D--Dell PowerProtect Backup Service for OIT

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically "Dell PowerProtect Backup Service for OIT." The government is procuring this service in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6 and FAR Subpart 13.5.

• The core requirement is for "Dell PowerProtect Backup Services for Hybrid Workloads."

• Services are to be provided for a base year and four option years.

• Delivery is required no later than five business days after receipt of award.

• The government contemplates awarding a Firm-Fixed-Price (FFP) Purchase Order.

• The period of performance includes a Base Year (2/23/2026 to 2/22/2027) and four Option Years, extending through 2/22/2031.

• Quotation Due Date and Time: Must be received on or before January 26, 2026, at 0900 Eastern Standard Time.

• Submission Method: Quotes must be submitted via email to Jeffrey Pearson, Contract Officer, at jeffrey.pearson@bia.gov. The subject line must be "Company Name Quote in Response to 140A1626Q00009".

• Quotation Contents: Must include Company Information (Unique Entity ID, Address, Contact Info), RFQ Number, Quote Number, Quote Date, and Pricing.

• Evaluation: The government will award to the responsible offeror whose quote is most advantageous, based on price only, to confirm alignment with requirements and that the overall quoted price is fair and reasonable.

• Contractor Inquiries: Questions must be submitted via email to jeffrey.pearson@bia.gov no later than 9:00 AM Eastern Time, January 12, 2026.

• This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• The North American Industry Classification System (NAICS) code is 334610, with a small business size standard of 1,250 employees.

• Offerors must be an authorized reseller of their quoted solution with a SAM.gov profile.

• Attachments include "Brand Name Justification" and "IEE Representation Form."

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act." This certification is required in accordance with 25 U.S.C. 47.

• Solicitation/Sources Sought/RFI Number: 140A1626Q0009
• Project Title: Dell PowerProtect Backup Service for OIT
• Offeror Representation Section: Requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders must complete and submit this form to represent their eligibility as an Indian Economic Enterprise. The form specifies that the enterprise must meet the IEE requirements at the time of offer, contract award, and throughout the full term of the contract. Contracting Officers may request additional documentation to verify eligibility. Submission of false or misleading information is subject to legal penalties.

Form / Attachment / Pricing Sheet

This document is a "Brand Name Only Justification" for the Dell PowerProtect Backup Service (PPBS). It serves to justify a "follow-on requirement" for a firm-fixed price contract, explaining why other than full and open competition is being pursued.

• Requirement Title: Dell PowerProtect Backup Service (PPBS)
• Purchase Request Number: 44019037
• Originating Office: Office of Information Technology (OIT), Bureau of Indian Affairs
• Authority Cited: FAR 13.501(a)
• Description of Need: Enterprise-grade data protection service for reliable backup, recovery, and long-term protection of mission-critical systems, applications, and data across hybrid environments. Aims to ensure continuity of operations, meet federal compliance, and protect agency information assets.
• Justification for Sole Source: Cites limitations of current solutions, need for modernization, insufficient hybrid-cloud support, and dependence on on-premises infrastructure. Highlights PPBS's integrated platform, scalability, built-in cyber resilience, and predictable cost model as superior to alternatives.
• Market Research: Identified 22 Indian Small Business Economic Enterprise (ISBEE) vendors under NAICS 334610. Two ISBEE vendors are expected to quote.
• Set-Aside: The solicitation will be a 100% set-aside for ISBEE vendors.
• Estimated Value: Approximately $569K per year.

This document explains the rationale behind a sole-source justification for a specific brand name product (Dell PowerProtect Backup Service). It indicates that the upcoming solicitation will be a 100% set-aside for Indian Small Business Economic Enterprise (ISBEE) vendors. Bidders should note the specific requirements for data protection and the justification for using this particular service, which may inform their proposal strategy if they are an eligible ISBEE vendor.