DE01--EnCaption 4 Closed Captioning SLA (VA-26-00048911) Avery/Morgan
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC), intends to solicit proposals for EnCaption 4 Closed Captioning Support Services. This Firm Fixed Price (FFP) contract will support the Institute for Learning, Education and Development (ILEAD) Production and Delivery (PD) Service Line in St. Louis, MO. The requirement involves support and software upgrades for existing EnCaption closed captioning automatic speech recognition (ASR) appliances. The solicitation, RFQ 36C24C26Q005, is anticipated to be posted around May 19, 2026, with a closing date around June 1, 2026.
Scope of Work
The awarded contractor will provide comprehensive support and software upgrades for ILEAD's EnCaption closed captioning ASR appliances. This includes ensuring the functionality of automated captioning services for both "live" and "offline" video deliverables produced by ILEAD's broadcast facility.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP)
- Period of Performance: One base year with four 12-month option periods.
- Solicitation Number: 36C24C26Q005
- NAICS Code: 541519 (Other Computer Related Services)
- Small Business Size Standard: $34 Million
- Estimated Solicitation Posting: On or around May 19, 2026
- Anticipated Solicitation Duration: 9 calendar days
- Anticipated Closing Date: On or around June 1, 2026
Eligibility & Submission
This will be an open market competition utilizing FAR Parts 12 and 15. To be eligible for award consideration, prime vendors must be registered in SAM.gov under NAICS 541519. The solicitation will be issued as a Request for Quote (RFQ). All questions must be submitted in writing via email to Kymberly.Morgan@va.gov and Rachael.avery@va.gov. Telephone inquiries will not be accepted. The VA will use SAM.gov for all official notifications and amendments, and contractors are responsible for daily monitoring.
Additional Notes
This is a Pre-Solicitation Notice issued for informational and planning purposes only and does not constitute a request for competitive offers or a solicitation. The Government is not committed to awarding a contract based on this notice. All offerors must be registered in SAM.gov prior to contract award.