DOCUMENTUM X PLAN ADVANCED WORKFLOW TOOL
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army has published a Justification for an Exception to Fair Opportunity for the procurement of OpenText Documentum X Plan Advanced Workflow Tool license upgrades for the United States Army Recruiting Command (USAREC). This is a new firm-fixed-price delivery order under the ITES-SW2 suite of contracts. The upgrade is critical for maintaining compatibility with the existing ARISS system and ensuring the timely processing of recruiting documentation.
Purpose & Scope
This justification supports the acquisition of perpetual software license upgrades for the OpenText Documentum X Plan Advanced Workflow Tool. The tool is essential for USAREC's Documentum and Documentum D2 Software, which is utilized by all U.S. Army Recruiters, U.S. Army Cadet Command Brigades, and other accession organizations. The brand-name licensing is required to ensure seamless compatibility with the current ARISS system, enable modification of waiver processes, workflow logic, and the creation of new workflows, all vital for the Army's accessioning mission.
Contract Details
- Contract Type: Firm-Fixed-Price Delivery Order
- Period of Coverage: Date of award through January 27, 2027
- Funding: FY26 Other Procurement Army (OPA) and Other Maintenance Army (OMA) funds
- Place of Performance: Fort Knox, KY
Procurement Justification
This procurement is justified as an exception to fair opportunity under FAR 16.507-7 (DFARS CD 2026-00045), restricting consideration to an item peculiar to one manufacturer. Market research indicated that the required items are available from ITES-SW2 contract holders, and competition exists among those holders. A fair and reasonable cost determination will be made using price analysis, as a commercial item is being acquired through the mandatory Digital Marketplace ITES-SW2 platform.
Eligibility & Set-Aside
Not applicable, as this is a sole-source justification for a brand-name item.
Key Considerations
Failure to procure this essential upgrade could lead to significant delays in recruiting actions and negatively impact the Army's critical accessioning mission. Alternatives, such as procuring a different brand of software, were considered but deemed impractical due to substantial costs for re-purchase, Risk Management Framework approval, and retraining, which would also jeopardize the cybersecurity posture.
Contact Information
- Primary Point of Contact: Joseph R. Lawrence, joseph.r.lawrence3.civ@army.mil, 520-945-8992
- Secondary Point of Contact: Adrian Atkinson, adrian.j.atkinson2.civ@army.mil