DH01--Point to Point Wireless Communication System Brand Name or Equal to Vocera in support of VA Portland Healthcare System, Portland, Oregon and Vancouver, Washington
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research through this Sources Sought Notice to identify qualified sources for a Point-to-Point Wireless Communication System, brand name or equal to Vocera, for the VA Portland Healthcare System in Portland, Oregon, and Vancouver, Washington. This is not a solicitation, but aims to determine the appropriate acquisition method for a potential firm-fixed-price contract. Responses are due March 25, 2026.
Scope of Work
The VA seeks a state-of-the-art hands-free wireless communication solution to improve veteran care, safety, satisfaction, and staff efficiency. The system should link various hospital systems, including VISTA/CPRS and Cerner, to streamline facility-wide communication and reduce alarm fatigue. Key requirements include:
- System Components: Software, perpetual license, hardware, installation, implementation, training, software maintenance, upgrades, and technical support.
- Functionality: 95% uptime, bidirectional communication with EHMRs, consolidation of communication devices, automated workflows, usage data tracking, and user/group management with Active Directory integration.
- Hardware: FIPS 140-2 certified devices, noise-resistant with voice recognition, hot-swappable batteries (minimum 3-hour talk time, 12-hour shift life), privacy options, durability, and lightweight design (max 3.5 oz for hands-free).
- Integration: Must integrate with existing and future third-party systems like Centrak, Code Blue paging, Bed Management, Spok/Engage nurse call, GetWell Network, Cisco phones, and email.
- On-site Support: Contractor must provide a full-time, on-site system administrator at the VA Portland VA Health Care System.
- Training: On-site training for various VA employee groups (e.g., technologists, physicians, nurses, administrative staff) and technical teams.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Intended Contract Type: Firm-Fixed Price
- Performance Period: One (1) 12-month base period plus four (4) 12-month option periods.
- Place of Performance: VA Portland Healthcare System (Portland, OR) and Vancouver, WA campuses, and contractor's location(s).
- NAICS Code: 334511 (1,350 employee size standard).
- Response Due: March 25, 2026, 1 PM Mountain Time.
- Published: March 11, 2026.
Submission Requirements
Interested contractors should email responses to Jennifer Robles at jennifer.robles1@va.gov. Submissions must include:
- Company name, address, SAM UEI, and business size.
- Point of contact name, phone number, and email address.
- Information on current GSA Federal Supply Schedule, NASA SEWP, or other Federal contracts.
- For Non-Manufacturer Rule determination, include the manufacturer's business size if offering a similar system.
Additional Notes
This is solely for market research; it does not obligate the Government to award a contract. No telephone inquiries will be accepted. All information received will be treated as proprietary.