Document Destruction Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 63NLRB26Q0003 for NLRB Document Destruction Services.

• Incumbent Contractor & Historical Pricing: Stericycle, Inc. is the incumbent, with a total award price of $196,169.61.
• Service Type: The requirement is for "On-Demand" services, with an option for recurring services.
• Location Data: A comprehensive list of NLRB office addresses, estimated paper volumes, and bin counts is available in the "A17 SRL" attachment.
• Security Clearances: Contractor employees will be escorted while in NLRB offices; no specific PSI is required.
• Pricing Structure: Offerors must submit per-office rates, not a consolidated national rate.
• Past Performance: Relevant past performance includes document management, records management, or closely related administrative support services.
• Certificates of Destruction: Refer to section 3.2.3 of the PWS for format and delivery timeline. Standard contractor documentation is acceptable if it meets required elements.
• Contract Start Date: The start date is in section 2.8 of the PWS; a 30-day transition period is anticipated.
• Small Business Teaming: Teaming with large businesses is permissible.
• Virtual Offices: NLRB has no "virtual only" offices.
• NAID Certification: NAID AAA certification is required at the time of quote submission by the entity performing physical destruction.
• Key Personnel: The Project Manager requirement must be satisfied by the prime contractor.
• Subcontractor Approval: Vendors are encouraged to identify intended subcontractors in their quote.
• Bin Installation: The 30-day installation timeline is firm for all locations, including Hawaii and Puerto Rico.
• Media Destruction: Pricing for media destruction (non-paper) should be included in the pricing narrative, separate from standard on-demand pricing.
• Set-Aside Status: This acquisition is full and open competition.
• Historical Service Frequency: Historically, service was provided about monthly to locations.
• Service Locations: All listed locations are anticipated to require service during the base period, with varying frequencies.
• Expedited Service: The standard timeframe for on-demand service is 5-10 business days; no expedited service beyond this is specified.
• Recurring Services Option: Anticipation of exercising the recurring services option is unknown at this time.
• FAR 52.212-3: No hard copy submission is needed; vendors must ensure their SAM.gov UEI and Cage Code are current.
• Clauses: The clause at FAR 52.222-26 (Equal Opportunity) will be unchecked. FAR 52.222-41 and FAR 52.222-43 have been updated to be checked.

These clarifications do not appear to alter the core requirements or submission deadlines but provide essential details for accurate proposal preparation, particularly regarding pricing, certifications, and specific service logistics.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #63NLRB26Q0003) for Document Destruction Services for the National Labor Relations Board (NLRB). The government is seeking quotes for document destruction services to be performed at various NLRB offices nationwide, including Hawaii and Puerto Rico. This solicitation is for commercial items and constitutes the only solicitation; no written solicitation will be issued.

• Document destruction services, including media destruction.

• Services to be performed at various NLRB offices across the United States, Hawaii, and Puerto Rico.

• Offerors must comply with all applicable Federal Acquisition Regulation (FAR) provisions and clauses.

• Offerors must provide a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, via SAM.gov.

• NAID certification for paper destruction is required.

• Applicable NAICS Code: 561990 (All Other Support Services - Document shredding services).

• Contract terms and conditions are in effect through Federal Acquisition Circular (FAC) 2026-01.

• Options to extend services for up to 6 months (52.217-8) and extend the term of the contract up to 5 years total (52.217-9).

• Quote Due Date: April 7, 2026, no later than 10:00 AM ET.

• Submission Method: Via email to Julie Yarbrough at julie.yarbrough@nlrb.gov.

• Questions Due Date: March 24, 2026, no later than 10:00 AM ET, submitted via email to Julie Yarbrough.

• Quote Format: Two separate volumes: Technical (Volume I) and Price (Volume II).

  • Volume I (Technical Approach): Max 15 pages. Must detail approach to PWS requirements, transition plan, key personnel, and geographic service management. Must include NAID certification.
  • Volume II (Price): No page limit. Must follow the attached "Pricing Template" and may include a narrative.

• Evaluation Factors:

  1. Technical Approach (Most important)
  2. Past Performance
  3. Price

• Technical and Past Performance combined are more important than Price. Quotes must receive a "Marginal" or higher rating overall for Factor 1 (Technical) to be considered for award. Quotes containing exceptions or deviations will be considered non-responsive.

• Not specified as a set-aside; however, standard FAR clauses related to small business utilization apply.

• The document includes numerous FAR clauses and custom clauses (e.g., IPP-001 Electronic Invoicing, NLR 0008 DEI Compliance, NLR 0001 COR designation, NLR 0004 Agency-Level Protests).

• Offerors must ensure timely submission and that electronic files are virus-free and readable.

• Specific instructions are provided for handling confidential information under FOIA.

• Past Performance Questionnaires (PPQs) are required and must be submitted directly to the NLRB point-of-contact.

• The document references several attachments: Performance Work Statement, Service Requirements List, Past Performance Questionnaire, and Pricing Template.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Document Destruction Services for the National Labor Relations Board (NLRB). The services will be performed at various NLRB offices throughout the United States, including Hawaii and Puerto Rico. This solicitation is a combined synopsis/solicitation for commercial items and constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

• Document destruction services as defined in the attached Performance Work Statement (PWS).

• The contractor must demonstrate capability to provide the full range of document destruction services.

• Approach for satisfying PWS requirements, including transition plan, key personnel, and management of services over a large geographic area.

• This acquisition incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01.

• NAICS Code: 561990 (All Other Support Services - Document shredding services).

• Defense Priorities and Allocations System (DPAS) ratings do not apply.

• Quote Due Date: No later than 10:00 AM ET on April 7, 2026.

• Submission Method: Via email to Julie Yarbrough at julie.yarbrough@nlrb.gov.

• Quote Format: Two separate volumes: Technical (Volume I) and Price (Volume II).

  • Volume I (Technical): Max 15 pages, covering technical approach, PWS satisfaction, transition plan, key personnel, and geographic management.
  • Volume II (Price): No page limit, submitted in the attached "Pricing Template" format, with optional narrative support.

• Past Performance: Submit Past Performance Questionnaires (PPQs) for up to two relevant contracts. PPQs must be submitted directly to the NLRB point-of-contact by the RFQ closing date.

• Evaluation Criteria: Quotes will be evaluated based on three factors: Technical Approach, Past Performance, and Price. Technical and Past Performance are more important than Price. Technical and Past Performance combined are more important than Price.

• Questions Deadline: No later than 10:00 AM ET on March 24, 2026, via email to julie.yarbrough@nlrb.gov.

• Not specified in the provided text.

• Offerors must include completed FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, uploaded to SAM.gov.

• Quotes containing exceptions, qualifications, or deviations will be considered non-responsive and rejected.

• The Government reserves the right not to make an award.

• Confidential information marking instructions are provided.

• Attachments referenced include: Performance Work Statement, Service Requirements List, Past Performance Questionnaire, and Pricing Template.

Form / Attachment / Pricing Sheet

This document is a Service Requirements List (SRL) detailing the locations and quantities of locked bins requiring document destruction services for the National Labor Relations Board (NLRB).

• Service Locations: The SRL lists numerous NLRB offices across various states and Puerto Rico.
• Bin Quantities: For each location, the total number of locked 96-gallon bins requiring service is specified.
• Contact Information: A link to the full list of NLRB Office Addresses is provided: https://www.nlrb.gov/about-nlrb/who-we-are/regional-offices.

This document is crucial for bidders to understand the geographic scope and the volume of services required for document destruction. It provides the specific locations and the number of bins at each site, which will be essential for estimating logistical needs, resource allocation, and pricing for proposals. Bidders should use this list to assess the operational requirements and potential challenges associated with servicing all designated NLRB locations.

Form / Attachment / Pricing Sheet

This document is a pricing template for Solicitation # 63NLRB26Q0003, "Document Destruction Services for NLRB." It provides the structure for vendors to submit their pricing for the base period and four option periods, as well as for specific one-time purge projects.

• Pricing Tabs: Vendors must fill in pricing information on Tabs 2-6 for the base period and all option periods.
• Service Pricing: Includes pricing for bin installation (base only), on-demand service for one, two, or six 96-G bins, and additional bin drop-off charges.
• Sample Purge Pricing: Requires sample pricing for one-time on-site purge projects at specific locations (Overland Park, KS and Los Angeles, CA).
• Instructions: Vendors are instructed to fill in cells highlighted in yellow and to provide pricing per location.
• Base Period (Tab 2): Lists 41 NLRB locations with the total number of locked 96-gallon bins per location and requires pricing for shred service per location.
• Option Periods (Tabs 3-6): Mirror the base period structure for subsequent years (Option 1: 6/1/2027-5/31/2028, Option 2: 6/1/2028-5/31/2029, Option 3: 6/1/2029-5/31/2030, Option 4: 6/1/2030-5/31/2031).

This template is crucial for bidders to accurately price their services according to the solicitation's requirements. It outlines the specific services and locations for which pricing is required, enabling vendors to prepare a comprehensive and compliant proposal.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) requested to support vendor evaluation for solicitation #63NLRB26Q0003. It is to be completed by an evaluating organization representative to assess a contractor's performance on a previous project.

• To Be Completed By Vendor: Contractor Name & Address, Contract Number, Total Period of Performance, Completion Date, Prime Contractor Name (if different), Contract/Project Value, Type of Contract, and a Brief Description of Contract Requirements.
• To Be Completed By Evaluating Organization Representative: Evaluator's Name, Position, Organization, Phone Number, Months of Performance Monitored, and detailed statements regarding Overall Contract Performance, Customer Satisfaction, and Areas for Improvement.

This questionnaire is crucial for potential bidders as it outlines the information required to evaluate past performance, a common factor in government contract awards. Bidders should understand the types of questions asked to prepare their own past performance information and to anticipate the kind of feedback their past performance may receive. The response deadline for this questionnaire is 10:00 AM ET, APRIL 7, 2026. Completed questionnaires should be emailed to Julie Yarbrough at Julie.yarbrough@nlrb.gov.