DLA FAMILY DAY EVENT PLANNING & OPERATIONS - FT BELVOIR MWR
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Logistics Agency (DLA) Family & Morale, Welfare, and Recreation (FMWR) is seeking quotes for Family Day Event Planning & Operations at the Andrew T. McNamara Headquarters Complex, Fort Belvoir, Virginia. This Firm-Fixed-Price opportunity (RFQ NAFUA1-26-Q-0008) requires a contractor to provide all labor, equipment, materials, and incidentals for the event. There is no specific set-aside mentioned for this solicitation. Quotes are due by April 24, 2026, at 4:00 PM EDT.
Scope of Work
The selected contractor will be responsible for designing and executing a safe, engaging, and memorable Family Day event for DLA employees and their families, aligned with the "America250" theme. Key requirements include:
- Event design and activity planning, including a "Kid Zone."
- Provision of a minimum of ten (10) professional caricature artists.
- Supply of inflatable and physical activities (e.g., bouncy houses, obstacle courses, slides).
- Arrangement of family-friendly entertainment (e.g., carnival games, petting zoo, performers).
- Coordination with DLA Police, Fort Belvoir Fire Department, and building management.
- Ensuring contractor personnel meet security and access requirements for Fort Belvoir.
- Deliverables include an Event Concept Plan, Site Layout Plan, Safety Plan, and an optional After-Action Summary.
Contract Details
- Type: Firm-Fixed-Price
- Estimated Magnitude: $40,000 - $50,000
- Period of Performance: June 25, 2026, to June 26, 2026
- Event Execution Date: June 26, 2026
Submission & Evaluation
- Questions Due: April 20, 2026, by 3:00 PM EDT
- Quotes Due: April 24, 2026, by 4:00 PM EDT
- Submission Method: Electronically via email to the Contracting Officer.
- Evaluation Factors: Technical Approach and Key Personnel (Factor 1), Past Performance (Factor 2), and Management and Safety Plan (Factor 3). Factors 1 and 2 are of equal importance and more important than Factor 3. A best-value tradeoff process will be used.
Eligibility & Notes
Offerors must demonstrate at least five (5) years of experience with events attended by 5,000 or more participants for past performance evaluation. DLA will separately coordinate food and beverage services, musical entertainment, movie entertainment, and bingo sessions. Offerors must provide proof of Commercial General Liability Insurance naming DLA and U.S. Army Garrison Fort Belvoir as additional insureds within ten (10) days of contract execution.