DLA Halon System Cylinders (Ozone Depleting Substances)

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide Navy shipboard fire suppression "System Cylinders" for the DLA Ozone Depleting Substance (ODS) Reserve Program Office at DLA Aviation, Richmond, VA. The requirement involves shipping "turn-in" System Cylinders to the Contractor's facility for re-certification, repainting, refilling with Halon 1301, and installation of safety components, followed by return to DLA Aviation. This acquisition is unrestricted and will utilize Full and Open Competition.

• Re-certify, repaint, and refill Halon 1301 cylinders.

• Rebuild valves and install all safety components.

• Ship completed cylinders back to DLA Aviation, Richmond, VA.

• A Statement of Work (SOW) is provided for complete details.

• Award will be a firm-fixed-price contract.

• Period of Performance: 12-month base period plus four 12-month option periods.

• NAICS Code: 561990

• Small Business Size Standard: $16.5M

• Award will be based on Lowest Price Technically Acceptable (LPTA).

• Evaluation factors: Technical, Past Performance, and Price.

• Quotes must be submitted electronically via email to the Contracting Officer by the closing date.

• Closing Date of Solicitation: July 15, 2026, at 3:00 PM EST.

• Questions due by: June 26, 2026, at 12:00 PM EST.

• This acquisition is not set aside for small business concerns.

• It is an unrestricted solicitation utilizing Full and Open Competition.

• Partial quotes will not be accepted.

• Pricing for all line items and options must be submitted.

• Contractors must be registered in the System for Award Management (SAM.gov).

• Attachments include: ODS Statement of Work (SOW), ODS SF 1449 RFQ, ODS Schedule B, and ODS Past Performance Questionnaire.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for the refurbishment and re-certification of Halon 1301 System Cylinders for the Defense Logistics Agency (DLA) for Fiscal Year 2026. The primary goal is to ensure the availability of these critical supplies for mission-critical uses.

• Cylinder Transport: The contractor is responsible for all shipping arrangements and costs for picking up cylinders from the Defense Depot Richmond VA (DDRV) and returning them. The government will provide resources for loading and unloading.

• Refurbishment and Re-certification: This includes providing all necessary parts and labor to inspect, clean, refurbish, and re-certify government valves manufactured by Ansul and Kidde. This process involves exterior preparation, interior cleaning, hydrostatic testing, valve replacement (if necessary), and repainting.

• Recharging: Cylinders will be recharged with government-furnished Halon 1301 Type II.

• Testing: 100% operational testing of all rebuilt or replaced valves is required to ensure proper actuation and function.

• Parts Replacement: The contractor must replace all actuator assemblies on Ansul cylinders and any obsolete or missing valves and/or pickup tubes. The contractor must furnish all necessary repair parts and materials.

• Quality Assurance: Performance will be monitored based on criteria outlined in the Quality Assurance Surveillance Plan (QASP), with acceptable quality levels (AQL) for timely submission of deliverables (typically 95%).

• Warranty: A 1-year prorated warranty is required for refurbished cylinders against active leaks, low weight, or unacceptable pressure.

• Delivery: All system cylinders must be delivered within 365 days of contract award.

• Period of Performance: Base Period (09/02/2026 – 09/01/2027) with four Option Periods extending through 09/01/2031.

• Place of Performance: Work is to be performed at the contractor's facility, with shipping to and from DLA Distribution Richmond VA.

• Compliance: Work must adhere to MIL-STD-101C, MIL-STD-1411C, and specific US Navy Technical Repair Standards.

• Documentation: The contractor must provide various reports, including Failure Analysis Reports, Cylinder Fill Logs, and DD-250 forms.

• Invoicing: Invoices must be submitted through the Wide Area Workflow (WAWF) system.

• Government Furnished Material (GFM): The government will provide Halon 1301 Type II for recharging. The contractor must properly account for and return all GFM cylinders.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for commercial items, specifically support services related to Halon 1301 System Cylinders. The services include refurbishment and re-certification of both government-furnished and contractor-owned cylinders. The solicitation details the CLIN (Contract Line Item Number) structure for these services, including base year and option years.

• Refurbishment and re-certification of Halon 1301 System Cylinders.

• Provision of miscellaneous replacement parts.

• Services are broken down by CLINs for ANSUL Refurbishment Support Services, KIDDE Refurbishment Support Services, and Miscellaneous Replacement Parts Support Services.

• The contract type is Firm Fixed Price.

• Period of Performance: September 2, 2026, to September 1, 2027, with potential option years.

• The document references various FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses that will govern the contract.

• Offer Due Date: July 15, 2026, at 03:00 PM.

• Solicitation Issue Date: June 16, 2026.

• Evaluation criteria and proposal submission instructions are detailed within the full solicitation document.

• The acquisition is set aside for Small Business.

• NAICS Code: 561990

• Size Standard: $16.5M

• The document includes extensive contract clauses covering various aspects such as inspection, acceptance, deliveries, payment, contract administration, security, and representations and certifications.

• Bidders are instructed to complete specific blocks on the SF 1449 form, including blocks 12, 17, 23, 24, and 30.

• The Statement of Work (SOW) is referenced as a separate attachment for detailed requirements.

Form / Attachment / Pricing Sheet

This document is a pricing sheet and parts list for Halon 1301 Cylinders (ANSUL & KIDDE) for the ODS Schedule B System Cylinders 2026 opportunity. It details the pricing structure for refurbishment and miscellaneous parts over a base year and four option years.

Price Sheet:

• Base Year: Includes CLINs for ANSUL REFURBISHMENT (153 EA), KIDDE REFURBISHMENT (92 EA), and MISC. REPLACEMENT PARTS (188 LOT). All prices are listed as 0.0.
• Option Years 1-4: Each option year includes CLINs for ANSUL REFURBISHMENT (155 EA), KIDDE REFURBISHMENT (145 EA), and MISC. REPLACEMENT PARTS (107 LOT). All prices are listed as 0.0.

Parts List & Pricing:

• ANSUL PARTS: Lists various Ansul cylinder sizes (10 lb. to 125 lb.), valve assemblies, actuator assemblies, and siphon tube assemblies. Unit prices are provided for the Base Year and Option Years 1-4. Many parts are marked as 'NSP' (Not Separately Priced) or have a 0.0 price.
• KIDDE PARTS: Lists various Kidde cylinder sizes (10 lb. to 125 lb.), valve assemblies, actuator assemblies, and siphon tube assemblies. Unit prices are provided for the Base Year and Option Years 1-4. Many parts are marked as 'NSP' or have a 0.0 price.
• Note: Some line items are not separately priced during the Base and/or option periods.

Bidders should use this document to understand the proposed pricing structure for cylinder refurbishment and parts. The zero dollar ($0.0) pricing for most line items and the 'NSP' designations indicate that specific pricing details may be addressed elsewhere or are subject to further negotiation/clarification. This sheet is crucial for developing a comprehensive proposal that aligns with the government's pricing expectations for these items.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire package for Services, specifically for Request for Proposal (RFP) SP4703-26-Q0052. Its purpose is to gather information from references regarding a contractor's past performance, which will be used in the best value evaluation for the Halon Navy System Cylinder Refurbishment/Recertification Services opportunity.

• The questionnaire requests details about the contractor's performance on a previous contract, including:
  • Contractor's name and contract number.
  • Role played in the prior contract (Prime, Joint Venture Team Member, Subcontractor).
  • Duration of involvement and contract type/value.
  • Description of service provided.
  • Information on CPARS reporting, scope changes, and performance changes.
  • Details of the agency/company and person completing the questionnaire.
• It also includes a Contractor Performance Evaluation Survey with rating scales (Outstanding, Good, Acceptable, Marginal, Unacceptable, Neutral) for various aspects of service, including:
  • Quality of Service
  • Cost Control
  • Timeliness of Performance and Deliverable Schedule
  • Management Approach and Business Relationships
  • Management of Key and Non-Key Personnel
  • Customer Satisfaction

Bidders should be aware that this questionnaire will be sent to their references. The responses will directly impact the evaluation of their past performance for this opportunity. Providing accurate and complete information to references about their past contracts will be crucial for a favorable evaluation. The submission deadline for the completed questionnaire is 15 JULY 2026 at 3 PM EST, to be provided via e-mail to Derek Willis.