Diagnostic Ultrasound System Upgrades, Installation, and Training - KHC/IHHC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Navajo Area Indian Health Service (IHS), specifically the Kayenta Health Center (KHC), is conducting market research through a Sources Sought Notice to identify qualified vendors for the procurement and integration of two new diagnostic ultrasound systems. These systems are intended to support clinical imaging at two separate service units: KHC in Kayenta, AZ, and Inscription House Health Center (IHHC) in Shonto, AZ. This initiative aims to upgrade existing capabilities, improve patient outcomes, and align with current technological standards. Responses are due by June 25, 2026, at 11:00 AM MST. This is for market research purposes only and is not a solicitation.
Scope of Work
The requirement encompasses the acquisition and upgrade of two GE LOGIQ E10s digital ultrasound machines. The scope includes:
- Equipment Provision: Furnishing and delivering two GE LOGIQ E10s systems, complete with carts, monitors, software licenses, and necessary probes/transducers suitable for various clinical needs (abdominal, OB/GYN, vascular, small parts, cardiac).
- Installation & Integration: Physical delivery, setup, operational testing, electrical safety checks, calibration, and seamless integration with existing facility networks (PACS/RIS/EHR) and DICOM networking. Compliance with IHS OIT security requirements is mandatory.
- Data Security: Systems must support secure transmission of PII/PHI, utilize encryption, and meet HHS, IHS, and HIPAA requirements.
- Training: Provision of a minimum of two days of on-site user training for clinical staff and technical orientation for Biomedical and IT personnel, along with user manuals and technical documentation.
- Warranty & Support: A minimum two-year comprehensive warranty, at least two preventive maintenance visits, a 48-hour service response time, and availability of spare parts for 5-7 years.
- Special Requirements: Products must conform to Revised Section 508 and WCAG 2.1 Level AA standards, requiring a Section 508 Product Assessment Template (VPAT). Minimum four transducers are required, and specific technical specifications for imaging modes, monitor, probe ports, storage, and DICOM capability are outlined.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- NAICS Code: 6525 - Imaging Equipment and Supplies: Medical, Dental and Veterinary
- Small Business Size Standard: 1,200 employees
- Set-Aside: Not yet determined. Market research will inform the acquisition strategy, including competition and set-asides, with a specific focus on identifying Indian-owned economic enterprises. The IHS IEE Representation Form is provided for those claiming Indian ownership.
- Response Due: June 25, 2026, 11:00 AM MST
- Published Date: June 18, 2026
Submission Requirements
Interested parties should submit a response via email to Brandon.Martinez@ihs.gov with the subject line "SSN – IHS1528742 Multi-Site Diagnostic Ultrasound System Procurement and Integration". Submissions must include:
- Company Profile: UEI, Name and Address, Primary POC, business size and type, socio-economic status (e.g., 8(a), WOSB, SDVOSB, HUBZone), identification of Native American ownership (if applicable), and SAM.gov representations and certifications.
- Capability Statement: A brief statement detailing the company's capability related to the requirement, including current/past performance and established contracts (e.g., GSA, VA Schedule).
- IHS IEE Representation Form: Required if claiming Indian-owned Small Business Economic Enterprise (ISBEE) or Indian-owned Economic Enterprise (IEE) status.
Additional Notes
This notice is solely for market research. The government assumes no financial responsibility for costs incurred in responding. Telephone inquiries will not be accepted, and no feedback or evaluations will be provided. Offerors must be registered in SAM.gov at the time of any future offer or quotation.