Debris Analysis for use on the MH-65

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the US Coast Guard Aviation Logistics Center for DEBRIS ANALYSIS.

• Item #: 1

• National Stock Number (NSN): 1680-01-HS1-7689

• Part Number: KCCC1X

• Nomenclature: DEBRIS ANALYSIS

• Unit of Issue: EA

• Part Manufacturer CAGE Code: 44JF6

• Quantity: 150

• Requested Date of Delivery: 2026-04-10

• The RFQ includes an option for increased quantity per FAR 52.217-6. Bidders must indicate agreement or disagreement with this clause.

• F.O.B. Destination is requested. Offers will be considered F.O.B. Destination unless F.O.B. Origin is specified with estimated shipping costs.

• Bidders are requested to provide a quote for the specified item.

• The document asks for agreement to FAR 52.217-6 Option for Increased Quantity.

Not specified in the provided text.

• The document is an Excel spreadsheet with a sheet titled 'RFQ'.
• Contact POC: Alex-Marie.B.Midgett@uscg.mil

Other / Unclassified

This document is a Justification for Other Than Full and Open Competition (JOFOC) for commercial products and services at or below the Simplified Acquisition Threshold (SAT). It outlines the authority used (FAR 12.102(a), FAR Class Deviation 25-21 Rev. 1 for FAR Part 12) and the justification type selected: "Only One Source Is Available." The brief description of supplies or services required is "DEBRIS ANALYSIS" with a quantity of 150 units, and an option for an additional 150 units. The suggested source is JET-CARE INTERNATIONAL, INC.

The rationale provided states that the spare parts to be procured are highly specialized, designed and manufactured by a non-Government activity, and the technical data for acquisition by other than the Original Equipment Manufacturer (OEM) is not available. The acquisition will require materials delivered to have clear, documented traceability to the OEM and a completed Certificate of Conformance. This document is relevant to bidders as it explains the rationale for a sole-source procurement, indicating that this opportunity may not be open to general competition. It also specifies the intended product/service (Debris Analysis) and the sole-source vendor.

Form / Attachment / Pricing Sheet

This document, "Terms and Conditions," outlines the contractual requirements, provisions, and clauses applicable to the solicitation. It serves as a critical component for potential bidders to understand the legal and operational framework of any resulting contract.

• Contract Terms and Conditions: Includes standard FAR and HSAR clauses, many with deviations and specific effective dates.
• Provisions: Details instructions to offerors, evaluation criteria (or lack thereof for sole-source), and technical acceptability requirements.
• Certifications and Representations: Requires offerors to certify regarding responsibility matters, delinquent tax liability, felony convictions, and adherence to various security and trade regulations (e.g., Sudan, Iran, covered telecommunications equipment).
• Quality Assurance: Outlines requirements for product quality control, notification of changes, and contractor responsibilities for non-conforming products.
• Packaging, Marking, and Shipping Instructions: Provides specific guidance on how materials should be prepared, labeled, and shipped to the USCG Aviation Logistics Center.
• Inspection and Acceptance: Details the process for inspection and acceptance of delivered materials.
• Deliveries and Performance: Specifies F.O.B. Destination as the requested delivery term.
• Invoicing Instructions: Outlines procedures for submitting invoices, including electronic submission encouragement.
• Clauses: Incorporates numerous FAR and HSAR clauses by reference, covering areas such as options, sustainable products, security prohibitions, trade agreements, and subcontracting.

This document is essential for bidders to:

• Understand the specific terms and conditions that will govern the contract.
• Determine eligibility and compliance requirements, including certifications related to responsibility, security, and trade restrictions.
• Prepare accurate proposals by addressing all stipulated requirements, including those related to quality, packaging, shipping, and invoicing.
• Assess potential risks and obligations associated with the contract.