DetectaChem Apex R7 Raman Spectrometer

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Contract Data & AI Language," outlines specific contractual requirements related to data ownership, accessibility, and the use of Artificial Intelligence (AI) within the scope of the acquisition. It serves as a critical attachment for bidders to understand their obligations regarding data management and AI implementation.

• Government-Owned Data: All stored program data associated with the acquisition is owned by the Government and must be accessible within 24 hours of request, in a machine-readable and human-readable format. Enhanced access capabilities via APIs are preferred.
• AI Compliance: Contractors must comply with all applicable federal, DHS, and ICE AI policies, directives, and governance requirements. This includes ensuring AI systems align with laws and regulations, staying updated on policy changes, and implementing safeguards for AI used in law enforcement or civil actions.
• AI Use Limitations: Prohibits AI use that violates DHS policy, such as using AI outputs as sole evidence for punitive actions or making decisions based on improper biases.
• Traceability, Auditability, and Transparency: AI systems must be explainable, auditable, and transparent. This includes documenting data provenance, ensuring lawful data use, and documenting third-party AI models.
• Data Rights and Solution Ownership: Clearly delineates data and intellectual property rights, with the Government owning all data provided or generated. Contractors are prohibited from using nonpublic agency data for external AI training or purposes without authorization.
• Prevention Against Vendor Lock-In: Requires the use of industry standards, APIs, and non-proprietary formats to ensure interoperability and facilitate data/function transfer. Comprehensive documentation and knowledge transfer are mandated for system transitions.
• Security, Testing & Evaluation, and Continuous Monitoring: Mandates rigorous security and risk management measures for AI solutions, including testing, evaluation, and continuous monitoring for performance, security, and bias.

Bidders must carefully review these requirements to understand the significant obligations related to data handling, AI development, deployment, and security. Compliance with these stipulations will be a key factor in proposal preparation and contract execution. Failure to adhere to these requirements could impact the viability of a bid or the successful performance of the contract.

Form / Attachment / Pricing Sheet

This document is a Sole Source Justification for Simplified Acquisitions Not Exceeding the Simplified Acquisition Threshold (Including Brand Name). It outlines the rationale for procuring a specific brand name item through other than full and open competition.

• Agency: Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Office of Acquisition Management (OAQ).
• Action: Proposed purchase order for a DetectaChem Apex R7 Raman Spectrometer.
• Item Description: Includes the spectrometer, drug, narcotic, explosive, chemical, CWA and precursor library, charger, point-and-shoot adaptor, vial holder, testing standard, updates, support, and 1 year warranty.
• Contract Type: Firm-Fixed Price (FFP) purchase order.
• Estimated Total Value: Not explicitly stated, but the acquisition is not exceeding the simplified acquisition threshold.
• Funding: Fiscal Year (FY) 2025, multi-year funding (One Big Beautiful Bill).
• Justification for Sole Source: DetectaChem is the manufacturer, and no equivalent product from alternative brands offers the same combination of features. The Apex R7's hardware, firmware, and analytical capabilities are uniquely developed and supported by the manufacturer.
• Market Research: Conducted from April 21, 2026, to April 29, 2026. Indicated that while DetectaChem is the primary seller, they have an extensive network of authorized resellers. The RFQ will be posted on SAM.gov to allow all authorized resellers to participate.

This document indicates that while the government intends to procure a specific brand name item (DetectaChem Apex R7 Raman Spectrometer), the requirement will be posted on SAM.gov, allowing authorized resellers to submit offers. Bidders interested in providing this specific equipment should monitor SAM.gov for the upcoming RFQ.

Form / Attachment / Pricing Sheet

This document, "Attachment 1- Terms and Conditions," lists the Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses incorporated by reference into the solicitation. It serves to inform potential bidders of the standard contractual terms and conditions that will govern any resulting contract.

• FAR Clauses: A comprehensive list of FAR clauses, including their clause numbers, titles, and effective dates (often with specific deviations noted). These cover a wide range of topics such as contract terms for commercial items, restrictions on subcontractors, limitations on payments, ethics, whistleblower rights, system for award management, representations and certifications, small business concerns, labor standards, service contract labor standards, combating trafficking in persons, sustainable products, privacy training, Buy American provisions, trade agreements, and payment terms.
• HSAR Clauses: Includes specific HSAR clauses applicable to Department of Homeland Security (DHS) acquisitions of commercial items, such as "Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items" and "Advertisement, Publicizing Awards, and Releases."
• References: Provides links to the official FAR website for full clause text and DHS FAR Class Dev for deviation clauses.

Bidders must review these clauses to understand their contractual obligations, rights, and responsibilities. Key areas to note include:

• Small Business Requirements: Clauses related to set-asides, utilization of small businesses, and subcontracting plans (e.g., 52.219-6, 52.219-8, 52.219-9).
• Labor Standards: Clauses concerning child labor, equal opportunity, minimum wages, and service contract labor standards (e.g., 52.222 series).
• Payment Terms: Information on how and when payments will be made (e.g., 52.232 series).
• Compliance: Requirements related to ethics, security, and specific government policies.

Understanding these terms is crucial for preparing a compliant proposal and for successful contract performance.

Solicitation / RFQ

This is a brand name combined synopsis/solicitation for commercial products issued by the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE). The government intends to procure a DetectaChem Apex R7 Raman Spectrometer. This acquisition is set aside for small business concerns. The North American Industry Classification System (NAICS) code is 334516.

• Item: DetectaChem Apex R7 Raman Spectrometer with drug, narcotic, explosive, chemical, CWA, and precursor library.

• Included: Charger, point-and-shoot adaptor, vial holder, testing standard, updates, and one (1) year warranty.

• Delivery: Requested delivery is 30 days After Receipt of Order (ARO) to HSI Minneapolis/St. Paul, 1 Federal Drive, Suite 1340, Fort Snelling, MN 55111.

• Brand Name Justification: The acquisition is for a brand-name item peculiar to one manufacturer, as detailed in Attachment 3.

• Contract Type: Firm-Fixed Price (FFP) purchase order.

• Quote Submission Deadline: Monday, May 11, 2026, at 10:00 am CST.

• Submission Method: Electronically via email to shayla.n.kelley@ice.dhs.gov.

• Email Subject Line/File Name Format: RFQ No. 192126VSP00000004 - DetectaChem Apex R7 – Company Name.

• Basis for Award: Lowest Price Technically Acceptable (LPTA). The lowest priced quote will be evaluated first. If technically acceptable, award will be made. If not, the next lowest quote will be evaluated.

• Technical Acceptability: Quoters must offer the exact Brand Name product with all requested features, specify delivery within 30 days ARO, and be an authorized reseller. Quotes not meeting these criteria will be deemed unacceptable.

• Question Submission Deadline: Thursday, May 7, 2026, at 12:00 pm CST via email to shayla.n.kelley@ice.dhs.gov.

• This acquisition is set aside for small business concerns.

• A separate written solicitation will not be issued.

• The government is not liable for any costs incurred in developing quotes.

• DHS/ICE is a federal agency and is tax exempt.

• Applicable attachments include Terms and Conditions, Contract Data-AI Language, and Brand Name Justification-Redacted.