delivery of propane to multiple locations on the w

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products (Request for Quotation - RFQ) for the delivery of propane to multiple locations on the west side of Glacier National Park, Montana. The National Park Service (NPS) intends to award a firm-fixed-price contract with an economic price adjustment provision.

• Delivery of bulk propane to multiple locations within Glacier National Park.

• Estimated annual usage: 12,000 to 16,000 gallons.

• Delivery hours: Monday – Friday, 7:00 AM – 4:30 PM, excluding federal holidays.

• Delivery must be made within 72 hours of request.

• 18-wheeler trucks are not acceptable due to tight spots and limited turning radius.

• Contract Type: Firm-Fixed-Price Contract with Economic Price Adjustment (EPA).

• Period of Performance: One base year (July 1, 2026 – June 30, 2027) with four one-year option periods and an option to extend for six months (totaling up to 5 years and 6 months).

• Economic Price Adjustment: Based on the most current Conway Principal Average daily pricing published in the Butane Propane News (BPN) Weekly Propane Newsletter.

• Closing Response Date/Time: June 22, 2026, no later than 1:00 p.m. MDT.

• Submission Method: Via email to Stacy_Vallie@ios.doi.gov.

• Questions Deadline: June 16, 2026, at 1:00 p.m. MDT.

• Evaluation Criteria: Award will be made to the responsible quoter whose quotation conforms to the solicitation and offers the lowest evaluated price. Pricing will be evaluated for fairness and reasonableness.

• This acquisition is 100% set aside for Total Small Business Concerns.

• NAICS Code: 324110 - Petroleum Refineries.

• Small Business Size Standard: 1500 Employees.

• Offerors must have a Unique Entity Identifier (UEI) and be registered and active in SAM.gov.

• Attachments referenced: Attachment 1: Price Schedule, Attachment 2: Delivery Locations and Propane Projections.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Offerors must complete the Price Schedule (Attachment 1) for all CLINs to be considered eligible for award.

Form / Attachment / Pricing Sheet

This document, "Propane Fill in Gallons," appears to be a historical data attachment detailing propane usage and costs for various locations within the West Glacier District, likely for Glacier National Park. It provides monthly gallonage and cost per gallon for each tank location.

• Tank Locations: Lists specific sites such as Lake McDonald Lift Station, Apgar Visitor Center, and Wastewater Treatment Plant.
• Tank Capacity: Shows the "Capacity Full" and "Size" (in gallons) for each tank.
• Monthly Usage: Details "Gallons" and "$/Gal" for each month from October to September.
• Totals: Provides annual totals for gallons and cost.
• Location Data: Includes Latitude, Longitude, and Serial Numbers for some tanks.
• Notes: Mentions the contract was cancelled in March and subsequent purchases were at regular retail price. It also specifies a minimum and maximum annual propane purchase range (12,000-16,000 gallons) and that purchases were made via credit card.

This document provides historical consumption data and pricing information for propane at various locations. Bidders can use this data to understand past usage patterns, estimate future needs, and potentially inform their pricing strategies for any upcoming solicitations related to propane supply for Glacier National Park.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a Price Schedule, for solicitation 140P1426Q0083. It provides estimated quantities and unit pricing for fuel delivery to various tank locations within a specified period.

• Tank Locations: Includes specific locations such as Lake McDonald Lift Station, Sprague Lift Station, Apgar Lift Station, Apgar Visitor Center, Headquarters Lift Station, Camas Road Entrance Station, Wastewater Treatment Plant, and Polebridge Ranger Station.
• Capacity: Specifies the tank capacity for each location.
• Monthly Mark-Up Rate ($) Per Gallon: Provides estimated quantities for July through June, with columns for fill amounts and monthly totals.
• Totals: Includes a grand total for estimated quantities and a separate section for Base Year and Option Year pricing.
• Notes: Vendors must verify all total amounts. Quantities are estimates and not guaranteed. The 'Fill' amount is between 30% and 85%. FAR Clause 52.217-8 is referenced for potential contract extension up to six months.
• Offeror Information: Fields for Offer Name, Point of Contact, UEI, Phone, Email, and Address.
• Submission Checklist: Items to confirm completion, including the Price Schedule, SF-18 acknowledgement, signed amendments, and completed Provisions.

This price schedule is critical for bidders to understand the estimated volume of fuel required at different locations and to calculate their proposed pricing. Bidders must complete the offeror information and submission checklist sections and ensure their pricing reflects the estimated quantities and any applicable mark-up rates. The estimated quantities and the potential for contract extension are key factors for bid preparation and profitability assessment.