DCSC-26-RFP-064 DC Courts Third Party & Special Inspections

Solicitation / RFP / RFQ

This solicitation is for Third-Party Inspection services and special material testing, certified by the District of Columbia Department of Buildings (DOB), to support the Judiciary Square campus and leased buildings of the District of Columbia Courts (DCC). The DCC is seeking qualified contractors to provide these services.

• Provide DOB certified Third-Party Inspection and special material testing services.

• Services include inspections for Elevators, Construction, Mechanical, Plumbing, Electrical, Fire and Life Safety.

• Inspectors must be DOB certified and knowledgeable in interpreting drawings, specifications, and product data.

• All inspection reports must be submitted through the DCC Project Management Information System (PMIS), Procore, using the Inspections module.

• Reports must comply with DOB requirements and include specific details such as project name, contract number, DOB permit number, time, weather, location, hours, type of inspection, summary of services performed, and non-compliance logs.

• The contractor must provide office supplies, materials, equipment, and employees to meet TO requirements.

• Contract Type: Single Indefinite Delivery Indefinite Quantity (IDIQ) contract, with each Task Order (TO) negotiated as a Firm-Fixed-Price (FFP).

• Period of Performance: One-year base period plus four (4) one-year option periods, not to exceed five (5) years total.

• Minimum Guarantee: $10,000.00 over the contract term.

• Maximum Order Limit: Anticipated at $150,000 per contract year, with a maximum IDIQ capacity of $750,000.

• Pre-Proposal Teleconference: Friday, April 17, 2026, at 9:30 AM.

• Offeror Information Submission (for teleconference attendees): Due Tuesday, April 14, 2026, via email.

• Proposal Submission Deadline: Friday, May 8, 2026, at 3:00 PM.

• Proposals must be submitted in two parts: "Technical Proposal" and "Price Proposal," with a separate electronic copy (USB).

• Evaluation Criteria: Technical (90 points) and Price (10 points).

• Interviews may be conducted for shortlisted Offerors.

• No specific set-aside is mentioned.

• Firms must demonstrate compliance with minimum qualifications, including experience and capacity.

• Key personnel qualifications are detailed, including Project Manager, Building Professional-in-charge, Mechanical Inspector, Electrical Inspector, and Fire Protection Inspector.

• The contract requires adherence to all applicable local, national, and international building codes.

• Work is generally expected during weekday evenings (6 PM to 6 AM) and potentially weekends, with specific coordination required for weekend activities.

• Legal holidays are observed, with no work permitted.

• The contractor is responsible for providing hardware and software for the PMIS system.

• Specific insurance requirements are detailed, including Automobile Liability, Workers' Compensation, Employer's Liability, and Professional Liability.

• Offerors must acknowledge all amendments issued prior to submission.

• The contract is an IDIQ contract.

Form / Attachment / Pricing Sheet

This document is a pricing breakdown sheet, identified as 'J11 - Pricing Breakdown Sheet', intended for offerors to detail their proposed pricing for the opportunity. It outlines labor categories and associated rates across a base year and four option years.

• Labor Categories: Includes "Combination Code Compliance Inspection (Normal Hours)", "Final Report to DOB", "Project Manager", "Professional in Charge", and "After Hours Inspections".
• Units: Specifies units such as "Visit", "Each", and "Hours".
• Pricing Structure: Provides columns for "Unit", "$ Rate /Occurrence", and "Total" for each labor category.
• Contract Period: Details pricing for a Base Year and four Option Years (Option Year 1 through Option Year 4).
• Totals: Includes line items for "Base Year Labor Total", "Option Year X Labor Total", and a "Base Year through Option Year 4 Total".

Offerors must use this sheet to provide detailed pricing for each labor category across all contract years. The "Total" columns will be crucial for calculating the overall proposed cost. As presented, all "Total" fields are currently $0.0, indicating that bidders need to populate this sheet with their specific rates and calculated totals to complete their proposal submission. This document directly impacts the financial aspect of the proposal and will likely be a key component in the evaluation process.