DEA Course in Ubud - Venue & Student Lodging - May 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Jakarta invites proposals from qualified five-star hotels in Ubud, Bali, for comprehensive venue and lodging services. This opportunity supports a five-day DEA Narcotics Investigations Course (NIC) scheduled for May 18-22, 2026. The selected hotel must be managed by an international chain, meet U.S. Embassy health, safety, and security standards, and be located within 30 kilometers of Ngurah Rai International Airport. Proposals are due April 24, 2026.
Scope of Work
This solicitation requires a five-star hotel to provide:
- Venue Services: Full-day meeting packages for 42 participants (May 18-21, 2026) and a half-day package (May 22, 2026), including catering (morning coffee, buffet lunch, coffee breaks). Meeting room requirements include a minimum 225 sqm space, projector, sound system, interpreter booth, and a dedicated tactical exercise area.
- Accommodation: 31 single rooms for participants from May 17-23, 2026, including breakfast, dinner, and daily laundry service.
- Additional Services: Half-day room rental for pre-event preparation (May 17, 2026), team-building exercise venue and refreshments, and business center services.
- Quality Assurance: Performance standard allows no more than ten customer complaints per total package.
Contract & Timeline
- Contract Type: Firm Fixed Price Purchase Order/Contract
- Pricing: Must be in Indonesian Rupiah (IDR).
- Payment: Within 30 days after receiving services and invoice.
- Response Due: April 24, 2026, at 10:00 PM (GMT +7).
- Published: April 8, 2026.
Evaluation
Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation will consider price, compliance with technical requirements, and contractor responsibility (FAR 9.1).
Eligibility & Submission
- Eligibility: Bidders must be hotel chain companies with active operations and a registered office in Indonesia, demonstrating an established business presence. For quotations exceeding USD 30,000, bidders must hold active registration in SAM and possess a valid NCAGE code.
- Submission Method: Email proposals to jakartapcubidding@state.gov and novaf@state.gov.
- Required Information: Completed SF-1449, pricing, and demonstration of ability to perform (project manager, business presence, past performance, venue details, security, licenses/permits).
Additional Notes
Value Added Tax (VAT) is not included and will not be charged as services are VAT-exempt. The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.