DJ10--Firewall Services for Patient WiFi Base + 4 Options

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract, pursuant to 38 U.S.C. 8127(k)(2).

• Services Contract: The contractor must certify that no more than 50% of the contract amount will be paid to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contract: The contractor must certify that no more than 85% of the contract amount will be paid to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: The contractor must certify that no more than 75% of the contract amount will be paid to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for award.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (e.g., invoices, subcontracts) to verify compliance at any time during contract performance and upon completion.

This form is mandatory for all offerors. Bidders must understand and agree to the subcontracting limitations applicable to their type of contract (services, general construction, or special trade construction). The completed and signed certification must be submitted with the offer. Failure to comply with these limitations or provide the certification can lead to penalties and contract ineligibility.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for firewall services to support patient WiFi at the Sheridan VA Medical Center in Sheridan, Wyoming. The government is seeking to award a firm-fixed-price contract for these services.

• Firewall services for patient WiFi.

• Services and maintenance contracts for medical equipment (including replacement parts) are required to be new OEM goods, not remanufactured or gray market items.

• Offerors must be an OEM, authorized dealer, and possess authorized OEM equipment certification, verified by an OEM authorization letter or similar documentation.

• Contract Type: Firm-fixed-price.

• Period of Performance: Includes base period and 4 options. The total duration, including options, shall not exceed 5 years.

• Response Date/Time: May 20, 2026, 5:00 PM Mountain Time, Denver, USA.

• Questions Deadline: May 13, 2026, 12:00 PM Mountain Time.

• Submission Method: Quotes must be submitted via email only (4MB email limit). Hand-carried or faxed quotes will not be accepted.

• Evaluation Factors:

  1. Price
  2. Technical capability or quality to meet the Government requirement
  3. VA Notice of Limitations on Subcontracting – Certificate of Compliance

• The Government intends to award based on the lowest-priced quote that meets all requirements and is from a responsible offeror. Award may be made solely on initial quotes received.

• Set-Aside: SDVOSB (Service-Disabled Veteran Owned Small Business) total set-aside.

• Eligibility: Quotes will only be accepted from Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• SDVOSB status must be SBA verified and visible in the Small Business Search Certification at the time of quote submission and award.

• Attachments:

  • Attachment 1: Statement of Work (SOW)
  • Attachment 2: Price Schedule
  • Attachment 3: VA Notice of Limitations on Subcontracting

• Offerors must complete and submit the RFQ in its entirety, including all required volumes (Price, Technical Capability, Limitations on Subcontracting Certificate).

• Gray market items are not acceptable.

Form / Attachment / Pricing Sheet

This document is a Price Schedule for the "Patient Wi-Fi Firewall for SVAMC" requirement. Bidders must use this schedule to provide their pricing for the services outlined.

• CLIN (Contract Line Item Number): Identifies specific services or periods.
• Description of Services: "Patient Wi-Fi Firewall for SVAMC to include programming, licenses, reports, on-site setup, repair and/or replacement in accordance with the Statement of Work."
• Contract Period: Details the base period and four option periods, each lasting 12 months.
• QTY (Quantity): 12 Months for each CLIN.
• U/I (Unit of Issue): MO (Months).
• Unit Price: Placeholder for bidder to enter the price per month.
• Total Amount: Placeholder for bidder to calculate the total for each CLIN.
• GRAND TOTAL: Placeholder for the overall total price.

This price schedule is critical for bidders to accurately quote their proposed costs for providing the Patient Wi-Fi Firewall services over the entire contract period, including all option years. Bidders must complete the Unit Price and Total Amount fields for each CLIN and the Grand Total. Failure to provide pricing in this format may impact proposal evaluation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide firewall services for Patient WiFi at the Sheridan VAHCS, ensuring reliable and secure internet access for patients.

• Provide and program firewall appliances for up to 1000 users each in five specific buildings (86, 64, 87, 7, and 61) at Sheridan VAMC.

• On-site replacement of current firewall routers if they fail.

• On-site setup and programming of new/replacement firewall routers throughout the contract period.

• Install all manufacturer software updates as they become available.

• Provide daily email activity reports (PDF, Word, or Excel) to two designated VA personnel, including details on blocked botnet sites, clients, domains, applications, and application categories.

• Response time of no more than 4 hours, Monday through Friday, for replacing failed equipment. For service calls after 1 PM on Friday, on-site presence is expected first thing Monday morning.

• 24/7/365 telephone support and remote services.

• Performance Period: 1 Year starting May 29, 2026, with four (4) option years.

• Place of Performance: Sheridan VAHCS, specifically Buildings 7, 9, 61, 64, 86, 87, and 71.

• Personnel performing tasks must possess all manufacturer certifications required for the firewall appliance.

• Government will provide WiFi access points, network switches, electricity, space for appliances, and a list of sites to be blocked.