Document Destruction Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Document Destruction Services for the VA White City Southern Oregon Rehabilitation Centers and Community Based Outreach Clinics (SORCC) and surrounding CBOCs in White City, OR. This is a combined synopsis/solicitation for secure, on-site shredding services. Offers are due March 10, 2026.
Scope of Work
The contractor will provide on-site commercial document destruction services for classified, sensitive, confidential, and medical records. Key requirements include:
- Destruction of paper data using two-factor shredding per commercial standards.
- Provision of locked security waste containers (bins, consoles, rolling bins) at VA facilities.
- Maintenance of containers in a clean, safe, and odor-free condition.
- Provision of written documentation (Certificate of Destruction) for each pick-up.
- Contractor personnel must be NAID certified, bonded, and insured, or meet equivalent standards.
- Compliance with all VA security requirements and provision of employee identification.
Contract & Timeline
- Contract Type: Firm-fixed price.
- Period of Performance: A base year (April 1, 2026 – March 31, 2027) plus four option years, extending through March 31, 2031.
- Set-Aside: Unrestricted.
- NAICS Code: 561990 (Other Support Services), with a small business size standard of $16.5M.
- Response Date/Time: March 10, 2026, 3:00 PM Mountain Time.
- Published Date: February 26, 2026.
Evaluation
Award will be made to the offer most advantageous to the Government, based on evaluation factors in Section E of the RFQ. The primary focus will be on the lowest price offer that meets responsibility requirements and demonstrates a satisfactory record of past performance.
Additional Notes
Offers must be emailed to Amy Kuczajda at Amy.Kuczajda@va.gov. Questions must also be submitted in writing via email to the same contact. A Business Associate Agreement (BAA) is required within 90 days of award. Full text of provisions and clauses can be accessed at www.acquisition.gov.