DexMate Vega-1-Pro *No Substitutes*

Solicitation / RFP / RFQ

This Request for Quote (RFQ) AH478126 is issued by Brookhaven Science Associates, LLC (BSA) for the procurement of "DexMate Vega-1-Pro No Substitutes". The procurement is being conducted for full and open competition.

• Offerors must furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order (Enclosure A).

• NDAA Compliance Certification: Written attestation of compliance with Section 889 of the National Defense Authorization Act (NDAA) is required.

• Franchised / Licensed "Distributor" Traceability: Offerors must provide a current Letter of Authorization (LOA) from the Original Equipment Manufacturer (OEM) or Original Component Manufacturer (OCM), or an authorized distributor. Procurement must be direct from OEM/OCM or authorized distributor; brokers are prohibited without prior written approval.

• Offers not meeting these requirements will be deemed nonresponsive.

• Contract Type: Firm Fixed Price (FFP)

• Anticipated Delivery Date: 9/01/2026

• Payment Terms: NET30

• Brookhaven is a tax-exempt entity.

• Quotations must be submitted via email to the Buyer listed on page 1, including the signed Quotation Pricing Sheet (Enclosure B) in the Subject Line: BSA RFQ AH478126.

• Questions Due Date: 5/19/2026 at 5pm Est

• Quote Due Date & Time: 5/22/2026 at 5pm Est

• Award Basis: Award will be made to the responsive and responsible Offeror submitting the lowest total price that meets all technical requirements.

• NAICS Code: 333998

• Size Standard: 700

• Offerors must affirm their Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM).

• Enclosures include: A. Draft Purchase Order, B. AMS Form 043 Quotation Pricing Sheet.

• Vendors/contractors must be registered in the System for Award Management (SAM) with a Unique Entity ID (UEI #).

Form / Attachment / Pricing Sheet

This document is a "DRAFT" Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR". It outlines the specific items being procured, delivery instructions, and general requirements for the supplier.

• PO Number: BNL-0000478126
• Vendor: ANY VENDOR
• Item: DexMate Vega-1-Pro semihumanoid, with teleoperation kit (Quantity: 1.000 EA)
• Payment Terms: Net 30
• Delivery Location: Brookhaven National Laboratory (BNL), with specific delivery hours and building instructions.
• General Requirements: Includes sections on quality assurance (ISO 9001, BNL-QA-101), supplier responsibilities, protection of material, measurement and test equipment calibration, suspect counterfeit parts, electrostatic discharge control, electrical/fire protection/scaffolding equipment, hoisting and rigging, powered machine shop equipment, aerial devices, and product recall procedures.
• Special Instructions: The PO does not bind the U.S. Government, prices are firm unless otherwise indicated, and the total PO amount cannot be exceeded without a modification. Purchase Order Number must appear on all correspondence and invoices.

This document details a specific procurement action, including the item description, quantity, and delivery expectations. It also lays out critical general requirements and special instructions that a vendor must adhere to if they are the intended recipient or if similar requirements are expected in future solicitations from BNL. Bidders should pay close attention to the quality assurance, safety, and delivery requirements.

Form / Attachment / Pricing Sheet

This document is a Quotation Pricing Sheet (Form AMS-Form-043, Revision 0.1) submitted by a vendor in response to Brookhaven National Laboratory's (BNL) Request for Quotation (RFQ) No. AH478126. It details the pricing for a specific item.

• Item Description: DexMate Vega-1-Pro semihumanoid, with teleoperation kit.
• Quantity: 1.00 EA
• Price: To be filled in by the vendor (Unit Price and Merchandise Amount).
• Total Firm Fixed Price: To be filled in by the vendor.
• Lead Time: To be filled in by the vendor.
• Country of Origin: To be filled in by the vendor.
• Price Firmness: The quoted price shall remain firm for 60 days.
• Delivery & Payment Terms: FOB Destination, Freight Prepaid, Net 30 Days.
• Concurrence: The vendor must sign to acknowledge and agree to BNL's requirements, terms and conditions, and delivery schedule.

This form is used by vendors to provide their pricing and confirm their agreement to the solicitation's terms. Bidders must complete this form accurately to submit a compliant quote for the DexMate Vega-1-Pro semihumanoid with teleoperation kit.

Forms / Attachments / Pricing Sheets

This document, "BSA Comm, Rev. 24.0," outlines the General Terms and Conditions for Commercial Products and Services provided to Brookhaven National Laboratory (BNL) by Brookhaven Science Associates, LLC (BSA).

• Definitions: Clarifies terms such as "Agreement," "BSA," "Brookhaven," "Contractor," and "Government."
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Contractual Clauses: Covers a wide range of terms including acceptance, complete agreement, unauthorized obligations, respectful workplace policy, reporting of concerns, assignment, disputes, excusable delays, termination (for convenience and default), payment terms (net 30 days), changes, inspection, taxes, title and risk of loss, warranty, limitation of liability, compliance with laws (including IPv6 for IT), authorization and consent, patent indemnity, royalty reporting, suspect/counterfeit items, applicable law (federal common law of government contracts), press releases, executive compensation reporting, and employee eligibility verification.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses that are incorporated by reference, detailing specific requirements for various aspects of contracting.

This document is crucial for potential bidders as it defines the standard contractual terms and conditions that will govern any agreement with BSA for commercial products and services at BNL. Bidders must review these terms to understand their rights, responsibilities, and obligations, including payment terms, warranty requirements, compliance obligations, and termination clauses. The extensive list of incorporated FAR and DEAR clauses highlights specific regulatory and compliance requirements that may impact proposal preparation and contract performance.