Digital Slide Scanner System

Form / Attachment / Pricing Sheet

This document is a Technical Capability Response Matrix template for Solicitation ID 75F40126Q131912, Amendment 01, concerning a Digital Slide Scanner. Offerors must complete this matrix and submit it by the solicitation's closing date to be considered eligible for award. Failure to complete every requirement may render a quote ineligible.

• Offeror Information: Requires company name, UEID, respondent name and email, and product manufacturing location.

• Technical Product and Services Solution Response: This is the core of the matrix, divided into eight types of requirements:

  • Type 1: Scanning: Details specific magnification levels (1.25X to 40X), resolutions (minimum 4 MP), pixel sizes (e.g., 6.5 um, 5.5 um), and scan speeds for fluorescent and brightfield channels. Specific instructions are provided for detailing magnification resolution, pixel size, and scan speed.
  • Type 2: Image Management: Requires conversion to TIFF format.
  • Type 3: Software: Includes image analysis software capabilities for quantifying cell numbers/areas with various stains, opening .svs images, and providing a minimum of two concurrent licenses. Must analyze both brightfield and fluorescence.
  • Type 4: Hardware and Accessories: Requires a slide autoloader capacity of at least 50 slides and a dedicated workstation.
  • Type 5: Connectivity: Mandates network server connection for data storage/software usage, multi-factor authentication (MFA), and data encryption, compliant with Executive Order 14028.
  • Type 6: Facility and Power: Specifies a footprint less than 9'x9' and acceptance of a 110/115V 20 AMP circuit.
  • Type 7: Warranty: Requires a minimum one-year OEM warranty commencing on the date of acceptance.
  • Type 8: Delivery, Installation, and Training: Includes delivery, installation, testing, and training. Specifics are detailed in sections A.1 through A.8, covering turn-key solutions, manuals, training duration (3 days), and warranty service commencement upon FDA acceptance.

• Post-Warranty Service Requirements (Type B): Outlines requirements for an annual on-site service agreement, including preventative maintenance, corrective maintenance, technical support, certified technicians, software/firmware updates, and detailed service reporting.

• Respond to every requirement in Section 3, indicating "Meets," "Partially Meets," or "Does Not Meet."

• Provide detailed explanations in the "Instruction / Explanation" column as specified for each requirement, especially when exceeding or partially meeting a requirement.

• Do not enter information in the "For Government Use Only" column.

• Submit the completed matrix in both Microsoft Word and Adobe PDF formats.

• The Offeror's Technical Capability Response Matrix must precisely mirror the submitted quote.

Amendment / Modification

This document is Amendment 01 to Solicitation 75F40126Q131912. It serves as a combined synopsis/solicitation for commercial products or services, specifically a Request for Quote (RFQ) for a New Digital Slide Scanner, Warranty, and Service Agreement. This amendment supersedes the original solicitation, and no information from the original solicitation posted on March 2, 2026, will be evaluated.

• The entire solicitation has been updated by this amendment. Offers must provide an updated quote reflecting these changes.

• Offerors must submit an updated quote. Previous submissions will not be considered.

• Questions are due by April 27, 2026.

• Offers are due by May 4, 2026.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a new Digital Slide Scanner, warranty, and service agreement to replace aging equipment no longer supported by the manufacturer. The acquisition is for the Food and Drug Administration (FDA) National Center for Toxicological Research (NCTR) to support pathology studies and scientific research.

• Digital Slide Scanner: Must be capable of scanning at 20X and 40X magnifications, accommodate 1X3 and 2X3 slides, provide specific image resolution, have brightfield and fluorescent capabilities, scan slide label bar codes, focus on single cells to whole tissue, and have z-stack capability. It must also include image analysis software for quantifying stained cell numbers and area, and be able to open .svs images. A slide autoloader with at least fifty slide capacity and a dedicated workstation are required. The device must fit within a 9'x9' footprint and connect to a network server.

• Warranty: Minimum one (1) year original equipment manufacturer (OEM) warranty commencing on the date of acceptance.

• Delivery & Installation: Includes delivery, installation, and testing at the NCTR facility in Jefferson, AR.

• Training: Training for FDA personnel on the Digital Slide Scanner.

• Post-Warranty Service: Optional annual on-site service agreements including preventative maintenance, corrective maintenance/repairs, technical support, and software/firmware updates.

• Contract Type: Commercial Item-Firm Fixed Price.

• Period of Performance:

  • Delivery: Within 90 calendar days after award.
  • Base Period (including 1 year warranty): 9/1/2026 – 8/31/2027.
  • Option Years 1-4: 9/1/2027 – 8/31/2031.

• Estimated Value: Not explicitly stated, but includes a schedule of items with unit prices and extended prices for the scanner and four years of post-warranty service.

• Submission Deadline: February 2, 2026, by 1:00 PM Central Time.

• Submission Method: Email to david.kramer@fda.hhs.gov.

• Evaluation Criteria: Offers will be evaluated based on Technical Capability and Price. Technical Capability is considered more important than price.

• Quote Validity: Minimum through September 30, 2026.

• Set-Aside: This acquisition is not set-aside for small business concerns.

• NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing, with a Small Business Size Standard of 1000 employees.

• Other Requirements: Offerors must submit an Accessibility Conformance Report (ACR) for Section 508 compliance. Proposals must not contain macros. Buy American Act and Executive Order 14005 requirements apply.

• Funds are not presently available; no award will be made until adequate funds are available.

• The government reserves the right to cancel the solicitation.

• The solicitation incorporates provisions and clauses by reference. Full text may be accessed electronically.