Diagnostic Reference Laboratory Testing

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide diagnostic reference laboratory testing services for the Phoenix Indian Medical Center (PIMC) to aid in the development of patient-specific medical management plans, reduce the risk of cancer or infectious diseases, and improve patient outcomes.

• Provide non-emergent cancer or infectious diseases testing as ordered by PIMC.

• Utilize state-of-the-art diagnostic laboratory facilities for comprehensive services.

• Furnish all necessary personnel, facilities, and equipment.

• Perform all services off-site at the contractor's facility.

• Conduct diagnostic testing for screening and detection of cancer or infectious diseases.

• Provide critical information to clinical providers and patients.

• Offer cellular analysis, protein identification (Immunohistochemistry), DNA/RNA analysis (PCR, in-situ hybridization), and Flow Cytometry.

• Provide a list/catalog of tests, procedures, and costs, including specimen requirements and handling instructions.

• Maintain a turnaround time schedule, meeting 90% of targets.

• Communicate "Critical Value" or significant abnormal test results immediately.

• Provide urgent reports within one day of specimen receipt for life-threatening conditions.

• Return test results within 7-10 working days for 90% of cases.

• Maintain a permanent register of patient data and results, with a retrieval system available within one day.

• Disclose test results via mail, telephone, fax, or secured internet access within 2-4 hours.

• Supply specimen containers, collection materials, and transport materials within 72 hours of request.

• Ensure specimens are in transport for no more than 12 hours.

• Maintain optimal specimen conditions during transport.

• Complete and report testing within 7-10 working days upon receipt of specimens (90% of the time).

• Routine Tests: 85% completed within 3 working days, rest up to 7 days.

• Cytology Tests: 95% completed within 5 working days.

• Histopathology tests: 95% completed within 14 days.

• Less than 3 unfavorable incidences per quarter for all PAIHS sites related to specimen transport and integrity.

• Base plus four (4) one-year option years, commencing from the date of award.

• Services are performed off-site at the contractor's facility.

• Contractor must be CLIA Licensed and Laboratory Accreditation Certified.

• Specific instructions for specimen collection, labeling, and shipping (FedEx/UPS).

• All-inclusive unit price covering travel, lodging, per diem, fringe benefits, taxes, etc.

• Invoices must comply with the prompt payment act and be submitted electronically.

• Designated Contracting Officer Representative (COR) will monitor performance.

• Government reserves the right to accept or reject services based on quality.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for diagnostic reference laboratory testing services on an "As Needed Basis" for the Phoenix Indian Medical Center in Phoenix, AZ. The contract will be for a period of five years.

• Diagnostic reference laboratory testing services.

• Services are to be provided on an "As Needed Basis."

• Contract Type: Anticipates awarding a single or multiple Blanket Purchase Agreement (BPA) Firm Fixed-Priced Contract.

• Period of Performance: Initial period is June 1, 2026, through May 31, 2027, with four (4) 12-month option periods.

  • Option Year 1: June 1, 2027 - May 31, 2028
  • Option Year 2: June 1, 2028 - May 31, 2029
  • Option Year 3: June 1, 2029 - May 31, 2030
  • Option Year 4: June 1, 2030 - May 31, 2031

• All-inclusive pricing is defined as all costs/expenses to be included, such as travel, labor, supplies, materials, Federal/Local/State tax, and overhead.

• Proposals are to be submitted electronically in PDF format.

• Proposals must be submitted by email to the Contract Specialist (dale.clark@ihs.gov) by May 5, 2026, at 1:00 PM MST.

• The Technical Proposal shall not exceed 10 pages and must address: Technical Approach, Staffing Plan, Quality Control, and Safety and Infection Control Compliance.

• Offerors must provide a minimum of two (2) and a maximum of five (5) recent and relevant past performance references.

• Price Proposals must complete the CLIN pricing schedule, including all labor, materials, equipment, overhead, profit, and disposal costs.

• Evaluation Factors: Technical Capability and Past Performance (combined) are significantly more important than Price. Price will become more important as technical proposals become more equal.

• Offers must be firm for at least 90 days from the date of receipt.

• This is a Total Small Business Set-Aside.

• NAICS Code: 541380 Testing Laboratories and Services.

• Contract Specialist: Dale C Clark (dale.clark@ihs.gov)

• Contracting Officer (CO): TBD

• Contracting Officer's Representative (COR): TBD

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price list for diagnostic reference laboratory services, specifically for the NEO-GENOMICS sheet. It details the unit costs and annual costs for various laboratory tests across a base year and four option years.

• CPT CODE: Standard medical procedure codes.
• DESCRIPTION: Detailed description of each laboratory test or service.
• U/M: Unit of Measure.
• A/U: Amount per Unit.
• UNIT COST: The cost per unit for each service.
• ANNUAL COST: The total cost for each service per year, calculated based on A/U and UNIT COST.

The price list covers several categories of tests, including:

• 10 Color Flow Cytometry (General and Special Pricing)
• Cytogenetics
• FISH Manual and Auto (various probe types and procedures)
• Bladder Cancer FISH
• Anatomic Pathology (including Blood Smear, Bone Marrow, Surgical Pathology, Special Stains, CytoChemistry, Consults, IHC, PDL1, FOLR1, Claudin 18, c-MET, etc.)
• Molecular Pathology Testing (covering a wide range of mutation analyses, gene rearrangements, translocation analyses, and comprehensive panels for various cancers like AML, ALL, CML, CLL, Breast, Lung, etc.)
• NeoTYPE profiles for various cancer types and diagnostic purposes.
• MicroDissection services.
• Specimen Hold Options for Cytogenetics, FISH, and Molecular Testing.

All listed unit costs and annual costs are currently set to 0.0 for the base year and all option years.

This pricing sheet is crucial for bidders to understand the cost structure for diagnostic reference laboratory services. While current prices are listed as 0.0, it provides a framework for potential pricing strategies and demonstrates the range of services that may be procured. Bidders should review these service categories and their associated CPT codes to ensure their capabilities align with the potential needs of the opportunity.