DLA Human Capital Development & Readiness Event
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Logistics Agency (DLA) is soliciting proposals for a Fixed-Price contract to provide a venue and audio/visual (AV) services for its 3-day Human Capital Development and Readiness Event in Columbus, Ohio, from August 11-13, 2026. This is a 100% Total Small Business Set-Aside opportunity, with award based on Lowest Price Technically Acceptable (LPTA). Proposals are due February 16, 2026.
Purpose & Scope
DLA (J1) requires a facility and associated AV services to host its 2026 Human Capital Development and Readiness Event. The event aims to foster collaboration, knowledge sharing, and alignment of human capital strategies among DLA HR employees, DoD customers, and senior leaders, supporting DLA's goal of a skilled and ready workforce. The scope includes providing a theater-style venue for up to 900 personnel, comprehensive AV equipment and technical support, and specific logistical requirements in the downtown Columbus, Ohio area.
Key Requirements
- Venue: Theater-style seating capacity for up to 900 personnel.
- Audio/Visual Services: Comprehensive equipment including video projectors, wireless microphones, mixers, lighting, video switchers, cameras, screens, and monitors.
- Technical Support: On-site AV technical labor, including Audio Engineer, Video Engineer, and Event A/V Technicians.
- Logistics: Specific furniture for the main stage, breakout rooms, and green rooms; Wi-Fi access; and complimentary onsite parking passes for keynote speakers and DoD key personnel.
- Compliance: Services must be performed in accordance with DoD Conference Guidance.
Contract Details
- Type: One-time buy, Firm-Fixed Price contract (CLIN 0001 for facility, CLIN 0002 for AV).
- Period of Performance: August 11 – 13, 2026.
- Estimated Value: $30,000.
- Set-Aside: 100% Total Small Business Set-Aside (FAR 19.5).
- NAICS: 541820 (Public Relations Services, including Event Planning and Management), Size Standard $19M.
- Place of Performance: Columbus, Ohio.
Submission & Evaluation
- Proposals Due: February 16, 2026, by 3:00 PM EST.
- Questions Due: February 09, 2026, by 3:00 PM EST.
- Submission Method: Electronic proposals via email to Ivan.Badillo@dla.mil.
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA), based on meeting Statement of Work (SOW) requirements and including all necessary attachments.
- Proposal Validity: Proposals must be valid for 90 calendar days after the close date.
- Registration: Offerors must be registered in SAM.gov.
Deliverables & Other Notes
Key deliverables include status update reports, a post-award kick-off meeting, planning meetings, event materials/app setup, a pre-event walk-through, a post-conference report, and a post-conference meeting. Bidders must carefully review all incorporated FAR and DFARS clauses and provisions outlined in "Attachment 3 - Clauses and Provisions.pdf" to understand contractual obligations and evaluation criteria.