DI Water System - NuStream Filtration

Questions & Answers / Clarifications

This document provides vendor questions and government responses related to solicitation FA8571-26-Q-R002.

• Existing Hardware: The government will provide make, model, and manufacturer for existing pumps and control valves. Pictures of pumps are provided. The DI system logic controller will not connect to the Robins AFB network but will be standalone, with potential for future integration.
• Spatial Integration: The 10'x10' maintenance clearance applies to the equipment footprint, with some "wiggle room" for layout. OSHA, manufacturer, and maintenance-required access clearances are not included.
• Feedwater Quality: A recent water quality analysis for incoming water at Building B20128 is provided, including Fluoride, Conductivity, Chloride, pH, and TDS.
• Electrical Drops: Voltage, phase, and amperage of electrical drops will be dependent on equipment requirements. Drops will be run to logical locations based on equipment layout.
• Piping Tie-Ins: Feedwater pipe is 2" PVC, and the outlet pipe to the storage tank is 1.5" PVC, both with ball valves. Bypass and isolation valves are already installed.
• Work Hours: An estimated 10-15% of work may be outside the normal 8:00 am to 3:00 pm schedule, depending on the contractor's aggressiveness.
• Flow Rate: The peak required flow rate for simultaneous operation is 40 GPM.
• Safety Plan: Appendix C, required for the Safety Plan, was not included in the original package but is now attached.
• Financial Capability: There is no preferred format for the financial capability narrative; bidders should refer to FAR 9.104 and DFARS 232.072.

This document clarifies technical, site, and administrative details, potentially impacting pricing, scheduling, and proposal content. It also provides an essential attachment (Appendix C) for the Safety Plan.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a De-ionized (DI) water system for Robins AFB, GA. The acquisition is being conducted using Simplified Acquisition Procedures and will result in a Firm Fixed-Priced award. This announcement serves as the only notice, and quotes are being requested directly; a formal solicitation document will not be issued.

• Purchase of a DI water system, including shipping costs, installation, start-up, and operational training.

• The system must comply with the Purchase Description (PD) dated 23 Sep 2025.

• Items are to be Brand-Name for NuStream Filtration.

• Contract Type: Firm Fixed-Priced.

• Period of Performance: 02 February 2026 – 01 February 2027.

• FOB: Destination.

• Quotes must be received no later than 16 Feb 2026, 10:00 am EST via email to robert.robinson.53@us.af.mil.

• Fax quotes will not be accepted.

• Late quotes will be processed per FAR 52.212-1(f).

• Incomplete quotes will be determined non-responsive.

• All quotes must be valid for 30 days after the response due date.

• Award will be made to the responsible offeror whose offer conforming to the solicitation is the lowest price.

• Evaluation will include a pre-award survey to determine financial capability.

• This acquisition is being solicited as a Brand-Name set-aside for NuStream Filtration.

• NAICS Code: 333310 (Commercial and Service Industry Machinery Manufacturing) with a size standard of 1,000 employees.

• Offerors must provide documentation demonstrating adequate financial resources or the ability to obtain them.

• The solicitation document and incorporated provisions and clauses are effective as of Federal Acquisition Circular 2025-06 and DFARS DPN change notice 20251110.

• Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications.

• Applicable clauses and provisions are listed in Attachment 2.

• Key attachments include the PD dated 23 Sep 2025, Clauses and Provisions, and DD Form 1423 (CDRL).

Purchase Description

This document outlines the requirements for a complete two (2) De-ionized (DI) water system to be provided to the 402d Commodities Maintenance Group (CMXG) at Robins Air Force Base, Georgia. The system must produce a minimum of 25 gallons per minute (gpm) and be capable of simultaneous operation if demand increases. It needs to integrate with existing distribution pumps and control valves and fit within a 10'x10' space.

• Two (2) De-ionized (DI) water systems, each with duplicate Reverse Osmosis (RO) skids and Electrolyzed De-ionization units.

• Production of at least 25 gpm.

• Ability to run skids simultaneously.

• Integration with existing distribution pumps and control valves.

• De-scaling and chlorination injectors.

• Piping tie-ins to existing water supply and distribution.

• Start-up training and verification for CMXG personnel.

• Installation of equipment, including connections to feedwater and storage tank, and electrical connections.

• Technical support for membrane replacement.

• Warranty services as outlined in Seller's Documentation.

• Period of Performance: Delivery within 6 months of award.

• Place of Performance: Building B20128 at Robins Air Force Base, GA.

• Work Hours: Typically 8:00 am to 3:00 pm EST, Monday-Friday, with potential for adjusted hours with 48-hour notice.

• Options: None.

• Government Furnished Equipment/Services: None.

• Not explicitly detailed in this document, as it appears to be a Purchase Description rather than a full solicitation.

• Not specified in this document.

• The document lists specific included items: Reverse Osmosis units, Electro-Deionization Units, Step Down Transformer, Anti-Scaling Assembly, Chlorine Destruct Assembly, and a Dual Alternating Lead/Lag Controller.

• Government Representatives are identified for contact, but they cannot make contractual commitments.

• Security requirements include compliance with various Air Force and DoD regulations (OPSEC, COMSEC, NISPOM, etc.) and visitor procedures.

• Contractors must comply with Environmental Management Systems (EMS) Awareness Training and ISO 50001 Energy Management System requirements.

• A Contractor's Safety Program is required within 10 calendar days of award.

• Mishap notification procedures are detailed.

• Affirmative Procurement Program requirements for EPA-designated and USDA-designated products apply.

• Invoices and payment requests must be submitted via PIEE/WAWF.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for specific data items, including their identification, format, frequency of submission, and distribution.

• Data Item No. (A003): ISO 50001 - EnMS Status Report
• Subtitle: EnMS Training
• Contract Reference: PD Para 4.11
• Authority: DI-SAFT-82080/T NOT 1
• Frequency: ASREQ (As Required)
• Submission: Notification of training completion must be sent to specific Energy Assurance Office contacts and the CSMO POC. Failure to provide EnMS Training documentation prior to beginning work may result in contract termination.
• Government Representatives: Primary (Thomas Decker), Alternate (Kyle Hathaway), WAWF (Kelsey Jackson) are listed with contact information.

This CDRL details a specific deliverable required from the contractor: an "ISO 50001 - EnMS Status Report" related to EnMS Training. Bidders should note the critical requirement for submitting training completion notifications to designated government personnel and the potential consequence of non-compliance (contract termination). The contact information for government representatives is also provided.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for an "EMS Status Report".

• Data Item No.: A002
• Title: EMS Status Report
• Subtitle: Environmental Management System - EMS
• Frequency: ASREQ (As Required)
• First Submission: ASREQ
• Subsequent Submission: SEE BLK 16
• Remarks (Block 11 & 13): Mandates initial Air Force-provided EMS Awareness Training for all contractor personnel working on Robins AFB. Sub-contractors, vendors, and employees must complete this training before starting work. Documentation of completion must be sent to the Contracting Officer (CO) and Contract Surveillance Management Office (CSMO) POCs. Failure to provide documentation may result in contract termination. The contractor can request the EMS Awareness Training PowerPoint Presentation from Environmental Management via email to jessica.parker.15@us.af.mil. The contractor is responsible for ensuring all employees view the training.
• Government Representative Primary: Thomas Decker
• Government Representative Alternate: Kyle Hathaway
• WAWF: Kelsey Jackson

This CDRL highlights a critical training requirement for personnel involved in the "DI WATER SYSTEM" contract (B20128). Bidders must be aware of the mandatory EMS Awareness Training for all personnel working on Robins AFB, including sub-contractors and vendors. Failure to comply with this training documentation requirement can lead to contract termination. The document also provides contact information for government representatives and WAWF.

Form / Attachment / Pricing Sheet

This document, DD Form 1423-1, is a Contract Data Requirements List (CDRL) that specifies data items required from a contractor. It outlines the specific data items, their titles, and associated requirements for delivery.

• Data Item No. (A005): ACCIDENT/INCIDENT REPORT
• Authority: DI-SAFT-81563 NOT 2, PD Para 4.13
• Frequency: ASREQ (As Required)
• Submission: As required, with initial notification within four (4) hours of an incident, and a follow-up within three calendar days. Additional information to be provided within 20 calendar days.
• Reporting Requirements: The contractor must notify the Robins AFB Safety Office telephonically of all mishaps or incidents involving damage to DoD property or employee injuries. A follow-up notification must be sent electronically to the Government Representative, PCO, and CSMO Representative. The notification must include specific details such as reporting person, date/time/location, narrative, cause, estimated cost, impound authority, involved equipment/personnel, and corrective actions.
• Contact Information: Provides contact details for the Requiring Office (WR-ALC/SE), Government Representative Primary, Government Representative Alternate, and WAWF contact.

This CDRL details the specific reporting requirements for accident and incident reports that the contractor must adhere to. Bidders should review these requirements to understand their obligations regarding incident reporting, including notification timelines, required information, and points of contact, which will impact contract performance and compliance.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the Contractor's Safety Plan (Data Item No. A004) as a deliverable for Contract Line Item Number 0002, related to the B20128 - DI Water System. It outlines the requirements for submitting this safety plan.

• Data Item Title: Contractor's Safety Plan
• Submission Frequency: One-time
• Draft Submission: Within 10 working days after contract award to 402mxw.se.wf@us.af.mil. The government has 5 working days for review; if no changes are noted or no response is received, the draft is considered final.
• Final Submission: Within 10 working days after government acceptance of the draft.
• Required Appendix: Appendix C, supplied by the government, must be submitted with annotations for any parts deemed not applicable to the work.
• Contact Information: Primary and alternate government representatives are listed, along with WAWF contact details.

This CDRL mandates the submission of a Contractor's Safety Plan. Bidders must understand the submission timelines, the review process for the draft plan, the requirement to use and annotate Appendix C, and the designated points of contact for submission and approval. This document is crucial for understanding the specific deliverable requirements related to safety compliance for the DI Water System opportunity.

Forms / Attachments / Pricing Sheets

This document lists "Clauses Incorporated by Reference" and "Clauses in Full Text" that are applicable to the solicitation. It serves to inform potential bidders of the contractual terms and conditions that will govern any resulting contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their clause number, alternate/development number, year/month, and section. These clauses are incorporated into the contract as if they were fully stated.
• Clauses in Full Text: Provides the complete text for specific clauses that are deemed critical or require detailed explanation. Currently, only FAR 252.204-7017, "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation," is presented in full text.

Bidders must carefully review all listed clauses to understand their contractual obligations, requirements, and potential impacts on their proposals and contract performance. This includes, but is not limited to, provisions related to:

• Government rights and access to records
• Prohibitions on certain procurements (e.g., defense telecommunications equipment, Xinjiang region)
• Representations and certifications (e.g., small business, veteran-owned, HUBZone)
• Payment and invoicing procedures (e.g., WAWF)
• Buy American and Trade Agreements
• Compliance with labor laws and reporting requirements

Understanding and complying with these clauses is essential for preparing a compliant offer and for successful contract execution.