DG10--RFI to SAM.gov -- Medialab Maint. Of Cert & Reg Compliance Software.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically VISN 1 Laboratory/Pathology Department, is conducting a Sources Sought for market research to identify qualified vendors for a Software as a Service (SaaS) solution. This solution will support Continuing Education, Competency Assessment, Document Control, Maintenance of Certification, and Regulatory Compliance for VA Medical Centers across VISN 1. The potential procurement is for a firm-fixed-price contract with a base year and four (4) one-year options. Responses are due by March 27, 2026, at 12:00 PM ET. This market research is intended to inform a future Total Small Business Set-Aside procurement.
Scope of Interest
The VA requires an Internet/Cloud-based SaaS application accessible 24/7/365. Key functionalities include:
- Document Control: Uploading, tracking changes, approval processes, notifications, electronic signatures, revision flagging, and archiving for various document types (Word, Excel, PowerPoint, PDF).
- Inspection Proof: Uploading checklists, linking policies, delegating tasks, supporting inspections, and managing deficiencies.
- Compliance & Continuing Education (CE): Providing OSHA safety courses and CE courses in laboratory disciplines, awarding CAP or P.A.C.E credits, and enabling custom course creation. Specific CE courses for histology are also required.
- Competency Assessment: Including Compass Case Simulators for realistic case simulations and prep exams.
Contract & Timeline
- Type: Sources Sought / Market Research (potential future Firm Fixed-Price contract)
- Duration: Potential base year + 4 one-year options
- Set-Aside: Intended Total Small Business Set-Aside for future procurement
- Response Due: March 27, 2026, 12:00 PM ET
- Published: March 11, 2026
Vendor Information Requested
Interested firms must be registered in SAM. Submissions should include:
- Company name, address, point of contact (phone, email), and DUNS number.
- Documentation demonstrating capability to perform the required services.
- Socio-economic status (e.g., large business, SDVOSB, VOSB, small business, Woman Owned).
- For SD/VOSB firms: Proof of registration in VA VetBiz or SBA Vet Cert.
Special Requirements
The SaaS solution must be FedRAMP Authorized and VA authorized. It must comply with Section 508, FISMA, VA security directives (including Zero Trust controls and FIPS 140-2), and the VA OIT Technical Reference Model (TRM). Data handling must adhere to VA privacy regulations (e.g., SSN reduction, ICN). The contractor's operations are required to be in the United States. The system should offer SSO, modular components, role-based permissions, traceability, customizable workflows, and reporting. Support includes online training and phone/email support during business hours with a 48-hour response time.
Additional Notes
This is strictly market research for planning purposes and does not constitute a solicitation. The government will not pay for response costs and will not individually notify respondents of results. Failure to provide all requested information may exclude firms from future acquisition decisions. Submissions are accepted via email to Julie.Lemire1@va.gov.