DOI Main Building Food Services RFQ

Form / Attachment / Pricing Sheet

This document, "Attachment 1 Terms and Conditions," outlines the general contract administration information, specific clauses incorporated by reference, and clauses provided in full text that will govern any resulting contract. It serves as a critical component for bidders to understand the legal and contractual framework of the opportunity.

• General Contract Administration: Details that the solicitation and award will be issued by the Bureau of Safety and Environmental Enforcement (BSEE) on behalf of the U.S. Department of the Interior (DOI). It also specifies that the Government retains the right to terminate the contract for convenience or default.
• Incorporated Clauses: A comprehensive list of Federal Acquisition Regulation (FAR) clauses incorporated by reference, covering areas such as System for Award Management, Personal Identity Verification, Contract Terms and Conditions for Commercial Items, and various prohibitions (e.g., on certain hardware/software, telecommunications services). Many clauses are marked with an 'X', indicating they are applicable to this acquisition.
• Full Text Clauses: Several key clauses are provided in full text, including:
  • 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services: This clause details numerous requirements related to ethics, confidentiality, supply chain security, small business utilization, equal opportunity, combating trafficking in persons, and the Buy American Act.
  • 52.213-4 Terms and Conditions—Simplified Acquisitions: Similar to 52.212-5, this clause outlines requirements for simplified acquisitions, including prohibitions and labor standards.
  • Food Service Guidelines: Specific requirements for food service operations, including equipment, sanitation, quality standards, personnel, recycling, maintenance, and hazardous conditions.
  • IPv6 Requirements: Mandates that systems and components must be capable of operating with IPv6.
  • Insurance Requirements: Outlines minimum insurance coverage, including Workers' Compensation, Employer's Liability, and Commercial General Liability.

This document is essential for bidders to understand the contractual obligations, compliance requirements, and operational standards they must adhere to if awarded the contract. It details numerous FAR clauses that impose specific responsibilities and restrictions, particularly concerning labor, ethics, supply chain, and sustainability. Bidders must carefully review these terms to ensure they can meet all requirements and to accurately assess the cost and complexity of performing the contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure services for establishing and operating food concession facilities at the U.S. Department of the Interior (DOI) Stewart Lee Udall Building. The government anticipates a single award, no-cost contract.

• Operate food concession facilities (cafeteria, coffee bar, and potentially catering for meetings/events).

• Provide high-quality food products emphasizing taste, texture, freshness, presentation, customer appeal, and financial reasonableness.

• Comply with federal regulations, U.S. Dietary Guidelines for Americans, LEED sustainability requirements, and responsible antibiotic-use policies.

• Use green products and supplies per GSA's Affirmative Procurement Program.

• Operate cafeteria services Monday-Friday, with minimum hours for breakfast (7:00 AM - 9:30 AM) and lunch (11:00 AM - 1:00 PM).

• Manage recycling and composting systems.

• Provide prompt, efficient, and courteous service.

• Implement preventative maintenance and cleaning protocols.

• Comply with security, hazardous conditions, and emergency program requirements.

• Achieve/maintain LEED Silver under Commercial Interiors 2.0.

• Contract Type: No-cost contract (total price $0.00).

• Period of Performance: Base period of 1 year, plus four 1-year option periods (potential of 5 years).

• Quotations due by 1:00 PM Eastern Time, January 16, 2026.

• Submit quotes electronically via email to william.rilee@bsee.gov.

• Quotes must be submitted in two volumes: Technical and Business Price.

• Technical Volume: Max 15 pages (written), plus optional 30-slide oral presentation.

• Evaluation Factors: Technical (Staffing Plan, Quality Control, Deliverable Schedule, Past Performance) and Price (menu prices for fairness and reasonableness). Technical factors are more important than price.

• Award will be made to the responsible Quoter whose quote represents the best overall value.

• This solicitation is a Total Small Business Set-Aside competition.

• NAICS Code: 722514 (Cafeterias, Grill Buffets, and Buffets) with a small business size standard of $34.0 million.

• Vendors in the local area are encouraged to submit quotes.

• All potential quoters must be registered in the System for Award Management (SAM) at the time of quotation submission.

• An on-site visit may be requested the week of January 5-8, 2026. Registration required by December 31, 2025.

• Questions due by January 9, 2025, 11:00 AM Eastern Time.

• The government reserves the right to award without communications or clarifications.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various occupations performing work on covered federal contracts. This wage determination is applicable to contracts entered into within the District of Columbia, Maryland (Charles, Prince George's counties), and Virginia (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Stafford counties).

• Minimum Wage Rates: Lists specific hourly wage rates for a wide range of occupations.
• Executive Order Minimums: Notes the minimum wage rates required by Executive Order 14026 ($17.75/hour for contracts on or after Jan 30, 2022) and Executive Order 13658 ($13.30/hour for contracts awarded between Jan 1, 2015 and Jan 29, 2022, without renewal/extension after Jan 30, 2022). It clarifies that the listed wage determination rates apply if they are higher than the Executive Order minimums.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week), Paid Sick Leave (EO 13706: $5.09/hour or $203.60/week), Vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years), and Holidays (11 paid holidays).
• Special Provisions: Includes information on hazardous pay differentials, uniform allowances, and specific notes for computer employees and air traffic controllers/weather observers regarding exemptions, night pay, and Sunday pay.
• Conformance Process: Outlines the procedure (Standard Form 1444) for requesting authorization of additional classifications and wage rates if an occupation is not listed in the determination.

Bidders must use this wage determination to understand the minimum labor costs associated with performing the contract. It is crucial for accurately calculating labor costs in proposals to ensure compliance with the Service Contract Act and relevant Executive Orders. Failure to adhere to these wage and benefit requirements can lead to contract violations.

Forms / Attachments / Pricing Sheets

This document contains several references and attachments related to food service operations and responsible antibiotic-use policies for meat and poultry. It includes guidelines, a presidential memorandum, and templates for reporting, extensions, and waivers.

• Reference 1: Food Service Guidelines for Federal Facilities (link provided).
• Reference 2: Presidential Memorandum "Creating a Preference for Meat and Poultry Produced According to Responsible Antibiotic-Use Policies" (CRAU), encouraging responsible antibiotic use in the supply chain.
• Reference 2A: Extension Template for Certified Responsible Antibiotic-Use.
• Reference 2B: Waiver Template for Certified Responsible Antibiotic-Use.
• Reference 2C: Quarterly Certified Responsible Antibiotic-Use Report Template, detailing metrics for antibiotic-use meat and poultry versus conventional.
• Reference 2D: USDA Process Verified Program information regarding audit verification for meat and poultry.
• Reference 3: Basement Floor Plans, showing layout details for a facility.
• Reference 4: GSA Levels Descriptions for Food Service Operations in Federal Facilities, outlining different service types from vending machines to cafeterias.

These documents provide critical context and requirements for any vendor involved in providing food services, particularly concerning meat and poultry sourcing and reporting. Bidders should review the food service guidelines, the presidential memorandum on antibiotic use, and the associated reporting templates to understand compliance obligations and reporting procedures. The floor plans and GSA service level descriptions may also be relevant depending on the specific scope of the opportunity.

Form / Attachment / Pricing Sheet

This document, FAR 52.212-3 — Offeror Representations and Certifications, is provided for offerors who do NOT have an active or up-to-date SAM.gov registration. Completing this form is required for the Government to determine the offeror’s eligibility for award.

• Offeror Information: Requires Name, Address, City/State/ZIP, UEI (if available), and TIN.
• Representation Regarding Responsibility: Certification of being a responsible contractor.
• Taxpayer Identification Number (TIN): Includes TIN and Type of Organization (Sole Proprietorship, Partnership, Corporate Entity, Government Entity, Other).
• Small Business Status: Checkboxes for Small Business, Small Disadvantaged Business, Women-Owned Small Business, HUBZone Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, or Not a Small Business.
• Affirmative Action Compliance: Certification regarding participation in previous contracts subject to Equal Opportunity requirements.
• Previous Contracts and Compliance Reports: Certification regarding filing required reports.
• Certification Regarding Payments to Influence Federal Transactions: Certification regarding payments in violation of 31 U.S.C. 1352.
• Representations Regarding Felony Conviction or Tax Delinquency: Certification regarding unpaid federal tax liability and felony convictions.
• Product/Service Certification: Certification that all proposed products and/or services comply with the solicitation.
• Signature Block: Requires Name, Title, Phone, Email, Signature, and Date.

Offerors without an active SAM.gov registration must complete all applicable sections of this form. The information provided will be used by the Government to assess eligibility for contract award. This document outlines the specific representations and certifications required from potential bidders.