Dismantle and Remove Milling Machine

Amendment / Modification

This amendment updates the response due date for quotes.

• Response Due Date

• The deadline for submitting quotes has been extended from April 24, 2026, to April 29, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and dismantle two (2) Monarch Milling Machines from the Pearl Harbor Naval Shipyard (PHNSY & IMF) machine shop (Building 67), as this task exceeds the shipyard's current resource capacity.

• Provide all labor, supervision, tools, design, transportation, and machinery for the removal, dismantling, and palletizing of two Monarch Milling Machines.
• Dispose of scrap materials off-site.
• Return the work site to a clean and orderly state.

1. Monarch Machine Tool Co. Machining Center (VMC 75B UN14), Serial Number: 2003001
2. Monarch Machine Tool Co. Vertical Machine CNC (VMC 175B), Serial Number: 2004602

• Provide a Safety Plan (100% delivery and compliance).

• Provide a Contractor Crane Entry Package (100% delivery and compliance).

• Completely remove and dismantle listed items (100% delivery and compliance).

• Secure and stage disassembled equipment on dunnage or pallets (100% delivery and compliance).

• Perform clean up and prepare site (100% delivery and compliance).

• On-site at Pearl Harbor Naval Shipyard, Building 67.

• Normal business hours are Monday-Friday, 6:30 a.m. - 3:00 p.m., excluding Federal Holidays.

• Project Management: A dedicated Project Manager is required.

• Pre-Work Conference: Meeting with government representatives (TPOC, COR) to discuss safety, environmental, security, schedule, and waste management.

• Environmental Protection Plan (EPP): Must be submitted with the proposal, addressing hazardous materials (lead, asbestos) and mitigation efforts.

• Safety Plan: Must cover all aspects of safety and comply with Federal, State of Hawaii, and OSHA requirements.

• Material Handling: Provide all necessary equipment (cranes, forklifts, etc.) and qualified personnel. Crane operations require a Contractor Crane Entry Package.

• Security: Personnel must comply with security requirements for unescorted entry, pass background checks, and obtain necessary badges and passes (DBIDS, CIA vehicle pass).

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP.

• Government Provided Utilities: Use of electrical outlets is allowed; damage from exceeding capacity is the contractor's responsibility.

• Attachments: Refer to Appendices I, II, III, and IV for detailed Safety and Health, Environmental Protection, Security, and Crane requirements.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding Solicitation N32253-26-Q-0035 for the Monarch Milling Machine Dismantle. It clarifies details related to the scope of work, site conditions, and logistical requirements.

• Machine Specifications: Weight, dimensions, and models are detailed in Section 3.9 of the Performance Work Statement (PWS).
• Onsite Equipment: Information regarding overhead crane or lifting equipment availability is in Section 3.6 of the PWS.
• Site Access & Utilities: The Government will disconnect power/air and drain fluids, but residual oils may remain. Refer to Section 3.9 of the PWS. Site visits are available before quote submission.
• Machine Anchoring: The main tower is anchored; other parts rest on feet.
• Staging Location: Dismantled pieces on pallets will be staged outside the shop.
• Building 67 Details: Ceiling height is approximately 45', door dimensions are 25' W x 17' H, and floor load capacities are 800 PSF (concrete slab) and 125 PSF (steel beam slab).
• Hazardous Materials: None identified, though residual oils may be present. Contractors may conduct their own tests.
• Pallet/Dunnage: Specifications are noted in Section 3.7 of the PWS.
• Work Area Impact: The shop is currently being re-roofed, which may interfere with work depending on the timing.
• Authorized Hours & Parking: Refer to Section 11.1 of the PWS for authorized access hours. Shop POCs will designate parking spaces.

This Q&A document provides crucial details that bidders should consider when preparing their quotes. It directs bidders to specific sections of the PWS for further information and clarifies site conditions and logistical arrangements. No changes to submission deadlines or evaluation factors are indicated.

Amendment / Modification

This amendment modifies the solicitation N3225326Q0035, originally issued on April 14, 2026. The primary change is the inclusion of additional verbiage under the 52.212-1 Addendum, specifically related to past performance references.

• Section 52.212-1 Addendum: Instructions to Offerors - Commercial Products and Commercial Services.

• Past Performance References: Offerors are now required to submit two (2) to three (3) recent (within 3 years) and relevant past performance references. For each reference, specific details must be provided, including customer name, contract/order number, description of work performed, period of performance, dollar value, and point of contact information (name, phone, email). The amendment clarifies that offers with no relevant past performance will receive a neutral assessment, not an unfavorable one.

• Technical Quote: The requirements for the Technical Quote have been further detailed. This includes:

  • A Technical Capability Statement (max 5 pages) demonstrating knowledge and experience, including subcontractor details if applicable.
  • A Project Plan (max 5 pages) outlining the sequence of work, duration, staffing, and equipment.
  • An Environmental Protection Plan (EPP) (max 8 pages) in accordance with PWS Paragraph 3.4.
  • A Safety Plan (max 8 pages) in accordance with PWS Paragraph 3.5.
  • Failure to provide a complete Technical Quote may result in the quote being considered incomplete and ineligible for award.

• Itemized Price Breakdown: Offerors must provide an itemized price breakdown that clearly describes their response to the requirements. This breakdown must include separate line-item pricing for labor (hours and category/rate), equipment rental, supplies, and any other direct costs. The government will use this to assess price reasonableness and compare quotes.

• CMMC Level 1 Certification: The resulting contract award requires a CMMC Level 1 self-certification for handling Federal Contract Information (FCI). Offerors must possess this certification at the time of offer submission and for the duration of the contract. Government verification will occur during offer submission, and failure to meet this requirement will result in ineligibility for award.

• Offer Delivery: Offers must be delivered via email only to the specified Government Points of Contact. The size limit per email is 35 MB. Offerors are responsible for ensuring timely receipt. Multiple emails are permitted if necessary to comply with the size limit, with each email clearly marked with its sequence order.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and dismantle two (2) Monarch Milling Machines from the inside machine shop (Building 67) at Pearl Harbor Naval Shipyard (PHNSY & IMF), as this task exceeds the shipyard's current resource capacity.

• Provide all labor, supervision, tools, design, transportation, and machinery to remove, dismantle, and palletize two Monarch Milling Machines.

• Provide a Project Manager responsible for planning, scheduling, and managing the work.

• Remove and dispose of scrap materials; dismantled parts must be palletized (no larger than 8' x 40') in a designated laydown area.

• Remove all generated debris and return the work site to a clean and orderly state.

• All work must be performed in accordance with applicable Federal, State of Hawaii, and OSHA requirements.

• A Quality Control Plan (QCP) must be developed and maintained.

• A Service Delivery Summary outlines specific performance requirements with a 100% delivery and compliance threshold.

• On-site at Pearl Harbor Naval Shipyard, Building 67.

• Normal business hours are Monday through Friday, 6:30 a.m. to 3:00 p.m., excluding Federal Holidays.

• Safety: Provide a Safety Plan covering all aspects of safety. Comply with Safety and Health work practices (Appendix I).

• Environmental: Provide an Environmental Protection Plan (EPP) addressing hazardous materials (lead, asbestos) and mitigation efforts (Appendix II).

• Security: Contractor personnel require unescorted entry (green badge) to PHNSY&IMF areas. Must pass background checks and register with DBIDS. U.S. Citizenship is required for base access. Vehicle passes are required for Controlled Industrial Areas.

• Equipment: Provide all necessary material handling and lifting equipment, rigging support services, and qualified operators. A Contractor Crane Entry Package is required prior to operating cranes.

• Personnel: Provide qualified and trained personnel with necessary skills. Personnel must identify themselves as contractors and wear shipyard security badges.

Solicitation / RFP / RFQ

This solicitation is for the dismantling and removal of two (2) Monarch Milling Machines from the inside machine shop. The North American Industry Classification Standard (NAICS) code is 238910, with a size standard of USD 19,000,000.00.

• Dismantle and remove two (2) Monarch Milling Machines.

• Palletize the machines after dismantling.

• Work must be performed in accordance with the attached Performance Work Statement (PWS).

• An Environmental Protection Plan (EPP) (not to exceed 8 pages) is required.

• A Safety Plan (not to exceed 8 pages) is required.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: May 4, 2026, to July 31, 2026.

• Funds are not presently available for this contract; obligation is contingent upon availability of appropriated funds.

• Offer Due Date: April 24, 2026, at 11:00 AM.

• Proposals must include a Technical Capability Statement (max 5 pages), a Project Plan (max 5 pages), an Environmental Protection Plan (max 8 pages), and a Safety Plan (max 8 pages).

• An itemized price breakdown is required.

• Evaluation will be based on Technical Capability, Past Performance, and Price, using a best-value determination.

• Award may be made without discussions.

• Offers must be submitted via email to colby.m.teruya.civ@us.navy.mil and lyndon.g.paloma.civ@us.navy.mil. Email size limit is 35 MB.

• This acquisition is set aside for Small Business.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must possess a CMMC Level 1 self-certification at the time of offer submission and for the duration of the contract. Government will verify CMMC certification.

• The solicitation includes FAR clauses 52.212-1, 52.212-2, and 52.212-4, among others.

• DFARS clause 252.204-7021 (Cybersecurity Maturity Model Certification Level Requirements) is included.

• Payment will be made via Wide Area WorkFlow (WAWF).

Form / Attachment / Pricing Sheet

This document, "Contractor Safety & Mishap Information," is an enclosure to a Memorandum of Agreement (MOA) and serves as a form for contractors to provide essential safety and mishap prevention details to the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It is used to establish safety and health requirements for all project maintenance activities and ensure contractor personnel comply with applicable standards.

• Contractor Information: Name, Contract Number, Project Title, Local Representative details.
• Work Description: Brief overview of the work to be performed.
• Location & Timeline: Where the work will be accomplished and the expected timeline.
• Mishap Reporting: Point of contact for contractor mishap reporting.
• Hazard Mitigation: Description of work processes that could affect other employees and the controls/preventive measures to be taken.
• Safety and Health Plans: Identification and provision of applicable safety and health plans (e.g., hazard communication, confined space, asbestos abatement, lead abatement, respiratory protection, emergency response).

This form is critical for bidders to understand the specific safety and health information they will be required to provide if awarded a contract. It outlines the expectations for safety management, hazard identification, and reporting, ensuring compliance with PHNSY&IMF's stringent safety protocols and their STAR site status under OSHA's Voluntary Protection Programs (VPP).

Form / Attachment / Pricing Sheet

This document outlines the "CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF'S CONTROLLED INDUSTRIAL AREA, SECURITY ISLANDS, CONTROLLED NUCLEAR INFORMATION AREAS, NUCLEAR WORK AREAS, AND/OR OTHER SENSITIVE AREAS." It details the security protocols and procedures that contractors must adhere to when working within these designated areas at the Pearl Harbor Naval Shipyard (PHNSY&IMF).

• Access Control: Requirements for obtaining access badges (SACBs), including Red, Yellow, and White "Escort Required" badges, and the necessary documentation and clearances (e.g., DD 254, Facility Clearances, Personnel Clearances).
• Personnel Requirements: Mandates that all work must be performed by U.S. citizens. Details procedures for foreign-owned, controlled, or influenced companies.
• Vehicle Access: Specific criteria for contractor vehicles entering the Controlled Industrial Area (CIA), including registration, inspection, company logo display, and purpose of entry.
• Prohibited Items/Activities: Restrictions on photography, unauthorized use of Portable Electronic Devices (PEDs), and parking in certain areas.
• Reporting & Notification: Requirements for reporting lost/stolen property, providing advance notification for work schedules, and emergency procedures.
• Proof of U.S. Citizenship: Appendix (1) lists acceptable documents for verifying U.S. citizenship.

This document is critical for any bidder whose proposed work will require access to PHNSY&IMF facilities. It outlines the security prerequisites, personnel requirements, and operational restrictions that will impact contract performance, personnel deployment, and potentially the timeline for commencing work. Bidders must understand these requirements to accurately assess the feasibility and cost of performing work within these secure areas.

Other / Unclassified

This document outlines the "Contract Requirement: Crane, Multi-Purpose Machine, and Material Handling Equipment (MHE) Operations at Joint Base Pearl Harbor-Hickam (JBPHH)". It details the mandatory requirements for contractors using cranes or MHE for lifting suspended loads at JBPHH.

This document is crucial for any bidder planning to use cranes or MHE for lifting operations at JBPHH. It specifies:

• Pre-Operational Requirements: Including initial notification, submission of a "Contractor Mobile Crane Entry Package" (with detailed contents like L&H operation descriptions, inspection records, operator qualifications, load charts, ground loading plans, etc.), and a final entry request.
• On-Site Operational Requirements: Covering general safety compliance, specific rules for mobile crane entry packages, critical lift plans (including definitions and requirements), accident and near miss reporting procedures, and personnel qualifications (operators, riggers, signal persons).
• Applicable Standards: References to relevant OSHA, ANSI, and ASME standards.
• Forms and Enclosures: Includes various forms and enclosures that must be completed and submitted, such as the NAVFAC HI QA/Safety Contractor & Rigging Crane Entry Package, Certificate of Compliance (P-1), Contractor Crane Pre-Entry Checklist, Activity Hazard Analysis (AHA), and Waterfront Crane/Vehicle Usage Request.

Bidders must carefully review these requirements to ensure compliance and factor them into their proposals and operational planning.

Form / Attachment / Pricing Sheet

This document, "Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility," outlines the environmental compliance requirements for contractors. It serves as a critical attachment to any solicitation or contract, detailing the standards and procedures contractors must adhere to regarding environmental protection.

• Environmental Compliance: Emphasizes the Navy's mission to be a leader in environmental protection and the requirement for contractors to comply with all Federal, State of Hawaii, and local environmental laws and regulations.
• Regulations: Lists numerous specific regulations, including CFR, HAR, NPDES Permits, and various NAVSHIPYD&IMF directives.
• Points of Contact (POC): Provides contact information for the PHNSY&IMF Environment Division (Code 106.3) for all environmental matters.
• Contractor Environmental Manager (EM) Responsibilities: Details the qualifications, training, and responsibilities of the Contractor's EM, including a minimum of 5 years of experience and specific knowledge areas.
• Environmental Records Binder: Requires contractors to maintain a binder with training records, Environmental Protection Plan (EPP), and surveillance documentation.
• ECATTS Training: Mandates completion of specific online environmental training modules via the ECATTS system for the Project Manager and EM.
• Environmental Protection Plan (EPP) Submittals: Outlines the requirements for submitting an EPP within 45 days of contract award, covering general information, natural resources, stormwater, waste management, sampling plans, and more.
• Specific Environmental Areas: Addresses detailed requirements for hazardous materials, spill prevention and reporting, clean water, construction site runoff control, waste management and disposal (including hazardous waste, non-regulated waste, fluorescent tubes, asbestos, PCBs), recyclables, smoke detectors, gas cylinders, and general refuse.
• Work Area and Cleanliness: Stipulates requirements for maintaining clean work areas and proper disposal of all materials.
• Inspections and Surveillances: Requires contractors to have a documented inspection program and to correct non-compliances immediately.

This document is crucial for potential bidders as it defines the environmental obligations and standards they must meet if awarded a contract. Understanding these requirements is essential for accurately estimating project costs, developing compliant work plans, and ensuring successful contract performance. Bidders should pay close attention to the specific regulations, required training, plan submittals, and waste management procedures, as non-compliance can lead to significant penalties and project delays.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-5689, Revision No. 27) applicable to contracts in American Samoa, Hawaii (Honolulu County), and Johnston Island. It outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Applicability: This wage determination sets the minimum labor standards for service contracts in the specified geographic areas.
• Occupational Listings: The document provides a comprehensive list of job classifications, including codes, titles, and corresponding minimum hourly wage rates.
• Fringe Benefits: Required fringe benefits are listed separately and follow the occupational listings.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) are included, outlining contractor obligations for federal contractors awarded contracts on or after specific dates.
• Conformance Process: Information is provided on how to request authorization for additional classifications and wage rates if a required occupation is not listed in this determination.

Bidders should consult this document to understand the minimum wage and benefit requirements for labor categories that will be used to perform work under the contract. This information is crucial for accurate cost estimation and proposal development. Any occupations not explicitly listed may require a conformance request.

Other / Unclassified

This document outlines the Operations Security (OPSEC) contract requirements for contractors working at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It defines OPSEC, the purpose of an OPSEC plan, and the contractor's responsibility in preventing the disclosure of sensitive information.

• OPSEC Plan Requirement: The document indicates whether an OPSEC Plan is required or not. In this case, the checkbox indicates that an OPSEC Plan is NOT required, but contractors must still adhere to basic OPSEC contract requirements.
• Contractor Responsibility: All contractors and subcontractors are responsible for avoiding inadvertent disclosure of unclassified or classified information.
• Critical Information (CI) and Controlled Unclassified Information (CUI): The document lists examples of CI and CUI that must be protected, including Personally Identifiable Information (PII), operation schedules, equipment capabilities, and facility information. It also prohibits sharing such information via public websites, social media, or personal email.
• Consequences of Compromise: Disclosure of CI to unauthorized persons may lead to removal from the assignment, contract termination, criminal prosecution, and civil penalties.
• Personal Electronic Devices (PEDs): The document details the PHNSY&IMF's policy on PEDs, stating their use is controlled and dependent on shipyard guidance. Coordination with a sponsor is required before using PEDs.
• Countermeasures: Contractors must not post sensitive information online, must shred sensitive documents, and must remove badges when leaving the shipyard. Unauthorized disclosures must be reported immediately.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and dismantle two (2) Monarch Milling Machines from the inside machine shop at Pearl Harbor Naval Shipyard (PHNSY & IMF), as this task exceeds the current capacity of PHNSY & IMF's production shops.

• Provide all labor, supervision, tools, design, transportation, and machinery to remove, dismantle, and palletize two (2) Monarch Milling Machines.

• Provide one qualified Project Manager responsible for planning, scheduling, and managing the execution of the work.

• Develop and present an Environmental Protection Plan (EPP) addressing hazardous materials (lead, asbestos) and environmental mitigation efforts.

• Develop and present a Safety Plan covering all aspects of safety, adhering to Federal, State of Hawaii, and OSHA requirements.

• Provide all necessary material handling and lifting equipment, rigging support services, and qualified operators.

• Comply with specific PHNS&IMF regulations pertaining to crane safety and operations, including submitting a Contractor Crane Entry Package.

• Responsible for the removal and disposal of scrap materials within PHNSY & IMF is strictly prohibited. Dismantled crane parts/pieces need to be placed on pallets or dunnage in designated laydown areas.

• Remove all generated rags, paper, and other debris, returning the work site to a clean and orderly state.

• Provide Safety Plan: 100% delivery and compliance.

• Provide Contractor Crane Entry Package: 100% delivery and compliance.

• Completely remove and dismantle items: 100% delivery and compliance.

• Secure and stage disassembled equipment components and peripherals: 100% delivery and compliance.

• Perform clean up and prepare site: 100% delivery and compliance.

• Place of Performance: On-site at Pearl Harbor Naval Shipyard.

• Business Hours: Monday through Friday, 6:30 a.m. to 3:00 p.m., excluding Federal Holidays.

• Contractor personnel must comply with security requirements for unescorted entry (green badge) and escorted access to specific areas (CNIAs, NWAs).

• Contractor personnel must pass a background check and register with DBIDS.

• Contractor must coordinate with PHNSY&IMF for base entry and obtain a security background check.

• Contractor must obtain a Controlled Industrial Area (CIA) vehicle pass.

• Contractor personnel must identify themselves as contractors and ensure all documents are marked as contractor products.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Contractor must comply with safety and health work practices (Appendix I) and environmental guidelines (Appendix II).

• Contractor must establish clear organizational lines of authority and responsibility, including a Project Manager with full authority.

• Attachments include Safety and Health Work Practices, Environmental Protection Guidelines, Contractor Security Requirements, and Contractor Cranes on Base.