DG01-- 691-normal-Ephesoft Transact Software (VA-26-00049019) (VA-26-00064776)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide Ephesoft Transact Software and Services for the VA Greater Los Angeles Health Care System. This effort aims to maintain and enhance Robotic Process Automation (RPA) and introduce Nintex Workflow to improve efficiency in Community Care tasks, directly supporting patient care demands. Responses are due by June 17, 2026, at 5:00 PM Eastern Time.
Scope of Work
This requirement involves providing subject matter expertise in Ephesoft Advanced Capture and RPA. Key tasks include:
- Maintaining, designing, training, and supporting the Advanced Capture Solution.
- Obtaining Optical Character Recognition (OCR) from incoming documents and classifying them.
- Extracting metadata and providing an interface for manual entry of missing data.
- Exporting documents and metadata for Nintex RPA integration.
- Automating retrieval and naming of files from Community Care Providers.
- Ensuring compliance with VA Technical Reference Model (TRM), Zero Trust security controls, and Federal Identity, Credential, and Access Management (FICAM).
- Providing implementation, configuration, and ongoing 24x7 technical support, updates, and troubleshooting.
- Delivering Ephesoft Transact Software or an equal solution that ensures interoperability with existing VA RPA software and network standards.
Contract & Timeline
- Type: Sources Sought (for planning purposes only)
- Anticipated Duration: Base year (12 months) with four (4) possible 12-month option years.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Response Due: June 17, 2026, 5:00 PM ET
- Published: June 15, 2026
- NAICS Code: 541519 (Other Computer Related Services)
- Product Service Code: DG01 (IT Professional Services)
Performance Standards & Special Requirements
- Contractor must submit Weekly Progress Reports detailing work, planned activities, and issues.
- Maintain 24x7 operational capability for the system.
- All software and hardware must be VA TRM approved.
- Contractor must be a Certified Partner for the utilized software, with installation performed by a Certified Partner.
- Remote access requires a PIV card; no local VA facility access is needed.
- Contractor employees must complete VHA-provided records management training.
Submission Requirements
Interested parties must submit responses to the attached Statement of Work (SOW). Additionally, bidders are required to confirm their ability to comply with FAR clause 852.219-77 VA Notice of Limitations on Subcontracting for services, specifically regarding the 50% subcontracting limitation to non-VIP-listed SDVOSBs. A formal, signed certification for these limitations must be returned with the response.
Contact Information
- Contracting Officer: Matthew Newell (Matthew.Newell@va.gov)
- Contract Specialist: Evan Lee (Evan.Lee1@va.gov)