Digital Capture Device
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Dayton VA Medical Center (VAMC), intends to award a sole source procurement to Pentax of America, Inc. for a Digital Capture Module (Pentax Model 9380) and associated accessories and services. This equipment is for the ENT Department. While the government plans to negotiate directly with Pentax, other interested sources may identify their capability to respond, particularly for future procurements. Responses are due March 25, 2026.
Scope of Work
The requirement includes one new Digital Capture Module, Pentax Model 9380, customizable with hardware and software for recording HD Stroboscopy, Endoscopy, Fiberoptic Endoscopic Evaluation of Swallowing (FEES), and Videofluoroscopy Examinations. Accessories and Services:
- Speakers for 9380 (Model 9390)
- 24" LED Monitor (Model NEC24LED)
- NAS 6TB add-on storage (Model NAS9380)
- NAS9380 Data Migration Service (Model 1057)
- Cable Kit upgrade for 9380 (Model 9380U)
- Basic Configuration, Training, & Support (Model 1115)
Contract & Timeline
- Type: Firm-Fixed-Price (contemplated)
- Set-Aside: Unrestricted (though intended sole source)
- Delivery: FOB Destination, 4-6 Weeks ARO
- Response Due: March 25, 2026, 4:30 PM EDT
- Published: March 20, 2026
Submission & Evaluation
The Government intends to award without discussions to Pentax of America, Inc. under Revolutionary FAR Overhaul (RFO) Part 12.201-1. However, interested sources may submit evidence of their clear and convincing capability to meet the requirement, demonstrating that competition would be advantageous for future procurements. Responses to this synopsis are not required for the current procurement but are encouraged for market research purposes.
Additional Notes
This procurement is justified under RFO Part 12.102(a), allowing the Government discretion not to compete. The solicitation incorporates standard FAR clauses by reference. Offerors must complete representations and certifications via SAM. Inquiries: Ben Reza (benjamin.reza@va.gov) and Grover D. Easterling, Jr. (grover.easterling@va.gov).