DHS Office of Health Security Occupational/Employee Health Electronic Health Record & Medical Information System Virtual Industry Day
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Homeland Security (DHS) Office of Health Security (OHS) is hosting a Virtual Industry Day on May 26-27, 2026, to engage industry regarding Occupational/Employee Health Electronic Health Record (EHR) and Medical Information Systems (MIS). This event aims to inform vendors of DHS-wide requirements, understand current commercial capabilities, and gather feedback for future acquisition planning. Registration for Day 1 and requests for Day 2 one-on-one meetings are due May 8, 2026, at 5:00 PM ET.
Purpose & Goals
The OHS seeks to assess options for a commercial Occ Health EHR/MIS to serve as the authoritative occupational health record for approximately 200,000 DHS civilian personnel. The system must support direct care clinics, external provider reviews, combine clinical documentation with surveillance and case management, and operate securely across a multi-component, geographically dispersed workforce.
Event Format & Dates
- Day 1 (May 26, 2026, 9:00-11:00 AM ET): Government Presentations (Plenary Meeting)
- DHS-led briefings on OHS mission, the DHS Medical Information Exchange, draft Occ Health EHR/MIS vision, Statement of Objectives (SOO), and key requirement areas.
- Structured Q&A with OHS and DHS stakeholders.
- All interested vendors may attend, subject to registration and platform capacity.
- Day 2 (May 27, 2026, 9:30 AM - 3:30 PM ET): One-on-One Market Research Meetings (By Invitation Only)
- Limited 60-minute virtual sessions with selected vendors.
- Includes a live demonstration of the vendor's Occ Health EHR/MIS solution, focusing on key requirement areas, and discussion with DHS participants.
- Vendors interested in Day 2 must submit a request via the provided link.
Scope of Interest (Key Focus Areas)
DHS is particularly interested in commercial solutions addressing:
- Solution Architecture and Data Model: Commercial, configurable platform deployable in a DHS cloud environment, with integrated clinical, occupational data, and CRM-style case management layers.
- Occupational Privacy, Data Governance, and Access Control: Separation of occupational vs. general treatment records, role-based access controls, and compliance with federal requirements (OSHA, HIPAA, ADA, GINA, Privacy Act).
- Medical Surveillance, Longitudinal Review, and Readiness: Configurable surveillance panels, automatic enrollment/recalls, longitudinal review tools, and medical readiness dashboards.
- Injury/Illness, Exposures, and Case Management: End-to-end workflows from incident capture to return-to-work, OSHA/FECA reporting, and case management tools.
- Reporting, Analytics, and Decision Support: Real-time dashboards, self-service reporting, and ability to export data to enterprise analytics platforms.
- Interoperability and Integration: Standards-based interfaces (HL7 FHIR R4, APIs) to laboratories, immunization registries, HR/personnel systems, and device integration.
- Implementation, Configuration, and Operations: Experience deploying at scale, configuration-first approaches, and ongoing operations/maintenance support.
Intended Participants
- Industry: Vendors offering occupational/employee health EHR/MIS platforms, complementary capabilities (interoperability, analytics), and system integrators.
- Government: OHS leadership and technical staff, DHS OCIO, Component representatives, and acquisition personnel.
Key Deadlines
- Day 1 Registration Due: May 8, 2026, 5:00 PM ET
- Day 2 One-on-One Meeting Request Due: May 8, 2026, 5:00 PM ET
Important Note
This is a Special Notice for an Industry Day and not a solicitation. The Government does not intend to make an award based on this event and will not reimburse costs incurred for participation. Participation does not guarantee an unfair advantage.
Attachments
- PDF of One-on-One Market Research Meeting Request: This form is crucial for vendors interested in Day 2, requiring company information, solution overview, demonstration readiness, proposed demo focus areas, and details on records management and occupational privacy.