on Section B.

• There are multiple option line items (CLINs 0002-0011) for repair services, each with a 12-month exercise period.

• Offers are due by May 5, 2026.

• Evaluation will be based on Low Price Technically Acceptable (LPTA) criteria.

• Key evaluation factors include Delivery and Past Performance.

• Offerors must meet required delivery schedules and have acceptable past performance ratings in the Supplier Performance Risk System (SPRS).

• Additional requirements include being a small business, having a current SAM.gov account, active JCP registration, and CMMC Level 2 (Self) Certification.

• This acquisition is 100% set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses, including those related to cybersecurity (CMMC Level 2), payment instructions (WAWF), and contract administration.

• Delivery is required within 4 weeks of the date of contract award or option exercise.

Form / Attachment / Pricing Sheet

This document, Appendix F, provides detailed instructions and procedures for the preparation and distribution of the Material Inspection and Receiving Report (MIRR), specifically referencing the Wide Area Work Flow (WAWF) Receiving Report (RR), WAWF Reparable Receiving Report (WAWF RRR), WAWF Energy RR, and the DD Form 250 series (DD Form 250, DD Form 250-1). It outlines the requirements for documenting Government contract quality assurance, acceptance of supplies and services, and electronic invoicing.

• WAWF RR/RRR/Energy RR: Details the electronic equivalents of the DD Form 250 and DD Form 250-1, emphasizing their use for various contract types, including repair, maintenance, and overhaul.
• DD Form 250 Series: Explains the preparation and use of paper DD Forms 250 and 250-1, noting their use is generally on an exception basis due to WAWF requirements.
• Shipment and Receiving Procedures: Provides comprehensive instructions on how to complete various blocks of the DD Form 250 and DD Form 250c, including shipment numbers, dates, modes of transport, item details, quantities, unit prices, and contract quality assurance.
• Consolidation and Correction: Outlines procedures for consolidating shipments and correcting errors on MIRRs.
• Invoice Instructions: Details how contractors should submit payment requests and receiving reports, including using the MIRR as an invoice.
• Distribution: Specifies the standard and special distribution requirements for DD Forms 250 and 250C.

This document is crucial for bidders who will be responsible for material inspection, receiving, and invoicing under DoD contracts. It provides the procedural framework and specific instructions for completing the necessary documentation (WAWF RR, DD Form 250, etc.), which is essential for receiving payment and demonstrating compliance with contract terms. Understanding these requirements is vital for accurate proposal preparation and contract execution.