Divide Ranger District Office Janitorial

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial janitorial services for the Rio Grande National Forest Divide Ranger District office in Del Norte, CO. The services are required for public-facing lobby, bathrooms, and office spaces, which are occupied year-round by Forest Service staff and the public. The Divide Ranger District office experiences the highest number of visitor contacts among the three districts on the forest.

Services include janitorial tasks falling into categories of Twice Weekly, Twice Monthly, and Semi-Annual services. Specific requirements are detailed in Attachment 1 (Performance Work Statement) and Attachment 4 (Schedule of Items).

• Contract Type: Firm-fixed price.

• Period of Performance: Base Year (Date of Award - February 27, 2027) with four (4) one-year option periods, extending up to five years and six months total.

• Award Anticipated: One award.

• Submission: Contractors must submit pricing for all items to be considered responsive. A one-page statement of experience and details on recent, relevant projects (including contract number, value, period of performance, and POC) are required for evaluation. CPARS reports may also be submitted.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Options: The Government will evaluate options by adding their total price to the basic requirement. Option prices should not be significantly unbalanced.

• This acquisition is set aside for small business concerns.

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Key attachments include the Performance Work Statement (Attachment 1), Quality Assurance Checklist (Attachment 2), Wage Determination (Attachment 3), and Schedule of Items (Attachment 4).

• FAR 52.225-3 Buy American–Free Trade Agreements–Israeli Trade Act is included.

• Special clauses include AGAR 452.203-71 regarding Anti-Discrimination and DEI Compliance, and AGAR 452.204-71 concerning Personal Identity Verification of Contractor Employees (USDA LincPass).

• Agency protest procedures through the USDA Ombudsman Program are outlined.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the U.S. Department of Agriculture (USDA) Rio Grande National Forest Divide Ranger District office in Del Norte, CO, ensuring clean and safe facilities for staff and visitors.

• Frequency: Services are required twice weekly (Mondays and Thursdays), twice monthly (1st and 3rd Saturdays), and semi-annually (April and October).

• Tasks: Includes emptying wastebaskets, dusting surfaces, cleaning and disinfecting bathrooms, cleaning lobby counters, vacuuming carpets, sweeping/mopping hard floors, spot cleaning walls and doors, washing windows, dusting blinds, cleaning high surfaces, and shampooing carpets.

• Specific Areas: Services cover offices, breakrooms, corridors, bathrooms, visitor lobby, and a wellness room.

• Bio-based Materials: Contractor must use bio-based cleaning products where practical and submit Safety Data Sheets (SDS) for all products used.

• Services must maintain areas in a "clean" condition, defined as free of dirt, dust, odors, spots, streaks, stains, etc.

• Specific standards for bathrooms (no rust/encrustation), floors (no dirt/debris), and carpets (shampooed) are outlined.

• A Quality Assurance Checklist must be completed by the contractor each time service is performed.

• The Contracting Officer's Representative (COR) will conduct weekly visual inspections and collect checklists monthly.

• Location: Divide Ranger District office, 13308 W Highway 160, Del Norte, CO 81132.

• Work Hours: Services are to be performed after regular business hours (8:00 AM - 4:30 PM, Monday-Friday).

• Personnel: Contractor personnel must be identifiable (badges/uniforms), conduct themselves professionally, and may require background checks (HSPD-12 compliance) for unescorted access.

• Security: Contractor must comply with all facility security regulations and report any accidents within 24 hours.

• Key Control: Strict procedures for handling government-provided keys or access codes.

• Supplies: Contractor must furnish all cleaning equipment and supplies, except for government-provided items like paper towels, toilet paper, hand soap, garbage bags, dumpsters, and keys.

• Travel: Contractor is responsible for all travel costs to the Del Norte location; no reimbursement will be provided.

Form / Attachment / Pricing Sheet

This document is a Government Quality Assurance Checklist used to outline the specific services a contractor is expected to perform for janitorial services. It serves as a standard for evaluating the quality of work.

• Twice Weekly Office Cleaning: Details services for offices, breakrooms, and corridors, including wastebasket emptying, dusting surfaces, wiping glass, and spot vacuuming.
• Bathrooms: Specifies cleaning and disinfecting of fixtures, refilling supplies, and cleaning floors.
• Visitor Lobby: Outlines vacuuming of rugs, sweeping, and wiping the counter.
• Twice Monthly Services: Includes vacuuming all carpeted areas, sweeping/mopping tiled floors, spot cleaning walls/doors, and damp wiping receptacles. Also covers the Wellness Room.
• Semi-Annual Services: Details washing windows and casings, dusting mini blinds, cleaning surfaces over 72" from the floor, washing walls, and shampooing carpets.
• Inspection Fields: Columns are provided for Performance Date/Initials and Inspection Date/Initials/Notes for each service category.

This checklist is crucial for potential bidders as it defines the exact scope and quality standards for the janitorial services required. Bidders must understand these detailed requirements to accurately estimate costs, develop their service approach, and ensure their proposals meet the government's expectations for cleanliness and maintenance.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of service employees working on federal contracts within a specified geographic area.

• Geographic Area: State of Colorado, specifically listing counties of Alamosa, Baca, Bent, Conejos, Costilla, Crowley, Custer, Huerfano, Kiowa, Las Animas, Mineral, Otero, Prowers, Rio Grande, Saguache.
• Occupational Listings: Provides a comprehensive list of occupation codes and titles, along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare rates and Vacation/Holiday policies.
• Executive Orders: References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining specific requirements for contractors subject to these orders.
• Footnotes: Includes specific notes for certain occupations, such as Computer Employees and Air Traffic Controllers, detailing applicability and special pay rates (night pay, Sunday pay, hazardous pay).

This wage determination is crucial for bidders responding to federal service contracts in the specified Colorado counties. It dictates the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage rates can lead to contract violations.