DOCKSIDE USCGC ESCANABA FY27 AA

Specification / Other

This document, "Attachment 1 - Specification - CGC ESCANABA FY27 AA.pdf", outlines the specifications for dockside repairs for the USCGC ESCANABA (WMEC 907) during FY2027. It details various "Work Items" that specify the required tasks for contractors.

• Work Item 1: Tanks, Aviation Fuel Service, Clean And Inspect
• Work Item 2: Tanks (Aviation Fuel Stowage And Overflow), Clean And Inspect
• Work Item 3: 28 Volt DC Helo Power Supply, Load Test
• Work Item 4: 400 Hz Power Supply (FCX Systems Inc), Load Test
• Work Item 5: Windspeed Transmitter, Anemometer, Remove and Reinstall
• Work Item 6: Flow Meter (Aviation Fuel), Calibrate
• Work Item 7: Helicopter Tie-Down Fittings, Raised, Repair
• Work Item 8: Helo Talon Grids, Inspect and Test
• Work Item 9: Decks, Helicopter Operating Areas, Preserve
• Work Item 10: Flight Deck Line Up Light Components, Renew

The document also includes "General Requirements" that apply to all work items, covering aspects such as scope, references, safety, environmental protection, and quality control measures. It references numerous Coast Guard drawings, technical publications, and industry standards.

Specific items of government-furnished property are listed, including anemometers, impeller type liquid meters, screws, talon grid stanchion bolts, and lighting components.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for insurance, change request procedures, and the schedule of work for a contract, likely related to ship repair or modification.

• Required Insurance: Contractors must maintain specific insurance policies, including Ship Repairer's Liability ($500,000 per occurrence) and Comprehensive General Liability ($500,000 per occurrence), as well as coverage under the Longshoremen's and Harbor Worker's Act and State Workmen's Compensation Law. Insurance certificates must name the US Coast Guard vessel and contract number.

• Change Request (CR) Process: Contractors cannot perform work without Contracting Officer authorization. CRs are authorized by the Contracting Officer and performed at labor billing rates specified in the Schedule. A CR composite labor rate is defined, including direct production labor, indirect costs, and profit/fee. Direct production labor examples include abrasive cleaning, welding, machining, electrical work, and shipfitting. Indirect costs cover planning, supervision, and support functions. Direct consumables and expendables are also detailed. Pricing for direct materials, direct subcontracted services, and direct consumables/expendables must be itemized separately and not included in the CR composite labor rate. CRs do not cover replacement work under specific clauses. The Government may negotiate CRs, or procure services externally if a fair price cannot be agreed upon. CRs are transmitted via email and follow a specific process involving Condition Found Reports (CFR), Condition Report Replies (CRR), Change Requests (CR), Initial Government Estimates (IGE), Contractor Proposals, Negotiations, and finally, contract modifications. Contractors must submit labor hours, lists of materials/services/consumables with prices, and any proposed changes to the Schedule of Work for CR quotes. Payment for CR work is contingent upon a written contract modification.

• Schedule of Work: Within three working days of a vessel's arrival for dry-dock or at the arrival conference for dockside availabilities, the contractor must provide the Contracting Officer and COR with a Production Schedule, Work Package Network, Total Manpower Loading Curve, Trade Manning Curves, and a Subcontracting List. These documents should detail work items, milestones, critical paths, and manning requirements. Any deviations from the Production Schedule exceeding two working days must be immediately reported. Delays impacting the performance completion date may result in remedies for late performance.

• Not explicitly detailed beyond the requirement for timely submission of schedules and reporting of deviations.

• Performance occurs at the contractor's facility for dry-dock availabilities and dockside availabilities.

• Access to the Vessel: Authorized Government personnel, other contractors, and their subcontractors will be granted access to the vessel and contractor's facility on a noninterference basis. The contractor must provide reasonable arrangements for these personnel and ensure they comply with shipyard rules regarding safety and security.

• Temporary Services: Contractors may be required to provide temporary services such as water, electricity, and telephone. Equitable adjustments may be requested for providing these services if performance time is extended due to Government-caused delay.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 70Z08026QMECP0022) for repairs to the USCGC ESCANABA, specifically for the FY27 period, with a performance period from October 20, 2026, to November 18, 2026. The acquisition is set aside 100% for Small Business, with NAICS code 336611 and a size standard of 1300 employees.

• The solicitation details requirements for "USCGC ESCANABA AA FY27 - POP 20OCT-18NOV 2026".

• Specific technical requirements, including technical approach, quality control, coating plan, technical representation plan, subcontract plan, and welding documentation, are outlined.

• Offerors must submit a Planning Document (PD) with specific characteristics, including data and graphical representation, overall performance dates, and projected delivery dates for Critical Inspection Reports (CIRs).

• A nationally recognized Quality Management System (QMS) certification or a summary of the quality assurance and quality control approach is required.

• An independent preservation plan for critically coated surfaces is required.

• Welding documentation in accordance with SFLC Standard Specification 0740 is necessary.

• Contract Type: Firm Fixed Price.

• Period of Performance: October 20, 2026, to November 18, 2026.

• Offers are due by June 22, 2026, at 10:00 AM local time.

• Quotes must be submitted via email to the Contracting Officer and Contract Specialist.

• Submissions must include a Cover Letter, Technical Capability Submission (max 15 pages, excluding PD and Welding Documentation), Experience Submission (max 5 pages), Past Performance Submission (max 3 pages), and Price Schedule (Attachment 1).

• The Government will evaluate offers based on Technical Capability, Experience, Past Performance, and Price (Total Evaluated Price - TEP).

• Technical Capability, Experience, and Past Performance are considered more important than price in a best value tradeoff analysis.

• A site visit is scheduled and must be completed by June 10, 2026.

• This acquisition is 100% set aside for Small Business.

• Standard Form 1449 is used for the solicitation.

• Numerous FAR and HSAR clauses are incorporated by reference, covering topics such as stop-work orders, definitions, contractor code of business ethics, personal identity verification, payment by electronic funds transfer, bankruptcy, government property, hazardous substances, warranty of services, protest after award, contract terms and conditions, authorized deviations, security prohibitions, and various small business program representations.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the USCGC ESCANABA (WMEC-270B) Dockside Availability FY2027. It outlines specific service items, labor rates, and material handling fees that bidders must consider for their proposals.

• Definite Items: Includes services such as cleaning and inspecting aviation fuel tanks, testing power supplies, repairing helicopter tie-down fittings, and preserving helicopter operating areas. Each item is listed with a unit of "JOB".
• Option Items: Includes "Composite Labor Rate" (per Hour) and "GFP Report" (NSP).
• Travel and Perdiem: A line item for travel and per diem expenses is included.
• Open and Inspect Repairs: Details labor rates and material markup/handling fees applicable to "open and inspect" repair items. These will be incorporated via contract modification. The values provided are estimates for evaluation purposes.
• Fields to Complete: Bidders are instructed to fill in sections highlighted, specifically for "Labor Rate" (OA/G-001) and "Material Markup/Handling Fee" (OA/G-002).

This pricing schedule is critical for bidders to understand the cost structure for the services required. Bidders must accurately fill in the highlighted labor rates and material markup percentages. The "Total Price of Definite Items," "Total Price of Option Items," and "Total Fixed Price Ceiling of Open and Inspect Repairs" will be calculated based on the provided unit prices and quantities, and are essential for proposal evaluation.