Distinguished Visitors Chalet - Tables, Tents, Chairs, Equipment Rentals - Joint Base Charleston 2026 Air Show

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all labor, supervision, equipment, tools, supplies, materials, and transportation necessary to deliver, set-up, relocate, pick-up, and perform periodic servicing of equipment for the Distinguished Visitors Chalet during the Air Expo.

• Delivery and set-up of equipment by 1200 on May 1, 2026.

• Pick-up of all equipment by 1630 on May 3, 2026.

• Provide regular service including delivery, set-up, supplies, clean-up, and pick-up of site equipment.

• Prepare and maintain sites to ensure all units are stabilized and readily accessible.

• Set-up tables and chairs inside the Distinguished Visitors Chalet by 1200 on May 1, 2026.

• Tents (various sizes for check-in, food prep, dining, walls)

• Tables (round and rectangular for dining, food prep, check-in/beverages)

• Chairs (folding chairs for seating)

• Linens (white, red, royal blue for various tables)

• Tent Ballast and Ballast Covers

• Tent Gutters

• Pole Ties

• Umbrellas (weighted for outdoor seating)

• White fencing

• Generator for food prep area

• Executive Port-o-Potty with disabled unit

• Handwashing Station

• Trash Cans (50 Gallon or larger)

• All equipment must be heavy-duty construction with stability and/or anchoring systems to prevent wind damage.

• Any equipment defects must be repaired or replaced on the same date, or within 24 hours, to avoid service interruption.

• Compliance with Federal Occupational Safety and Health Standards.

• Delivery and Set-up: By 1200 on May 1, 2026.

• Pick-up: By 1630 on May 3, 2026.

• Location: Distinguished Visitors Chalet, Joint Base Charleston, South Carolina.

• Contractor personnel require base identification and vehicle passes.

• Written request for base access credentials and vehicle passes must be submitted to the Contracting Officer.

• Compliance with AFI 31-101 and AFI 31-501 for unescorted entry to controlled or restricted areas.

• Contractor is responsible for any damage to Government property.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of South Carolina, specifically for the area encompassing Berkeley, Charleston, and Dorchester counties. It lists the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Occupational Codes and Titles: A comprehensive list of job titles with corresponding codes.
• Wage Rates: The minimum hourly wage rate for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and provides details on Health & Welfare benefits, including specific rates for regular hours and those covered by Executive Order 13706. It also outlines paid vacation and holiday entitlements.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), detailing their requirements and how they interact with the Service Contract Act.
• Footnotes: References specific footnotes for certain occupations, such as Computer Employees and Air Traffic Controllers, which may have unique applicability or requirements.
• Hazardous Pay Differential: Details an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance or explosives.
• Uniform Allowance: Outlines requirements for providing or reimbursing uniform costs.
• Conformance Process: Explains the process for requesting authorization of additional classifications and wage rates if a required job classification is not listed in the determination.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. It directly impacts the pricing of proposals by establishing mandatory wage and benefit rates for all covered employees. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire, for solicitation FA441826Q0010. It is designed to collect feedback from prospective evaluators on a vendor's past performance related to a one-time service requirement for temporary event rentals for the 2026 Joint Base Charleston Air Show. The information gathered will be used to evaluate the vendor's ability to perform the proposed effort, specifically concerning the complete delivery, setup, and teardown of tents, tables, and chairs.

• Respondent Information: Details about the contracting activity and point of contact.
• Vendor's Reference Information: Information about the vendor being evaluated.
• Contract Information: Details of the contract under which the performance is being evaluated (Type, Period, Description).
• Magnitude: Annual and Total Contract Value.
• Performance Assessment: A rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) to assess the contractor's performance in specific areas such as meeting requirements, quality standards, timeliness, budget adherence, issue resolution, and communication.
• Explanation of Ratings: Space to provide detailed explanations for ratings other than "Satisfactory."
• Overall Performance: A final rating and decision on whether to award another contract.
• Termination Information: Details if the contract was terminated for default, convenience, or cause.
• Additional Comments: A section for any further remarks.

While this document is for evaluators, bidders should be aware that their past performance on similar contracts is a critical factor in the evaluation process. The questionnaire outlines the specific areas and criteria the government will use to assess performance, providing insight into what constitutes satisfactory or exceptional performance in the eyes of the contracting agency. Bidders can use this to understand how their past performance might be perceived and to prepare supporting documentation if necessary.

Solicitation / RFP / RFQ

This solicitation (FA441826Q0011) is for services related to a "FY26 AIRSHOW - DV CHALET". The contractor shall provide all labor, supervision, equipment, tools, supplies, materials, and transportation necessary to deliver, set-up, relocate, pick-up, and perform periodic servicing of equipment for the Distinguished Visitors Chalet.

• Provision of all labor, supervision, equipment, tools, supplies, materials, and transportation.

• Delivery, set-up, relocation, and pick-up of equipment for the Distinguished Visitors Chalet.

• Periodic servicing of equipment.

• Contract Type: Firm Fixed Price.

• Period of Performance: May 01, 2026 to May 03, 2026.

• NAICS Code: 532289 (Rental and Leasing of Consumer Goods).

• Size Standard: USD 12,500,000.00.

• Offer Due Date: March 06, 2026, 04:00 PM.

• Submission Instructions: Quotations must be submitted via email to barnave.thanis@us.af.mil and matthew.michel@us.af.mil.

• Required Submission Information:

  • Total quoted price and completed price breakdown worksheet (or equivalent format).
  • List of past performance references (within the past three years).
  • Company name, address, SAM UEI, Cage Code, and point of contact information.
  • Completed Representations and Certifications (electronically via SAM.gov).
  • Acknowledgment of any amendments.
  • Statement of assent to all terms.

• Evaluation Factors: Price and Past Performance. The Government will evaluate the total evaluated price for reasonableness and arrange quotes from lowest to highest. Past performance will be evaluated for recency and relevancy to assess confidence in the offeror's ability to perform. The evaluation process may stop if the lowest priced vendor receives a "Substantial Confidence" rating.

• This acquisition is 100% set aside for Small Business.

• Inspection and Acceptance Location: Destination.

• Payment Instructions: Electronic submission of payment requests and receiving reports via Wide Area WorkFlow (WAWF).

• Attachments include: Statement of Work, SCA Wage Determination, and Past Performance Questionnaire.