Deionized Tank Maintenance - VA Loma Linda Health Care Systems
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Loma Linda Health Care Systems, is conducting a Sources Sought for market research to identify qualified small businesses capable of providing Deionized Tank Maintenance services. This is not a solicitation but aims to determine industry capabilities. Responses are due June 23, 2026, at 11:00 am MDT.
Scope of Work
The contractor will be responsible for furnishing all labor, materials, supplies, tools, equipment, and qualified personnel to maintain, repair, and install DI water system processing tanks. Key requirements include:
- Ensuring tanks meet or exceed Statement of Work (SOW) requirements and maintain operational integrity of the DI generation system.
- Performing associated repairs to tanks, hoses, and fittings.
- Scheduling DI tanks and equipment replacement weekly, monthly, quarterly, or annually.
- Adhering to all manufacturer, city, state, and federal regulations for Deionized Tank Maintenance.
- Specific tasks include water softener and equipment maintenance/replacement, filter lab samples, bacteria and endotoxin testing, RO service, UV lamp replacement, and post-filter endotoxin sanitize loop.
- Reporting requirements cover major repairs, test results, recommendations, and detailed logs of delivery/removal and servicing.
Contract & Timeline
- Type: Sources Sought (Market Research)
- NAICS Code: 811310 (Maintenance, Repair And Rebuilding Of Equipment: Water Purification And Sewage Treatment Equipment)
- Estimated Value: $12.5 Million
- Period of Performance: Base plus four (4) option years, anticipated from August 1, 2026, to July 31, 2031.
- Work Schedule: May be scheduled day or night, Monday-Friday and/or Saturday-Sunday.
- Response Due: June 23, 2026, at 11:00 am MDT.
- Published: June 8, 2026.
Submission & Evaluation
Interested parties must submit information via email to jordan.alonzo@va.gov. Submissions must include:
- Company name, address, point of contact, phone, fax, email.
- Unique Entity ID, CAGE Code, Tax ID Number.
- Type of small business.
- A capability statement demonstrating history of similar work. Responses are for market research purposes only and will be used to determine potential qualified sources.
Eligibility / Set-Aside
The government is mandated to consider a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). If the SDVOSB response is inadequate, an alternate set-aside or full and open competition may be considered. Offerors must be registered in SAM.gov, and SDVOSBs/VOSBs must be registered with the VA VetBiz Registry. No sub-contracting opportunity is anticipated.
Additional Notes
Offerors must possess a 30-hour OSHA safety card and a C-55 water conditioning certification. Contractor personnel require valid PIV badges and must coordinate energy source lock-out/tag-out procedures. Government-furnished equipment will not be used.