Disinterment Support Service NMCP -- G001

Solicitation / RFP / RFQ

This solicitation is for Disinterment Support Services at the National Memorial Cemetery of the Pacific (NMCP) in Honolulu, Hawaii. The U.S. Department of Veterans Affairs, National Cemetery Administration, is procuring these services to support the Defense POW/MIA Accounting Agency (DPAA) mission of exhuming unknown remains from World War II and Korean War personnel. The government intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Provide personnel, equipment, tools, and supervision for disinterment support services.

• Services include gravesite preparation, casket extraction and handling, backfilling, and sodding.

• Contractor personnel must adhere to strict standards of dress and conduct, maintaining reverence and respect.

• Specific tasks include grave preparation (3 grave covers, sod removal, marker placement), equipment setup, site safety, casket extraction, and site restoration.

• Monday duties include casket removal preparation and backfilling/sodding.

• Contractor must provide a minimum of one supervisor and five support personnel per event.

• Key personnel (on-site supervisor) require specific experience.

• All equipment must comply with OSHA standards and be approved prior to use.

• Contractor is responsible for providing and removing all necessary equipment and supplies daily.

• Contract Type: Single Firm-Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: Base year (03/01/2026 - 02/28/2027) plus four option years (03/01/2027 - 02/28/2031).

• Guaranteed Minimum Amount: $9,100.00

• Maximum Aggregate Value: $1,000,000.00

• Solicitation Number: 36C78626Q50050

• Offer Due Date/Local Time: 02/13/2026, 13:00 PT

• Submission Method: Via email to roberto.escobedo@va.gov with subject line: 36C78626Q50050_Company Name.

• Evaluation Factors: Price and Past Performance.

• Offers will be evaluated for fair and price reasonableness and recent, relevant, and successful past performance.

• Award will be made to the responsible offeror whose quote is most advantageous to the Government.

• This acquisition is a 100% Service-Disabled Veterans Small Business (SDVOSB) set-aside.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request.

• Offerors must submit a complete package in two separate documents: Part I - Price and Part II - Past Performance.

• Past performance references must be from the last three (3) years and include specific details.

• No marketing materials or general corporate capability statements should be submitted.

Solicitation / RFP / RFQ

This document is an addendum to FAR 52.212-1, providing instructions for offerors responding to a competitive solicitation for commercial products and services. The acquisition is a 100% Service-Disabled Veterans Small Business (SDVOSB) set-aside. The government intends to award a single Firm-Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract.

Offerors must submit quotes in two separate documents: Part-I (Price) and Part-II (Past Performance). Specific requirements include completing SF 1449 with pricing, acknowledging amendments, and providing detailed past performance information.

• Contract Type: Firm-Fixed Price IDIQ

• Period of Acceptance of Offers: 60 calendar days from the closing date.

• Submission Deadline: 13 February 2026 @ 1:00 PM PST via email to roberto.escobedo@va.gov.

• Subject Line: 36C78626Q50050_Company Name

• Evaluation Factors: Award will be made to the responsible offeror whose quote is most advantageous, considering fair and reasonable pricing and recent, relevant, and quality past performance.

• Evaluation Process: Comparative analysis of price and past performance. The government may award without interchanges but reserves the right to conduct them.

• Initial Compliance Review: Quotes must be submitted on time and include all required documentation. Incomplete or noncompliant quotes may be disqualified.

• This acquisition is a 100% Service-Disabled Veterans Small Business (SDVOSB) set-aside.

• Questions Deadline: No later than 28 January 2026, 1:00 PM PST to roberto.escobedo@va.gov.

• Past Performance: Offerors must provide 3-5 references for similar scope contracts within the last three years. Detailed information is required for each reference, including scope, size, complexity, and POC information. The attached Past Performance Questionnaire is recommended.

• SF 1449 Completion: Ensure all required blocks (12, 17a, 30a, 30b, 30c) are completed. Deviations must be affirmatively stated.

Other / Unclassified

This document outlines specific requirements for contractor personnel regarding the handling of headstones, markers, and remains within national cemeteries. It emphasizes the need for utmost care, reverence, and dignity in all actions performed at these sites.

Contractors must adhere to strict guidelines to prevent damage to headstones, markers, and any exposed remains. Key requirements include:

• Respectful Conduct: All actions must be performed with special care and reverence, acknowledging the cemetery as a final resting place.
• Prohibited Actions: Contractor personnel cannot walk, stand, lean, sit, jump on, or drive over headstones or markers. Tools, equipment, or other items must not be placed on them.
• Damage Prevention: Care must be taken to avoid scratching or damaging markers. Contractors are responsible for replacing damaged headstones/markers and restoring damaged turf.
• Remains Exposure: If any remains or containers for remains are exposed or damaged, the contractor must immediately contact the COR, Director/Assistant Director, or Contracting Officer (CO).
• Guidance Seeking: Any doubts regarding proper procedures must be addressed with the COR, Director/Assistant Director, or CO.
• Employee Compliance: Contractors must discuss these guidelines with all employees and subcontractors, obtain signed statements of compliance from each, and submit these to the COR before commencing work.

Wage Determination

This document is a Wage Determination (No. 2015-5689, Revision No. 27, dated 12/03/2025) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations in American Samoa Statewide, Hawaii County of Honolulu, and Johnston Island Statewide.

• Applicability: This wage determination applies to contracts subject to the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupations with corresponding minimum hourly wage rates. These include categories such as Administrative Support and Clerical Occupations, Automotive Service Occupations, Health Occupations, Information Technology Occupations, and many others.
• Fringe Benefits: Fringe benefits are required and follow the occupational listings. Specific health and welfare benefits are detailed for Hawaii, including rates for the Hawaii prepaid Health Care Act and alternative rates.
• Executive Orders: The document references Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Establishing a Minimum Wage for Federal Contractors), outlining requirements for paid sick leave and minimum wage rates for covered contracts.
• Conformance Process: It outlines the process for requesting authorization of additional classifications and wage rates if an occupation is not listed in the determination.
• Uniforms: Requirements for uniform provision and maintenance reimbursement are detailed.

This document is critical for any bidder on a Service Contract Act-covered contract in the specified geographic areas. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract, directly impacting labor costs and proposal pricing.

Form / Attachment / Pricing Sheet

This document is a Past Performance Reference form for Solicitation 36C78626Q50050, "Disinterment Support Services at National Memorial Cemetery of the Pacific." It is used by offerors to identify organizations that can provide a reference for their past work. The government will use the responses to evaluate the offeror's past performance.

Contractor to complete sections 1-4:

• Firm Information: Name, Address, Phone, Email, Point of Contact, UEI/Cage Code.
• Work Performed: Role (Prime/Sub), Percentage of work, Prime contractor details if applicable.
• Contract Details: Contract Number, Type (FFP, Cost Reimbursement), Title, Location, Award Date, Completion Date, Actual Completion Date, Price details (Original, Final, explanations for differences).
• Project Description: Relevance to the current submission, including similar equipment, requirements, and conditions. Complexity rating (High/Medium/Routine).

Client to complete sections 5-8:

• Client Information: Name, Title, Phone, Email.
• Client's Role: Description of the client's involvement in the project.
• Performance Ratings: Quality of Work, Timeliness, Responsiveness, Safety/Environmental Compliance, Customer Satisfaction (rated Excellent/Satisfactory/Marginal/Unsatisfactory) with comments/examples.
• Additional Comments: Any further observations on the offeror's ability to perform similar work.

Rating Definitions: Provides detailed criteria for Exceptional, Satisfactory, Marginal, and Unsatisfactory ratings.

This form is crucial for offerors to provide to their clients as a reference. Bidders must ensure they accurately complete sections 1-4 and provide clear instructions to their clients for completing sections 5-8. The client's feedback on past performance directly impacts the evaluation of the offeror's proposal for this opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide on-site disinterment support services for the Defense POW/MIA Accounting Agency (DPAA) mission at the National Memorial Cemetery of the Pacific (NMCP) in Honolulu, Hawaii. This mission involves the exhumation of remains believed to be U.S. military personnel from World War II and Korea.

The contractor shall provide personnel, equipment, tools, and supervision for a two-day disinterment event, typically held on a Sunday and Monday. Each event will involve up to 8 gravesites. Services include:

• Sunday (Preparation Day): Gravesite preparation, including sod removal and setting aside, placement of turf protection mats, installation of shoring systems as directed, and careful exposure of caskets. The contractor will also trench for cables and prepare the site for the following day's removal.
• Monday (Disinterment Day): Assisting with casket extraction and handling, guiding the casket into a tray, and removing lifting cables. Following extraction, the contractor will support backfilling and sodding of gravesites.

Base year with four (4) option periods. Each year is estimated to consist of up to 20 disinterment events.

• Personnel: Minimum of one (1) supervisor with at least 4 years of relevant experience and five (5) disinterment support personnel per event. Key personnel require prior approval for replacement.
• Equipment: Contractor provides necessary hand tools, PPE, uniforms, and specialized equipment like mechanical tampers. The government provides heavy equipment (backhoe, tractors) and associated personnel for operation.
• Conduct: Strict adherence to standards of dress (uniforms required, no t-shirts or jeans) and behavior (reverent, respectful) is mandatory. No eating/drinking (except water) in the cemetery, and no use of tobacco or illegal drugs on premises.
• Site Restoration: Contractor is responsible for backfilling gravesites with government-provided material, compacting it, and applying topsoil and sod. They also warrant backfilling for one year and must repair sunken graves within 30 days of notification.
• Safety: Contractor must adhere to NCA grave site safety standards, ensure safety barriers are in place, and never leave an open gravesite unattended. All contractor equipment must meet OSHA standards.
• Logistics: The contractor is responsible for transporting all their own equipment and supplies daily, as no storage will be provided on-site.

Form / Attachment / Pricing Sheet

This document specifies the minimum and maximum aggregate values for the contract.

• Guaranteed minimum amount for the life of the contract: $9,100.00
• Maximum aggregate value, inclusive of ordering periods: $1,000,000.00

This information is crucial for bidders to understand the potential financial scope of the contract. It clarifies that while a minimum amount is guaranteed, the government does not commit to ordering beyond this minimum. Bidders should consider these values when assessing the opportunity's scale and potential profitability.