Dehumidification machine system (Ship/Marine)

Form / Attachment / Pricing Sheet

This document provides instructions for contractors on how to submit invoices using the U.S. Department of Transportation's (DOT) Delphi eInvoicing web portal. It outlines the requirements for accessing the portal, creating an account, and the necessary information for a proper invoice.

• Access Requirements: Contractors need electronic internet access and must register via GSA's Login.gov. User identity is verified through Login.gov.
• Account Creation: System users must register with Login.gov, provide contact information, and then work with the contracting office POC to request access to the Delphi portal. A User Access Request (UAR) is completed by the agency POC.
• Invoice Content: A proper invoice must include:
  • Contractor name and address
  • Invoice date and number
  • Contract number or other authorization
  • Description, quantity, unit price, and extended price of supplies/services
  • Shipping and payment terms
  • Name and address of the official to whom payment is to be sent
  • Contact information for notification of defective invoices
• Waivers & Training: Waivers for using the Delphi portal may be considered on a case-by-case basis. Training information is available at http://einvoice.esc.gov.
• Points of Contact: Contact information is provided for the Contracting Officer, Contracting Officer Representative, and Vendor Coordinators for Delphi assistance.

This document is crucial for any bidder who is awarded a contract with DOT and will be responsible for submitting invoices. It details the mandatory e-invoicing process, account setup, and specific invoice content requirements, directly impacting payment procedures.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ Number: 6933A226Q000012) for commercial products and/or services. The U.S. Department of Transportation (DOT), Maritime Administration (MARAD), James River Reserve Fleet (JRRF) is seeking to procure a dehumidification system. A firm-fixed-price purchase order is anticipated.

• Procurement of a dehumidification system, including service and materials.

• Specifications are detailed in the accompanying Statement of Work (SOW).

• Quoters must submit pricing for all materials on the provided vendor price sheet.

• Contract type: Firm-fixed-price purchase order.

• Applicable clauses and provisions are in effect through Federal Acquisition Circular 2026-01 (effective March 13, 2026).

• North American Industrial Classification System (NAICS) code: 336611 (Small business size standard: 1300 employees).

• Product Service Code (PSC): J020.

• Submission Deadline: May 26, 2026, at 1:00 PM (ET).

• Submission Method: Via email to the Contracting Officer. Refer to the solicitation number on submittal.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Award will be made to the sole responsible quoter with the lowest total evaluated price meeting technical acceptability and acceptable/neutral past performance.

• The government plans to evaluate and award without discussions, but may allow for clarifications or minor error resolutions.

• Only the lowest priced offer will be evaluated for Technical Acceptability initially.

• Price Quotation: Submit using the price worksheet in Attachment 2, valid for at least 30 days. Include in a separate document.

• Format: Non-price quotations should use 8.5x11 inch paper, 1-inch margins, Times New Roman 11pt font.

• This solicitation incorporates FAR 52.219-6, Notice of Total Small Business Set-Aside (DEVIATION FEB 2026).

• System for Award Management (SAM) registration is REQUIRED. Lack of registration may result in ineligibility.

• Referenced attachments include: Statement of Work, E-invoicing Instructions, and Pricing sheet.

• Payment requests must be submitted electronically via the DELPHI system (iSupplier), authenticated through login.gov, as detailed in TAR 1252.232-70.

Statement of Work (SOW)

To procure one (1) Munters Model HCD-600-EA-SFS High-Capacity Desiccant Dehumidification System for the James River Reserve Fleet's Zera Tanner vessel.

• Provide a dehumidification system utilizing a HoneyCombe® desiccant wheel and Electric Activation (EA).

• The unit must be the SFS (Small Frame System) configuration to fit specific shipboard dimensions.

• Nominal process airflow of 600 SCFM.

• Moisture removal capacity of at least 16 lbs/hr at standard inlet conditions (75°F / 50% RH).

• Construction: Marine-grade, corrosion-resistant aluminum cabinet with a NEMA 4 rated control enclosure.

• Integration: Must be compatible with existing PLC monitoring protocols.

• Manufacturer/Model: Munters Model HCD-600-EA-SFS (or approved equal)

• Technology Type: Desiccant Rotor (Active self-regenerating)

• Reactivation Type: Electric (EA) with solid-state proportioning control

• Enclosure: All-welded, strain-hardened Aluminum

• Control System: NEMA 4 rated enclosure with PLC-based logic and HMI interface

• Electrical: To be specified by site voltage (e.g., 460V / 3 Phase / 60Hz)

• Filtration: MERV 8 pre-filter (Process) and Metal Mesh (Reactivation)

• Include a 5-Year Comprehensive Spare Parts Kit tailored for the HCD-600-EA-SFS.

• Kit must include: replacement drive belts, seals, motors, heaters, and filtration media sufficient for five years of continuous operation.

• Physical Constraints: The SFS configuration is uniquely engineered to fit restrictive internal compartments of the Zera Tanner, avoiding costly structural modifications.

• Logistics and Interchangeability: Ensures 100% parts commonality with existing Munters HCD-series units, leveraging existing inventory and trained personnel.

• Cost Savings: Avoids redundant costs of establishing a separate supply chain.

• Reliability: Ensures immediate "plug-and-play" support and maximizes longevity of preservation systems.

Form / Attachment / Pricing Sheet

This document is a vendor pricing sheet for the "Dehumidification" opportunity. It outlines various services and materials for which pricing is to be provided by potential bidders.

The pricing sheet includes line items for:

• Drydocking
• Plate renewal and structural repairs
• Ultrasonic testing
• Zincs replacements
• Hull cleaning and painting
• Fuel tank cleaning and inspection (including refueling)
• Coolant system services
• Installation of transom-mounted transducer/chartplotter
• Removal, inspection, and reinstallation of main rudder, flanking rudders, and propellers
• Application of PropSpeed to propellers and shafts
• Removal and installation of main deck hatches
• Trials and tests
• Supplemental material and labor

Bidders must use this sheet to provide their estimated costs for each listed service and material. The columns for 'Materials', 'Est. Labor Hrs', 'Labor Rate', and 'Amount' are intended for vendor input. This sheet is crucial for proposal preparation and will likely be a key component in the evaluation of bids.