Device Relocation and Recertification - Kerrville TX
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Agriculture (USDA) Agricultural Research Service (ARS) is soliciting quotations for Device Relocation and Recertification services for a PacBio Revio r84156 in Kerrville, TX. This acquisition is a Total Small Business Set-Aside (NAICS 334516). The government intends to award a single firm-fixed price purchase order. Quotations are due by February 2, 2026, at 2:00 PM UTC.
Purpose & Scope of Work
The primary objective is to securely relocate a specific PacBio Revio r84156 device (Serial Number: r84156) from Building 38 to Building 998, a distance of 182 meters involving one stair or elevator, within the same campus in Kerrville, TX. Following relocation, the device must be recertified to OEM specifications at the destination laboratory, including operational testing and provision of OEM documentation. The scope includes all necessary labor, travel expenses, packaging consumables (with disposal), and equipment rental. Contractors must utilize OEM-authorized repair service personnel. Scheduling of services is required at least five business days in advance, within 10 calendar days from the award date, and all contractor personnel must be accompanied by a USDA escort on-site.
Contract Details
- Opportunity Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
- Anticipated Award: Firm-Fixed Price Purchase Order (single CLIN)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 334516 (Analytical Laboratory Instrument Manufacturing), Small Business Size Standard: 1000 employees
- Product/Service Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment)
- Period of Performance: 30 days after receipt of award (ARO)
- Place of Performance: Kerrville, TX 78028, United States
- Delivery: F.O.B. Destination
Submission & Evaluation Criteria
Quotations will be evaluated based on the Lowest Price Technically Acceptable (LPTA) criteria, considering Price, Technical Acceptability, and Past Performance.
- Price: Evaluated for fairness and reasonableness.
- Technical Acceptability: Rated as "acceptable" or "unacceptable" based on meeting requirements.
- Past Performance: Rated as "Acceptable," "Neutral," or "Unacceptable."
Required Submission Elements:
- Completion of Attachment 3 (Schedule and Transmittal Summary), including Sections 1.1-1.5, 2.1-2.8, and 3.0 Pricing Information.
- All CLINs must be completely priced for a responsive submission.
- Affirmations regarding active SAM.gov registration, F.o.b. Destination, invoicing via IPP, 30-day quotation validity, amendment acknowledgement, Key Personnel, and PWS/QASP compliance.
Key Dates & Contact
- Quotations Due: February 2, 2026, 2:00 PM UTC
- Published Date: January 27, 2026
- Inquiries: Must be submitted via email only to Christopher Turner (christopher.c.turner@usda.gov), with the solicitation number (1232SA26Q0143) in the subject line. Inquiries are accepted up to 48 hours prior to the due date. No phone calls will be accepted. Extension requests for the due date will be considered up to 24 hours prior.
Attachments
- Attachment 1: Solicitation Terms and Conditions
- Attachment 2: Wage Determination 2015_5293_R31 (Service Contract Act)
- Attachment 3: Schedule and Transmittal Summary
- Attachment 4: Performance Work Statement and Quality Assurance Surveillance Plan (QASP)