DLA MedSurg Prime Vendor Gen VI

Questions & Answers / Clarifications

This document provides responses to questions raised by potential offerors during the Pre-Proposal Conference for Solicitation SPE2DV-25-R-0001.

• File Naming Conventions: Files posted on SAM.gov and DIBBS may have different names but contain the same content. Submissions must be made through DIBBS.
• Solicitation Document: Solicitation SPE2DV-25-R-0001.LTC_PID0012.PDF (89 pages) is the correct solicitation document. An 11-page document titled SPE2DV25R0001.pdf will be deleted via amendment.
• NAICS Code: The NAICS Code for this solicitation is 423450. The solicitation will be amended to include this in Box 10 of the SF1449.
• Price Book Updates: The Pricebook has been updated to address formatting and weighted average issues. A new version will be included in an amendment.
• Small Business Participation: The solicitation is not set-aside for small businesses, but small businesses can submit proposals for any role and any region.
• EDI Testing: Preliminary EDI testing will be performed for all proposals received and will be limited to specific transaction sets (850, 855, 856, 810, 824, 997).
• Proposal Submission: Proposals must be submitted electronically via DIBBS only.

Several clarifications will lead to amendments, including updates to the Pricebook, NAICS code inclusion, and revisions to EDI testing language. Offerors should refer to upcoming amendments for definitive details.

Amendment / Modification

This amendment modifies the solicitation SPE2DV-25-R-0001 for Medical/Surgical Prime Vendor (PV) General VI.

Key changes include:

• Solicitation Details (Page 1, SF1449, Box 10):
  • Added NAICS code 423450 with a Size Standard of 200.
  • Checked the "Unrestricted" box for acquisition.
• Pre-Proposal Conference Deadline (Page 2):
  • The deadline for submitting additional questions has been changed from "two (2) weeks before the closing of the solicitation" to Friday, November 14, 2025, 05:00PM ET.
• Attachment Cross-Reference (Page 2):
  • A table has been added to cross-reference DIBBS file names with SAM file names for various attachments, including the SOW, Price Book, and Definitions. A dummy 11-page solicitation in DIBBS is noted as disregarded.
• Incorporated Clauses (Page 3):
  • Added: DFARS 252.225-7061 (Restriction on Acquisition of Personal Protective Equipment from Non-Allied Foreign Nations).
  • Deleted: FAR 52.249-8 (Default (Fixed-Price Supply and Service)).
• Proposal Submission (Page 3):
  • Deleted instructions for submitting duplicate copies via email.
  • Updated instructions to require submission of one electronic copy via DIBBS and one electronic copy via email.
• PVWRM Breadth and Depth Capability (Tab G) (Pages 3-4):
  • The description of Attachment IV has been revised to specify six separate spreadsheets for readiness requirements applicable to specific Global Regions.
  • Clarified that offerors must identify breadth (types) and depth (quantity) and commit to a minimum of 75% of breadth and 25% of depth.
  • Revised instructions for filling out the spreadsheet, including the use of "X" for 100% quantity on hand and specifying when to enter a quantity in the "PV Committed Quantity" column.
• Technical Data Clauses (Page 5):
  • Incorporated several DFARS clauses related to Rights in Technical Data and restrictions on interrogation of detainees.
• Statement of Work Updates (Page 5):
  • Updated the hyperlink for "Unique identification (UID)" in Section VI.
  • Added a requirement for monthly Accounts Receivable (AR) Reports in Section XI.
  • Deleted the paragraph regarding Electronic Data Interchange (EDI) requirements in Section X and replaced it with a revised paragraph.
• System Testing (Page 6):
  • Revised the paragraph on System Testing General in Section XIV, removing the clause about waiving requirements due to recent demonstrated performance.
• EDI Testing (Pages 6-7):
  • Revised the EDI Testing paragraph in Section XIV, clarifying requirements for initiating testing after award and the need for a test account.
• Attachments (Page 7):
  • Listed updated attachments, including Attachment I (Gen VI Price Book rev.1), Attachment VIII (Pre-Proposal Conference – Questions and Answers), and Attachment IX (DAPA Holders).

This amendment affects multiple sections of the original solicitation, including SF1449, Caution Notices, various sections of the Statement of Work (SOW), and clauses incorporated by reference.

Proposal submission instructions have been clarified regarding electronic copies. The deadline for submitting questions has been specifically set. Offerors should review the updated requirements for PVWRM Breadth and Depth Capability and EDI testing.

Amendment / Modification

This document, Amendment 0001, modifies Solicitation SPE2DV25R0001. The primary purpose is to extend the solicitation's receipt date for offers. It also introduces several new attachments and updates existing ones:

• Attachment I: Updated "Gen VI Price Book (rev.1)" for price proposal submissions.
• Attachment II: Contains "Pre-Proposal Conference Questions and Answers."
• Attachment III: Provides a list of "Gen V DAPA Holders."
• Attachment IV: The continuation page for Amendment 0001.

• The solicitation's receipt date for offers has been extended.

• New attachments have been added or referenced.

• The deadline for submitting offers has been extended (specific new date not detailed in the provided pages, but implied by the amendment's effective date).

• Bidders should refer to the newly provided attachments for updated pricing information, Q&A, and lists of DAPA holders.

Form / Attachment / Pricing Sheet

This document, "Attachment IX - DAPA Holders.xlsx", provides a list of entities that are recognized as Defense Agency Pricing Agreements (DAPA) holders. This list is intended to inform potential bidders about approved suppliers or contractors within the defense agency framework.

• The spreadsheet contains two columns: 'DAPA Name' and 'DAPA Standard Name'.
• It lists numerous companies, some with multiple entries or variations in their names.

Bidders should review this list to determine if they are listed as a DAPA holder. If the opportunity requires or prefers working with DAPA holders, or if participation as a DAPA holder is a prerequisite, this list is crucial for understanding the existing landscape of approved vendors.

Form / Attachment / Pricing Sheet

This document, "Attachment I - Gen VI Price Book (rev.1)", is a pricing sheet that provides the structure for offerors to submit their pricing for the MSPV Gen VI DLA solicitation (SPE2DV-25-R-0001). It details various CLINs (Contract Line Item Numbers) across different regions (Global North, South, and West) and service categories.

• Regions: Pricing is broken down by Global North, Global South, and Global West regions.
• Roles: Offerors must provide pricing for roles as either a Primary PV (Prime Vendor) or a Back-Up PV.
• Pricing Format: Pricing must be submitted in the correct format, either as a percentage (%) or a dollar value ($), as specified for each line item.
• CLINs: The document lists numerous CLINs related to cost of access, distribution fees, readiness support, emergency order expenses, delivery frequency, stockless options, delivery locations, and customer service.
• Instructions: Offerors must fill out all required CLINs for the role(s) they are bidding on. Some CLINs are required for both Primary and Back-Up roles and must have identical pricing.

This price book is critical for any vendor intending to bid on solicitation SPE2DV-25-R-0001. Bidders must carefully review the instructions and the specific pricing requirements for each CLIN within each region and for each role (Primary/Back-Up). Accurate and complete pricing submission in the specified format is essential for proposal evaluation.

Form / Attachment / Pricing Sheet

This document, "Attachment IV D - PVWRM North Backup.xlsx", is an Excel spreadsheet containing a detailed list of items related to the "MediPrice PVWRM Item List". It appears to be a component of a larger solicitation or procurement package, likely providing specific product data required for bidding.

• NSN (National Stock Number): Unique identifier for each item.
• NSN Nomenclature: Description of the item.
• NSN Unit of Issue (U/I) & Pack Qty: Standard packaging information.
• DoD Manufacturer & Manufacturer Part Number: The manufacturer and part number recognized by the Department of Defense.
• Supplier-Proposed Manufacturer & Part Number: The manufacturer and part number proposed by a supplier.
• Supplier Unit of Sale (U/S) & Qty Per Unit of Sale (QU/S): Supplier-specific sales packaging.
• WRM Coverage Support Qty: Quantity related to War Reserve Materiel coverage.
• PV Committed Quantity: Quantity committed for a specific purpose (likely a previous procurement or requirement).
• Unavailability Issues: Indicates any known issues with item availability.

This attachment is crucial for bidders as it lists the specific medical and surgical items required. Vendors must review this list to understand the exact National Stock Numbers (NSNs), nomenclature, and quantities. They need to identify their ability to supply these items, noting the DoD-specified manufacturers and part numbers, and potentially proposing their own supplier information. The "PV Committed Quantity" and "Unavailability Issues" columns may also inform bidding strategy and risk assessment.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed list of medical items, including their National Stock Numbers (NSNs), nomenclature, unit of issue, manufacturer information, supplier details, and quantities. It appears to be a list of required or proposed items for the opportunity.

• NSN (National Stock Number): Unique identifier for each item.
• NSN Nomenclature: Description of the item.
• NSN Unit of Issue (U/I): Standard unit for the item (e.g., PG for package, EA for each).
• NSN Pack Qty: Quantity per NSN unit.
• DoD Manufacturer: Manufacturer recognized by the Department of Defense.
• DoD Manufacturer Part Number: Manufacturer's specific part number.
• Supplier-Proposed Manufacturer Name: Name of the manufacturer proposed by the supplier.
• Supplier Manufacturer Part Number: Supplier's proposed part number.
• Supplier Unit of Sale (U/S): Unit in which the supplier sells the item (e.g., BX for box, CA for case).
• Supplier Qty Per Unit of Sale (QU/S): Quantity of the item within the supplier's unit of sale.
• WRM Coverage Support Qty: Quantity related to War Reserve Materiel (WRM) coverage.
• PV Committed Quantity: Quantity committed by the supplier.
• Unavailability Issues: Any noted issues with item availability.

This attachment provides a comprehensive list of specific medical supplies and their associated details. Bidders should use this list to understand the exact items required, their specifications, and potential quantities. It is crucial for preparing accurate pricing and ensuring compliance with the opportunity's material requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the Medical Surgical Prime Vendor (MSPV) GEN VI program, which aims to provide routine ordering capabilities and contingency/disaster support for medical surgical supplies worldwide.

• Procurement of medical and surgical supplies, including but not limited to drugs, surgical dressing materials, instruments, equipment, medical sets, kits, hospital clothing, safety equipment, and some small medical equipment.

• Excludes "large hospital equipment" such as diagnostic equipment (Ultrasound, PET, CT, MRI, X-ray), life support equipment (ventilators, heart-lung machines, dialysis machines), and medical laboratory equipment.

• Covers items available through designated contracting instruments like DAPA, BPAs, and Incentive Agreements.

• Includes various Prime Vendor Offered Services (see Section XII) that may be required or optional.

• Fill-rates are critical, with specific minimums for usage data items (e.g., 90% for ordering facility, 99% for stockless service) and non-usage items (e.g., 80% for CONUS, 70% for OCONUS).

• Delayed Delivery orders have a required fill-rate of 98%.

• PVWRM fill-rate is 100%.

• Performance reviews will consider fill-rate compliance.

• Contracts will consist of a 30-month base period, with three 30-month option periods, totaling a maximum contract length of 10 years.

• The program is divided into three Global Regions: North, South, and West, covering various states and commands.

• Performance includes delivery to various locations worldwide, including CONUS and OCONUS.

• Three Global Regions (North, South, West) with Primary and Back-Up Prime Vendors per region.

• Master Ordering Facilities (MOFs) and Quasi-MOFs are defined.

• Specific requirements for shipping, packaging, labeling, and marking (PPPL&M), including hazardous materials (HAZMAT) and temperature-sensitive products.

• Cold chain management protocols are detailed for refrigerated and frozen items.

• Electronic Data Interchange (EDI) requirements for various transaction sets (850, 855, 856, 810, 824, 997, 838, 865).

• Cybersecurity requirements and cyber incident reporting are outlined.

• Prime Vendor War Readiness Materiel (PVWRM) provision requires maintaining committed inventory levels.

Form / Attachment / Pricing Sheet

This document, "Attachment II - MSPV Gen VI Authorized Customers.xlsx", provides a list of authorized customers for the Medical Surgical Prime Vendor (MSPV) Gen VI program. It details specific facilities, contract numbers, DoDAACs, contract types, priorities, and regions associated with these customers.

• NameOfFacility: The name of the government facility or organization authorized to procure under the contract.
• ContractNumber: The specific contract number associated with the facility.
• DoDAAC: Department of Defense Activity Address Code, a unique identifier for the facility.
• ContractType: Indicates if the contract is for 'ROF' (Requisition Order Fulfillment) or 'MOF' (Multiple Order Fulfillment).
• Priority: Specifies if the contract is 'PRIMARY' or 'BACKUP' for that facility.
• ContractRegion: The geographical region where the facility is located (e.g., NORTH, SOUTH, WEST, OCONUS).

This attachment is crucial for potential bidders to understand the scope of authorized customers and their associated contract details under the MSPV Gen VI program. It helps in identifying the types of facilities and regions that are part of the program, which can inform bidding strategies and market analysis. Bidders can use this information to gauge the potential reach and scale of the contract.

Form / Attachment / Pricing Sheet

This document, "Attachment IV C - PVWRM South Primary.xlsx", is an Excel spreadsheet containing a detailed list of items related to the "PVWRM South Primary" (Prepositioned War Reserve Materiel) inventory. It serves as a critical component for understanding the specific materiel requirements for this opportunity.

The spreadsheet includes the following columns:

• NSN (National Stock Number)
• NSN Nomenclature
• NSN Unit of Issue (U/I)
• NSN Pack Qty
• DoD Manufacturer
• DoD Manufacturer Part Number
• Supplier-Proposed Manufacturer Name
• Supplier Manufacturer Part Number
• Supplier Unit of Sale (U/S)
• Supplier Qty Per Unit of Sale (QU/S)
• WRM Coverage Support Qty
• PV Committed Quantity
• Unavailability Issues

This attachment is crucial for potential bidders as it outlines the exact medical materiel (National Stock Numbers, descriptions, quantities, and manufacturers) required for the PVWRM South Primary. Bidders must use this list to understand the scope of the materiel needed, identify potential supply chain challenges, and accurately price their proposals. The 'PV Committed Quantity' and 'WRM Coverage Support Qty' columns provide insight into current or planned stock levels, which may influence demand and urgency.

Form / Attachment / Pricing Sheet

This document visually represents the "Medical/Surgical Prime Vendor Regions - Generation VI." It serves as a map to delineate geographical areas assigned to different prime vendors.

• The map displays various regions including NORTHCOM, WEST CONUS, NORTH CONUS, SOUTH CONUS, INDOPACOM, EUCOM, CENTCOM, and AFRICOM.
• A legend indicates the color-coding for GLOBAL, NORTH, SOUTH, and WEST regions.
• Specific states and countries are labeled within their respective regions.

This map is crucial for bidders to understand the geographical scope of the Medical/Surgical Prime Vendor contract. It helps identify which region(s) a vendor might be responsible for or interested in, potentially influencing bidding strategy and resource allocation.

Form / Attachment / Pricing Sheet

This document, "Attachment III - GEN VI DEFINITIONS," serves as a glossary of terms and acronyms used within the Medical Surgical Prime Vendor (MSPV) program, specifically for the "GEN VI" iteration. It is intended to ensure a common understanding of terminology among all parties involved in the program, including the Defense Logistics Agency (DLA), prime vendors (PVs), and authorized customers.

• Definitions: Provides clear, concise definitions for a wide range of terms related to:
  • Organizations and Commands: (e.g., Air Mobility Command (AMC), Defense Health Agency Medical Logistics Division (DHA MEDLOG))
  • Contractual and Pricing Terms: (e.g., Annual Purchase Commitment (APC), Cost Recovery Rate (CRR), Delivered Unit Price, Incentive Agreement (IA))
  • Operational Terms: (e.g., Backorder, Back-up Prime Vendor (PV), Routine Ordering Facility (ROF), Master Ordering Facility (MOF))
  • Systems and Technology: (e.g., Enterprise Business Systems (EBS), Electronic Data Interchange (EDI), Radio-Frequency Identification (RFID))
  • Geographical Regions: (e.g., CONUS, OCONUS, Global North Region, Global South Region, Global West Region)
• Acronyms: Explains the meaning of numerous acronyms used throughout program documentation.

This document is crucial for potential bidders to fully understand the language and context of other related solicitation documents (such as the SOW, PWS, or solicitation itself). Familiarity with these definitions will help bidders accurately interpret requirements, understand operational procedures, and formulate compliant proposals. It clarifies specific terms related to ordering, pricing, delivery, and customer types within the MSPV program.

Form / Attachment / Pricing Sheet

This document, "Attachment IV B - PVWRM West Primary.xlsx", is an Excel spreadsheet containing a detailed list of items related to the "MediPrice PVWRM Item List" sheet. It appears to be a pricing or inventory sheet for medical supplies, providing National Stock Numbers (NSNs), nomenclature, unit of issue, pack quantities, manufacturer details, supplier information, and committed quantities.

• NSN (National Stock Number): Unique identifier for each item.
• NSN Nomenclature: Description of the item.
• NSN Unit of Issue (U/I) & Pack Qty: How the item is packaged and sold.
• DoD Manufacturer & Part Number: Original manufacturer information.
• Supplier-Proposed Manufacturer & Part Number: Information on the supplier's offering.
• Supplier Unit of Sale (U/S) & Qty Per Unit of Sale (QU/S): How the supplier sells the item.
• WRM Coverage Support Qty & PV Committed Quantity: Quantities related to the item's availability and commitment.
• Unavailability Issues: Notes on any problems with item availability.

This attachment is crucial for bidders to understand the specific medical supplies required, their quantities, and potentially their pricing structure. Bidders should review this list to ensure they can meet the demand for these items and to inform their pricing strategies. It provides the detailed product specifications and quantities that form a core part of the opportunity's requirements.

Form / Attachment / Pricing Sheet

This document is a template for a Small Business Subcontracting Plan, as required by FAR 52.219-9(d). It provides a structured outline for contractors to detail their plans for subcontracting with small businesses and other small business categories. Bidders may need to complete and submit this plan as part of their proposal or contract.

• Plan Period: Specifies the duration the plan covers.
• Plan Type: Differentiates between an "Individual Plan" (for a specific contract) and a "Commercial Plan" (company-wide or division-wide).
• Goals: Requires detailed dollar and percentage goals for subcontracting with various small business categories (Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, HUBZone Small Business).
• Products/Services: Lists the types of products/services to be subcontracted.
• Goal Development & Source Identification: Outlines the methods used for developing goals and identifying potential subcontractors.
• Indirect Costs: Specifies whether indirect costs are included in subcontracting goals.
• Program Administrator: Identifies the individual responsible for administering the subcontracting program.
• Equitable Opportunity: Details good faith efforts to ensure fair competition for subcontractors.
• Reporting & Recordkeeping: Outlines requirements for reporting subcontracting achievements and maintaining related records.
• Prompt Payment: Addresses timely payment to small business subcontractors.

This template is crucial for bidders who are required to submit a subcontracting plan. It outlines the specific information and goals the government expects to see. Understanding this template helps bidders prepare a compliant and comprehensive subcontracting plan, which may be a significant factor in proposal evaluation or contract award.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled 'MediPrice PVWRM Item List' which details various medical supply items. It appears to be a list of National Stock Numbers (NSNs) with associated nomenclature, unit of issue, manufacturer information, and quantities.

• NSN (National Stock Number): Unique identifier for each item.
• NSN Nomenclature: Description of the item.
• NSN Unit of Issue (U/I): The standard unit for the NSN.
• NSN Pack Qty: Quantity per NSN unit.
• DoD Manufacturer: Manufacturer recognized by the Department of Defense.
• DoD Manufacturer Part Number: Part number from the DoD manufacturer.
• Supplier-Proposed Manufacturer Name: The name of the manufacturer proposed by the supplier.
• Supplier Manufacturer Part Number: The part number from the supplier's manufacturer.
• Supplier Unit of Sale (U/S): The unit in which the supplier sells the item.
• Supplier Qty Per Unit of Sale (QU/S): The quantity of the item within the supplier's unit of sale.
• WRM Coverage Support Qty: Quantity related to War Reserve Material (WRM) coverage.
• PV Committed Quantity: Quantity committed by the supplier.
• Unavailability Issues: Any noted issues with item availability.

This list provides specific item details, including NSNs, descriptions, and quantities, which are crucial for bidders to understand the exact medical supplies required. It details the quantities needed for WRM coverage and any committed quantities, which can inform a bidder's capacity and pricing strategy. Bidders should use this list to identify the specific products they can supply and to ensure their offerings meet the specified NSNs and quantities.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed list of medical supplies, specifically focusing on Wound Replacement Material (WRM) South Backup items. It serves as a reference for potential suppliers regarding the National Stock Numbers (NSNs), nomenclature, units of issue, manufacturer details, and quantities required.

• NSN (National Stock Number): Unique identifier for each item.
• NSN Nomenclature: Description of the medical supply.
• NSN Unit of Issue (U/I): Standard unit for the NSN.
• NSN Pack Qty: Quantity per package for the NSN.
• DoD Manufacturer: Manufacturer recognized by the Department of Defense.
• DoD Manufacturer Part Number: Manufacturer's specific part number.
• Supplier-Proposed Manufacturer Name: Manufacturer proposed by the supplier.
• Supplier Manufacturer Part Number: Supplier's part number for the item.
• Supplier Unit of Sale (U/S): Unit in which the supplier sells the item.
• Supplier Qty Per Unit of Sale (QU/S): Quantity of the item within the supplier's unit of sale.
• WRM Coverage Support Qty: Quantity supporting WRM coverage.
• PV Committed Quantity: Quantity committed under the Provisioning Value (PV).
• Unavailability Issues: Any noted issues with item availability.

This attachment is crucial for bidders to understand the specific medical supplies required, their technical specifications, and the quantities needed. It directly informs procurement decisions, pricing strategies, and the ability to meet the government's supply requirements for the opportunity. Bidders must review this list to ensure they can provide the specified items accurately and competitively.

Solicitation / RFP / RFQ

This solicitation, SPE2DV-25-R-0001, is for the Medical Surgical Prime Vendor (Med/Surg PV) Program, which aims to provide routine ordering capability and contingency/disaster support globally. The program is structured into three Global Regions: North, South, and West. Awards will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• The solicitation covers the provision of medical surgical supplies and services.

• Offerors must be capable of supporting one or more of the three Global Regions (North, South, West) as either a Primary or Back-up Prime Vendor (PV).

• Offerors must submit proposals for both a Non-Price Proposal (Volume 1) and a Price Proposal (Volume 2).

• Specific requirements include: Written certification of compliance, signed SF 1449, written code of business ethics and conduct, completed representations and certifications, a Small Business Subcontracting Plan (for large businesses), authorized negotiators and points of contact, PVWRM Breadth and Depth Capability, and Cybersecurity Requirements.

• Electronic Data Interchange (EDI) testing is required prior to negotiations.

• The intended contract type is Firm Fixed-Price Indefinite Delivery/Indefinite Quantity (IDIQ).

• The contract will have a base period of 30 months, plus three 30-month option periods, totaling up to 10 years of ordering ability.

• Offers must be submitted electronically via DIBBS by December 10, 2025, 3:00 PM Local Philadelphia Time.

• A pre-proposal conference will be held virtually on October 22, 2025.

• Proposals will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation factors include: Solicitation Requirements (Acceptable/Unacceptable) and Past Performance (Acceptable/Unacceptable).

• Price will be evaluated based on the total offered PV cost for each region.

• The solicitation does not explicitly state a set-aside, but it does mention small business participation requirements and the need for offerors to identify their business size standard.

• Numerous attachments are referenced, including a Price Book, Definitions, Medical Requirements, Subcontracting Plan Guide, Program Map, and Statement of Work.

• The solicitation incorporates by reference many FAR and DFARS clauses.

• Offerors are cautioned regarding late submissions and the need for electronic submission via DIBBS.