Dinner Event Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Libreville is soliciting proposals for Dinner Event Services for approximately 125 guests attending a U.S. Department of Justice (DOJ) workshop in Libreville, Gabon. The event is scheduled for Thursday, May 21, 2026. This will be a Firm Fixed-Price contract, with award based on the Lowest Price, Technically Acceptable offer. Quotations are due by May 8, 2026.
Scope of Work
The contractor shall provide comprehensive dinner event services, including:
- A private or semi-private dining space for approximately 125 seated participants.
- Buffet-style dinner with a varied menu (meat, fish, vegetarian options, side dishes, desserts).
- Non-alcoholic beverages only (bottled water, soft drinks, coffee/tea).
- Professional waitstaff, buffet attendants, and an event supervisor.
- Venue requirements: near an international-standard hotel, secure, controlled-access, indoor, climate-controlled, high standards of cleanliness and service, and experience hosting large-scale events.
- Dining setup: seating for 125, round banquet tables (8-10 per table preferred), standard dining setup, and buffet service stations allowing easy movement.
- Equipment: adequate lighting and sound, optional basic sound system, and reliable electrical access.
Contract Details & Timeline
- Opportunity Type: Solicitation
- Contract Type: Firm Fixed-Price
- Period of Performance: May 21, 2026 (event date), with services potentially provided between May 18–22, 2026.
- Place of Performance: Libreville, Gabon
- Response Due: May 8, 2026, 9:00 AM UTC
- Published Date: April 21, 2026
- Offer Validity: 30 days
- Payment Terms: Net 30 days after receipt of invoice and acceptance of services.
- Set-Aside: None specified.
- SAM Registration: Required prior to contract award (FAR provision 52.204-7).
- Electronic Submission: Allowed; email offers should not exceed 35KB.
Evaluation & Award
Award will be made to the responsible company submitting an acceptable offer at the Lowest Price, Technically Acceptable. The Government intends to award based on initial quotations without discussions, though discussions may be held if necessary.
Special Requirements
- Quotations must be itemized (venue rental, catering, staffing, additional fees) and calculated for 125 participants, with clear indications of pricing adjustments for decreased or increased attendance.
- The venue must allow controlled access for invited participants only and be compatible with Embassy security measures.
- The contractor must coordinate closely with Embassy staff and allow flexibility for headcount and schedule adjustments.
- This opportunity is subject to FAR provision 52.229-12 Tax on Certain Foreign Procurements (FEB 2021).
Contact Information
- Primary: Nathaniel Rudy (RudyNR@state.gov, 00241011457241)
- Secondary: Ndoutoume Amvame Wilfrid (NdoutoumeWA@state.gov, 241011457269)