Deschutes NF, Bend Fort Rock and Sisters RD's, Tree Planting, Tube Installation, and Grubbing

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for assisted migration planting in the Rosland 14 area, including tree planting, tube installation, and grubbing.

• The project covers approximately 42 acres in the Rosland 14 study units.

• Planting involves q-plugs seedlings at a density of 170 TPA (85 seedlings per subunit).

• Seedlings will be sourced from Deschutes, Umpqua, Mt. Hood, and Rogue.

• The 42 acres are divided into 64 subunits. 32 acres comprise the main study units, and the remaining 10 acres will be planted with the same spacing (16' x 16') and an 18-inch grubbing radius.

• Four vegetation control treatments are specified, each applied to 0.5-acre subunits with 4 replicants per treatment.

• Treatment 1: At planting: 6" radius scalp to moist soil, 18" radius grub, use terrasorb, cage with vexar and stake.

• Treatment 2: At planting: 6" radius scalp to moist soil, 18" radius grub, use terrasorb, cage with vexar and stake.

• Treatment 3: At planting: 6" radius scalp to moist soil, 36" radius grub, use terrasorb, cage with vexar and stake.

• Treatment 4: At planting: 6" radius scalp to moist soil, 36" radius grub, use terrasorb, cage with vexar and stake.

• The document specifies planting activities but does not explicitly state the period or place of performance beyond the "Rosland 14" area.

Form / Attachment / Pricing Sheet

This document, "BFR Supplemental Planting Specifications Detailed Unit Info Sheet," provides detailed specifications for tree planting, tube installation, and grubbing activities across various units. It serves as a critical attachment for bidders to understand the specific requirements for each planting unit.

• Unit Information: Details award unit name, acres, aspect, elevation, and slope percentage.
• Planting Specifications: Includes required planting method, average spacing, planting site preparation (scalping, depth, placement), grubbing requirements, and species/stock type (e.g., Ponderosa Pine, Douglas-fir, Larch).
• Seedling Details: Specifies root length and the type of seedling protection required (e.g., Rigid Mesh Tube).
• Remarks: Provides additional notes, including references to other specifications or maps.

This attachment is crucial for bidders to accurately estimate costs, plan resources, and understand the technical requirements for performing the planting and related activities. It outlines the precise conditions and methods for each unit, directly impacting proposal development and execution if awarded.

Forms / Attachments / Pricing Sheets

This document, "ATTACHMENT 7 LIST OF ATTACHMENTS AND EXHIBITS," serves as a table of contents for various exhibits related to the "Tree Planting, Tube Installation, and Grubbing" opportunity.

The document lists 17 exhibits (A through R, excluding F, N, O, Q) with their corresponding page numbers. These exhibits provide detailed visual and textual guidance on specific aspects of the tree planting and grubbing process.

Bidders should review these exhibits to understand the specific technical requirements, methods, and standards for performing the work. Key exhibits include:

• Exhibit A: Bareroot Seedling Root Measurements
• Exhibit B: Natural Objects for Shade
• Exhibit C: Scalping and Planting methods
• Exhibit D: Full Bench or Terrace Scalp
• Exhibit E: Hoe planting procedure
• Exhibit G: Bareroot Seedling Planting best practices
• Exhibit H: Planting Inspection Sheet Example
• Exhibit I: Container Seedling Placement guidelines
• Exhibit J: Container Seedling Planting Depth and Alignment
• Exhibit K: Terra-Sorb Water Management Polymers Material Safety Data Sheet
• Exhibit L: Slope Correction for Circular Plots
• Exhibit M: Weather Guidelines for Lifting and Planting
• Exhibit P: Scalping and Scalping with Microsites
• Exhibit Q: Rigid Mesh Seedling Protector Installation
• Exhibit R: Grubbing Execution details

These exhibits are critical for bidders to accurately estimate costs, plan operations, and ensure compliance with the government's specifications for the tree planting and grubbing services.

Form / Attachment / Pricing Sheet

This document is Attachment 8, a "Register of Wage Determinations" for contracts related to Forestry and Logging Services in Oregon Statewide. It provides the minimum wage rates and fringe benefits required for various occupations employed under such contracts, as mandated by the Service Contract Act.

• Occupational Codes and Titles: Lists specific job roles within Forestry and Logging Services (e.g., Brush/Precommercial Thinner, Forestry Equipment Operator, Forestry Truck Driver).
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Details the required health and welfare benefits ($5.55 per hour, up to 40 hours per week, or $222.00 per week/$962.00 per month).
• Executive Order (EO) 13706: Outlines requirements for paid sick leave for federal contractors, effective January 1, 2017.
• Executive Order (EO) 13658: Details minimum wage requirements for certain federal contracts awarded between January 1, 2015, and January 29, 2022.
• Vacation and Holidays: Specifies paid vacation and holiday entitlements for employees.
• Uniform Allowance: Provides guidance on uniform provision and maintenance reimbursement.
• Conformance Process: Explains the procedure for establishing wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for bidders to accurately estimate labor costs for any contract involving Forestry and Logging Services in Oregon. Bidders must ensure their proposals comply with these minimum wage and fringe benefit requirements to be considered compliant. Failure to adhere to these rates can lead to non-compliance and affect bid evaluation.

Forms / Attachments / Pricing Sheets

This document, "ATTACHMENT 11 Maps Combined.pdf," contains a collection of maps detailing reforestation units within the Bend-Ft. Rock Ranger District of the Deschutes National Forest. These maps are intended to visually represent the specific areas designated for reforestation activities under the "2026 BFR & SIS - Reforestation" project.

• Geographic Location: Maps show various units within the Deschutes National Forest, including areas near Bend, Sunriver, and La Pine.
• Unit Identification: Each map highlights specific reforestation units, often identified by names (e.g., Darlene 3, Flattop, Tepee, Oldwood, Swamp Wells, Rosland) and associated acreage.
• Topographical and Road Data: Maps include topographical contour lines, and indicate arterial, collector, and local roads, as well as trails, to provide context for access and terrain.
• Dates: Maps are dated between October 29, 2025, and December 15, 2025, indicating the timeframe for the data presented.
• Scale: Various scales are used across the different maps, with a legend indicating the scale for each specific map.

These maps are crucial for potential bidders to understand the physical locations and extents of the reforestation work. They provide essential spatial information for assessing the scope of work, planning logistics, and understanding the terrain and access routes relevant to the opportunity. Bidders should use these maps to visualize the project sites and determine their capacity and suitability for undertaking the reforestation tasks.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically for tree planting, tube installation, and grubbing services on the Deschutes National Forest. The North American Industry Classification Standard (NAICS) code is 115310 – Support Activities for Forestry, with a Small Business Size Standard of $11.5 million. This acquisition is a Total Small Business Set-aside.

• Tree Planting: Conifer tree planting of Government-furnished seedlings by hand tool methods in the Sisters Ranger District (up to 284 acres) and Bend-Fort Rock Ranger District (645 acres base, 53 optional acres). This includes 42 acres for assisted migration planting.

• Tube Installation: Installation of rigid mesh tube protectors for up to 982 acres.

• Grubbing: Removal of live vegetation within an 18" radius (36" diameter) of planted seedlings on up to 350 acres, and within a 36" radius (6 foot diameter) on 16 acres.

• The Contractor shall furnish all supplies and materials, except for government-furnished equipment and tools.

• Award Type: A Firm Fixed Price Purchase Order is anticipated.

• Contract Type: One award is intended.

• Period of Performance: Planting is expected to conclude by May 15, 2026. Grubbing is expected to conclude by July 1, 2026. Fifty percent of grubbing must be completed by June 1, 2026.

• Location: Deschutes National Forest, spanning Bend-Fort Rock and Sisters Ranger Districts.

• Submission Deadline: Quotes are due by March 4, 2026, at 2:00 PM PST, submitted electronically via email.

• Evaluation Factors: Quotes will be evaluated based on the following factors, representing the best value to the Government:

  1. Past Performance (recency and relevancy are key)
  2. Experience (technical understanding and capabilities similar in nature, size, complexity, scope, and geographical conditions)
  3. Quality Control (method for monitoring quality)
  4. Crew Management and Productivity, Safety Plan, Fire Plan, Equipment
  5. Price (approximately equal in importance to other factors, but cost may control award)

• Questions: Due no later than three days prior to the quote due date, submitted via email.

• Total Small Business Set-aside.

• Licensing Requirements: Offerors must submit copies of their US Dept. of Labor MSPA Certificate of Registration, Oregon BOLI license, and Temporary Employment Certificate (if using H2B workers), along with documentation for subcontractors.

• Numerous attachments are provided, including the full Solicitation, Schedule of Items, Statement of Work, and various specifications and forms.

• A site visit is recommended but not mandatory.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Schedule of Items for Solicitation # 1240BE26Q0020. It details the specific items, quantities, and units for tree planting, tube installation, and grubbing services. Bidders will use this schedule to prepare their pricing.

• BASE Items: Includes various types of tree planting (12" scalp, 15'x15', 16'x16', 20'x20'), installation of rigid mesh tubing, and grubbing services (18" radius, trail unit). Each item specifies a location (SIS or BFR), a specific tree/service type (e.g., MFR 3, DARLENE 3 SALVAGE 01, ROSLAND 14), quantity, unit (Acres), unit price, and total amount.
• OPTIONAL ITEMS: These items may be awarded based on funding availability and include similar services as the base items, but are listed separately.
• Specific Tree/Service Types: Numerous specific tree species or service types are listed, often with codes (e.g., MFR 3, DAR 9, FLATSIDE REFO 1A).
• Special Notes: "***Rosland 14" requires reference to Seedling Trial Specifications and map attachments for planting and grubbing instructions. No rounding off unit pricing or totals is permitted; prices must be in exact dollars and cents.

This document is critical for bidders as it outlines the exact items and quantities for which they need to provide pricing. It defines the scope of work in terms of specific services and units. Bidders must carefully review each line item, including the optional items, and provide accurate pricing in the specified format. The submission requirements for licensing (MSPA, OREGON BOLI, H2B) are also noted, along with the estimated period of performance and key completion dates for planting and grubbing.

Form / Attachment / Pricing Sheet

This document, "Government Furnished Property Schedule of Delivery – FY26 BFR-SIS Reforestation, Grubbing, Caging, Netting Contract," outlines the government-furnished property (GFP) that will be provided to the contractor, along with the schedule and requirements for its delivery. Bidders should use this information to understand what property will be supplied and plan for its receipt and use.

• Seedlings: To be delivered to the BFR Ranger District Compound (Cooler) with negotiable daily delivery and 24 hours' notice.
• Seedling Protector 30” x 5” Rigid Mesh: To be delivered to the BFR Compound (Cooler) with negotiable delivery and 24 hours' notice.
• Wooden Stake 13/16” x 1½” x 30”: To be delivered to the BFR Compound (Cooler) with negotiable delivery and 24 hours' notice.
• Twist Ties: To be delivered to the BFR Compound (Cooler) with negotiable delivery and 24 hours' notice.
• Inspection Sheets:* To be delivered to the Planting Site on the 1st day with 24 hours' notice. The inspection book must be returned after contract work is finished.
• Terra Sorb: To be delivered to the Planting Site with negotiable daily delivery and 24 hours' notice.
• Water for Terra Sorb: To be delivered to the BFR Compound (Cooler) with negotiable daily delivery and 24 hours' notice.

This attachment is crucial for bidders to understand the logistics of receiving government-furnished property necessary for performing the reforestation contract. It details the types of property, where they will be delivered, and the required notice period for delivery, enabling bidders to accurately plan their resource management and operational timelines.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 9," outlines "Additional Fire Precautionary Measures" for fire protection and suppression related to a USDA Forest Service contract in the Pacific Northwest Region. It details specific requirements for contractors regarding fire prevention and response during operations.

• Tank Truck/Trailer Requirements: Mandates a serviceable tank truck or trailer with at least 300 gallons of water, equipped with a pump capable of discharging 20 gallons per minute through a 1/4 inch nozzle tip and 50 feet of hose. An additional 500 feet of hose and a nozzle capable of a straight stream or spray pattern are also required. The equipment must be connected and ready for use, and if a trailer is used, a serviceable tow vehicle must be available. The truck/trailer must operate for a minimum of 8 hours and be available from the start of work through the Fire Watch/Fire Security period.
• Communications: Requires adequate two-way communication facilities to report fires to the Forest Service within 15 minutes of detection. Commercial use of Citizen Band (CB) radios is prohibited.
• Fire Period and Closed Season: Specifies that fire prevention measures are effective from April 1 to October 31 annually, with potential adjustments by the Forest Service due to weather conditions.
• Fire Plan: Contractors must prepare a fire plan in cooperation with the Contracting Officer before starting operations.
• Substitute Measures: The Contracting Officer may authorize substitute measures or waive requirements during periods of low fire danger.
• Emergency Measures: The Forest Service may require emergency measures, including shutting down operations during fire emergencies.
• Fire Control: Contractors must take action to prevent and suppress fires, cooperating with the Forest Service. Personnel and equipment may be placed at the disposal of the Forest Service for fighting fires not caused by the contractor's operations.
• Compliance with State Forest Laws: Contractors must comply with applicable State Fire Laws.
• Fire Precautions: Details specific measures including restrictions on smoking and open fires, requirements for fire extinguishers and equipment on vehicles (e.g., trucks, tractors, power saws), and the use of spark arresters and mufflers on internal combustion engines.
• Industrial Fire Precaution Levels (IFPL): Outlines different levels of fire precaution (Closed Season, Partial Hootowl, Partial Shutdown, General Shutdown) that dictate operational restrictions based on fire danger. Contractors must obtain the predicted IFPL daily.
• Fire Tools: Specifies the minimum fire fighting tools to be furnished by the contractor, including axes/Pulaskis, adze eye hoes, and shovels, stored in a secured, marked fire tool box.
• Fire Security: Requires a designated person for fire security services when the IFPL is "I" or higher, responsible for monitoring the area, reporting, and taking suppression action on fires.
• Blasting: Details requirements for fire security personnel during blasting operations when the IFPL is "II" or greater.

This attachment is critical for bidders to understand the specific fire prevention and suppression requirements that will be part of the contract. It outlines mandatory equipment, personnel responsibilities, operational restrictions based on fire danger levels, and reporting procedures. Compliance with these measures is essential for successful contract performance and safety in forest environments.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for conifer tree planting, installation of rigid mesh tube protectors, and grubbing of live vegetation on the Deschutes National Forest.

• Tree Planting: Planting of Government-furnished conifer seedlings by hand tool on up to 982 acres across the Sisters Ranger District (up to 284 acres) and Bend-Fort Rock Ranger District (up to 698 acres). This includes a specific unit for assisted migration research.

• Tube Installation: Installation of rigid mesh tube protectors for up to 982 acres.

• Grubbing: Cutting, scraping, or pulling of live vegetation within an 18" or 36" radius of planted seedlings on up to 350 acres (18" radius) and 16 acres (36" radius).

• The work will be performed on the Deschutes National Forest, spanning both the Bend-Fort Rock Ranger District and the Sisters Ranger District.

• Specific planting areas are identified within the document, many of which are in areas that have experienced recent fires.

• Contractor Furnished: The Contractor shall furnish all supplies, equipment, tools, labor, supervision, transportation, and incidentals, except for government-furnished property.

• Accessibility: Work areas may require high clearance and 4-wheel drive vehicles. Access may be affected by snow, fallen trees, slides, or washouts.

• Control of Work: The Government reserves the right to determine the sequence of operations. The contract may be split into two separate operations due to site locations and planting windows.

• Resource Protection: Contractor must protect historic/prehistoric sites, cultural resources, and endangered species. Recreational trails and roads also require protection.

• Seedling Handling & Care: Strict protocols for handling, storing, and planting seedlings to ensure survival are detailed.

• Equipment: Specific requirements for hand tools and handheld equipment are outlined.

• Inspection & Quality Control: Detailed procedures for contractor and government inspections, including plot sampling, quality calculations, and criteria for satisfactory and unsatisfactory work, are provided.

• Noxious Weed Control: Equipment must be cleaned and certified weed-free before entering National Forest lands.

• Safety: A job-specific Safety Plan and a Fire Plan are required.