Deterrence Symposium
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, under the Department of Defense, has issued a Sources Sought notice for the Deterrence Symposium. This is a market research effort to gather information on potential sources capable of providing comprehensive logistical, administrative, and technical support for the United States Strategic Command (USSTRATCOM) Annual Deterrence Symposium. The primary goal is to identify qualified vendors and determine the appropriateness of a set-aside for a future solicitation. Responses are due by January 26, 2026, at 6:00 PM ET.
Scope of Work
The requirement, as outlined in the Performance Work Statement (PWS), involves supporting the USSTRATCOM Annual Deterrence Symposium and related events. Key services include:
- Planning and Coordination: Project plan development, stakeholder coordination, budget management, and financial reconciliation.
- Venue Selection and Management: Identification, evaluation, securing, and management of venue logistics, including agreement negotiation and on-site coordination.
- Registration and Attendee Management: Development and management of the attendee registration process, fee collection, and support.
- Logistical and Event Support: Coordination of catering, audio-visual and technical support, security management, production of event collateral, and material dissemination.
- Communications and Marketing: Creation and maintenance of the symposium website, development of promotional materials, and government communication support.
- Post-Symposium Activities: Collection and analysis of attendee feedback, and preparation of a comprehensive post-symposium report. The applicable NAICS code is 561920 - Convention and Trade Show Organizers, with a size standard of $20,000,000.
Contract & Timeline
- Type: Sources Sought / Market Research (not a solicitation)
- Anticipated Duration: One (1) Base Year (9 months) and four (4) 9-month option years, starting February 1, 2026, and extending through October 31, 2030.
- Set-Aside: None specified at this stage; purpose is to determine if a set-aside is appropriate.
- Response Due: January 26, 2026, 6:00 PM ET
- Published: January 13, 2026
Response Requirements
Interested vendors must provide:
- Company name, address, point of contact, phone, and email.
- Active CAGE Code registered in SAM.gov.
- Business size under NAICS 561920.
- If small, indicate certified status (8(a), HUBZone, SDVOSB, WOSB).
- Availability of services under a GSA/FSS contract, including schedule number.
- Previous government agency experience for these services, including agency names, POCs, and contract numbers.
- Supporting documents demonstrating capabilities to meet the PWS conditions, with confirmation of PWS review.
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation or commitment to award a contract. The government will not pay for any information or administrative costs incurred in response to this RFI. Responses should be emailed to Suzanne Yancey at suzanne.yancey.3@us.af.mil.