DoDEA-Europe Daily Commute and Special Needs Student Transportation Service, Vicenza, Italy
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Defense Education Activity (DoDEA)-Europe intends to award an Unrestricted Firm-Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Daily Commute and Special Needs Student Transportation Services for the Vicenza School Complex in Vicenza, Italy. This opportunity covers a potential five-year period, including a base year and four option years, plus a six-month extension option. Proposals are due February 26, 2026, at 11:00 AM Eastern Standard Time (EST).
Purpose & Scope
DoDEA requires comprehensive student transportation services, encompassing daily commutes, special needs transportation (SPED), and curricular student transportation services (STS). The scope includes providing all necessary personnel, supervision, vehicles of various capacities (01-08, 01-16, 28-32, 33-53 passengers), safety attendants/aides, and security telephone & training services. All operations must adhere to DoDEA and Host Nation safety, professional, and compliance requirements.
Contract Details
- Contract Type: Firm-Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ).
- Period of Performance: One (1) base year and four (4) one-year option periods, with an additional 6-month service option per FAR 52.217-8. The contract extends through July 2031 and January 2032 for various line items.
- Set-Aside: Unrestricted.
- Place of Performance: Vicenza, Italy.
- Product/Service Code: V222 (Passenger Motor Charter Service).
Key Requirements
Offerors must demonstrate capability to:
- Provide diverse vehicle types and capacities, ensuring compliance with safety and regulatory standards.
- Supply qualified personnel, including drivers, safety attendants, and safety aides, meeting specific language, age, training, certification, and background check requirements.
- Implement robust safety and security protocols, including vehicle inspections, passenger identification, emergency response, and secure communication devices for real-time tracking and OPSEC training.
- Maintain 24/7 emergency availability and submit required reports (e.g., Personnel List, Bus Stop Time Report, Vehicle List, Accident/Incident Reports).
Submission & Evaluation
- Offer Due Date: February 26, 2026, 11:00 AM EST.
- Submission Method: Electronically via email to Jiabao.Peng@dodea.edu and Marcia.Lee@dodea.edu.
- Mandatory Action: Offerors must submit Attachment 7 (Non-Disclosure Agreement) by February 20, 2026, 11:00 AM EST, to receive critical Attachments 7(a) (Route List) and 7(b) (Commuting Area Zone information/Map) necessary for proposal development.
- Evaluation Criteria: Best Value Tradeoff, considering:
- Technical Approach (Most Important): Subfactors include Staffing Capability and Vehicle Capability (both equally important). Offerors must use Attachment 2 to detail their approach, adhering to a 250-word limit per cell for mandatory questions.
- Past Performance: Submit up to three recent (within 3 years) and relevant contracts using Attachment 3 format. References will complete Attachment 4 (PPQ).
- Price: Utilize Attachment 5, providing unit prices in Euros without formulas.
- Representations and Certifications: Complete Attachment 6 and its enclosures, ensuring active SAM.gov registration.