Dockside: USCGC TAHOMA DS FY26

Amendment / Modification

This amendment provides clarifications to questions submitted by prospective offerors. Key points include:

• Clarification on the provision of GFM (Government Furnished Material), specifically a flex coupling, which will be provided at the start of the availability.

• Clarification regarding Paragraph 3.2 of Item #37 in the Work Specification. The government confirms that the cutter will not be drydocked for this availability, and access to tanks will be via manhole covers. Any cutting of deck or bulkhead plating would only occur if necessary for access.

• Regarding Work Item 12, offerors are instructed to follow the specification and remove the heat exchangers from the cutter, rather than cleaning and testing them in place as may have been done in the past.

• Clarifications pertain to GFM (Item #10, page 47), Work Specification (Paragraph 3.2, Item #37), and Work Item 12.

• The closing date for the solicitation remains unchanged: February 13, 2026, at 12:00 PM EST.

• All other terms and conditions of the original solicitation remain unchanged.

Statement of Work (SOW) / Specification

This document, "SPECIFICATION FOR DOCKSIDE REPAIRS FY2026 (Rev-1, 14 January 2026)", outlines the comprehensive requirements for maintenance, cleaning, inspection, repair, and renewal tasks for the USCGC TAHOMA (WMEC 908). The objective is to ensure the vessel's operational readiness through detailed work items covering various ship systems and components.

• Major Work Areas: The document specifies numerous work items including cleaning, inspection, and preservation of various tanks (e.g., Aviation Fuel, Potable Water, Ballast, Grey Water, Sewage, Dirty Oil, Accessible Voids). It also covers the overhaul, inspection, and renewal of critical components such as Flexible Couplings, Steering Gear, Anchor Windlass, Warping Capstan, and the Appleton FB 20-21 Single Point Davit (SPD).

• System Maintenance: Tasks include inspection and testing of 400 HZ Circuit Breakers, cleaning and inspection of various Vent Ducts (Engine Room, Galley, Laundry Exhaust), cleaning and flushing of the Chill Water System and Sewage Piping, and renewal of Seawater Heat Exchangers, Engine Room Fan Controllers, and associated piping.

• Tasks & Responsibilities: Contractors are responsible for performing all specified work in accordance with Coast Guard drawings, technical publications, and SFLC Standard Specifications. This includes initial and post-repair operational tests, submission of Condition Inspection Reports (CIRs), and strict adherence to environmental protection requirements.

• Compliance: All work must comply with SFLC Standard Specifications (e.g., 0000 General Requirements, 0740 Welding, 6310 Preservation, 5000 Auxiliary Machine Systems, 5100 Ventilation) and relevant Coast Guard Technical Publications and drawings.

• Inspection & Testing: Specific criteria are provided for tank inspections (visual, ultrasonic thickness, pit depth, coating condition), alignment checks for flexible couplings and propulsion shafting, hydrostatic and leak tests for piping and heat exchangers, and operational tests for various systems.

• Quality Control: Detailed in-process quality control measures are outlined for surface preparation, coating application, and environmental compliance.

The repairs are scheduled for Fiscal Year 2026 and are to be conducted dockside at a Coast Guard facility, potentially a US Navy facility. Specific requirements for base access and facility usage are detailed.

• Contractor Provisions: Contractors must provide portable fire extinguishers and fire watch support.
• Environmental Protection: Strict adherence to environmental regulations, including spill prevention, storm water permits, air emission permits, and hazardous waste management, is mandatory. An Environmental Manager must be appointed.
• Personnel & Access: Personnel require SECNAV 5512 and a second form of ID for base access. Weight restrictions apply for pier operations.
• Government-Furnished Property: A consolidated list of Government-Furnished Property is provided for various work items.
• Technical Expertise: Technical Representatives (Tech Reps) are required for specialized tasks like strain gauge alignment.
• Vessel Operations: Coast Guard personnel will operate all shipboard machinery and equipment during the availability.

Form / Attachment / Pricing Sheet

This document is a blank pricing schedule for the "USCGC TAHOMA (WMEC-270B) DOCKSIDE AVAILABILITY FY2026" opportunity. It outlines various services and items for which bidders must provide unit prices.

• Services/Items: A list of 49 specific tasks (D-001 through D-051) and optional items (D-052) related to cleaning, inspection, repair, overhaul, and preservation of various ship systems and components (e.g., tanks, piping, heat exchangers, generators, steering gear, anchor equipment).
• Units: Most items are priced per JOB, with some exceptions like labor rates (Hour), laydays (Day), and GFP reports (EA).
• Pricing Columns: Bidders are required to fill in the 'UNIT PRICE' and 'EXTENDED PRICE' for definite items and 'Over and Above/Growth Labor Rate' and 'Over and Above/Growth Material Markup/Handling Fee' for growth work.
• Optional Items: Item D-052 ('Tanks, Dirty Oil and Waste, Preserve, Partial') is marked as [OPTIONAL].
• Growth Work: Sections for 'Over and Above/Growth Labor Rate' and 'Over and Above/Growth Material Markup/Handling Fee' are provided, with instructions that these will be used for contract modifications if growth work is added.

This pricing schedule is critical for bidders to prepare their proposals. It details the specific services required and provides the structure for submitting cost proposals. Bidders must accurately price each line item, as these costs will be evaluated. The 'Over and Above/Growth Work' section indicates how additional work outside the initial scope will be priced and managed throughout the contract's life.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for dockside repairs onboard the USCGC TAHOMA (WMEC 908). It is issued as a Request for Quotations (RFQ) and is prepared in accordance with Federal Acquisition Regulation (FAR) subpart 12.2. The government intends to award a Firm Fixed Price contract.

• Dockside repairs for the USCGC TAHOMA (WMEC 908).

• Specific requirements are detailed in Attachment 2, Statement of Work Specification.

• Offerors must submit a Technical Approach, including a Planning Document, Quality Control plan, Temporary Services plan, Coating Plan, Technical Representation Plan, Subcontract Plan, System Flushing and Cleaning Plan, and Heat Exchanger Cleaning and Testing Plan.

• Welding documentation in accordance with SFLC Standard Specification 0740 is required.

• Offerors must acknowledge pier restrictions.

• Contract Type: Firm Fixed Price.

• Period of Performance: May 25, 2026 to August 7, 2026.

• Estimated value is not explicitly stated, but the solicitation number is 70Z08026QMECP0010.

• Quotes are due by February 13, 2026, 12:00 PM local time.

• Quotes must be submitted via email to the Contracting Officer and Contract Specialist.

• Evaluation will be based on Technical Capability, Experience, Past Performance, and Price, in descending order of importance. Technical capability, experience, and past performance combined are significantly more important than price.

• Quotes must be held firm for 90 calendar days from the receipt date.

• Key deadlines: Last day to request drawings is January 29, 2026. Last day for questions is February 5, 2026, 12:00 PM ET.

• This acquisition is set aside for Small Business (100%).

• NAICS Code: 336611 (Shipbuilding and Repair)

• Size Standard: 1300 employees

• U.S. Coast Guard standard specifications can be downloaded via a provided link.

• Some referenced documents may have export control limitations and require Joint Certification Program (JCP) certification for access.

• Offerors must be registered in the System for Award Management (SAM.gov).