DHS Office of Health Security Occupational/Employee Health Electronic Health Record & Medical Information System Virtual Industry Day

Quick Summary

The Department of Homeland Security (DHS) Office of Health Security (OHS) is hosting a Virtual Industry Day on May 26-27, 2026, to engage industry regarding Occupational/Employee Health Electronic Health Record (Occ Health EHR) and Medical Information Systems (MIS). The event aims to inform vendors of DHS requirements, understand current commercial capabilities, and gather feedback for future acquisition planning. This is a market research event, not a solicitation.

Purpose & Scope

OHS, the principal medical and public health authority for DHS, is assessing options for a commercial Occ Health EHR/MIS to serve approximately 200,000 DHS civilian personnel. The system must support direct care, medical surveillance, longitudinal case management, and operate securely across a multi-component, geographically dispersed workforce.

• Day 1 (May 26, 2026, 9:00-11:00 AM ET): Government Presentations (Plenary Meeting)

  • Overview of OHS mission, DHS Medical Information Exchange, draft Occ Health EHR/MIS vision, Statement of Objectives (SOO), and key requirement areas.
  • Structured Q&A with OHS and DHS stakeholders.
  • Open to all interested vendors upon registration.

• Day 2 (May 27, 2026, 9:30 AM - 3:30 PM ET): One-on-One Market Research Meetings/Demonstration Sessions

  • Limited number of 60-minute virtual sessions with selected vendors.
  • Live demonstrations of Occ Health EHR/MIS solutions, focusing on key requirement areas.
  • Participation is by invitation only; vendors must submit a request form.

Key Focus Areas for Solutions

OHS is particularly interested in commercial solutions addressing:

• Solution Architecture: Commercial, configurable, cloud-deployable platforms with integrated clinical, occupational data, and case management layers.
• Occupational Privacy, Data Governance, and Access Control: Separation of records, role-based access, and compliance with federal/state requirements (OSHA, HIPAA, ADA, GINA).
• Medical Surveillance, Longitudinal Review, and Readiness: Configurable surveillance panels, automated tracking, and medical readiness dashboards.
• Injury/Illness, Exposures, and Case Management: End-to-end workflows from incident capture to return-to-work, including OSHA/FECA reporting.
• Reporting, Analytics, and Decision Support: Real-time dashboards, self-service reporting, and data export capabilities.
• Interoperability and Integration: Standards-based interfaces (HL7 FHIR R4, HL7 v2.x, USCDI, APIs) with laboratories, HR systems, and device integration.
• Implementation, Configuration, and Operations: Experience deploying at scale, configuration-first approaches, and ongoing O&M support.

Contract & Timeline

• Type: Special Notice / Virtual Industry Day (for market research).
• Set-Aside: None specified.
• Registration Deadline (Day 1 & Day 2 One-on-One Requests): May 8, 2026, 5:00 PM ET.
• Industry Day Dates: May 26-27, 2026.
• Published: April 21, 2026.

Additional Notes

This notice is for planning purposes only and does not constitute a solicitation or commitment for an award. Costs incurred by participants will not be reimbursed. Vendors are encouraged to review the related Request for Information (RFI) posted on SAM.gov. The "PDF of One-on-One Market Research Meeting Request" document provides details for submitting a request for Day 2 participation.

Contact Information

• Primary: Evelyn Y. Dean (evelyn.dean@hq.dhs.gov)
• Secondary: Jennifer Sylvestre (jennifer.sylvestre@hq.dhs.gov)