DOMESTIC OFFICE FURNITURE & SERVICES BPAS

Solicitation / RFP / RFQ

This is a Sources Sought Notice issued by the U.S. Department of State (DOS), A Bureau, Domestic Operations and Emergency Services, Office of Design and Construction (A/DOES/DC). The purpose is to identify U.S. businesses capable of producing and supplying overseas systems furniture, including casegoods, systems furniture (120-volt capability), seating, and storage. This notice is for market research to determine acquisition strategy, potentially for small business set-asides. It is NOT a Request for Proposals (RFP), RFQ, or IFB, and does not guarantee a future solicitation.

• Products: High-quality, contemporary, commercial-grade office furniture that is easily adaptable, reconfigurable, and modular. This includes systems furniture, casegoods, conferencing, seating, storage, work accessories, and technology integration.

• Functionality: Furniture must be ergonomic and designed to fit within DOS space standards, promoting efficient planning and procurement.

• Interchangeability: Furniture components should be interchangeable within a "kit of parts" system.

• Industry Standards: Must meet UL 1286 rating at 120V/60Hz. Wood casegoods and workstations must meet ANSI/AWI 400 Premium Grade Factory Finishing requirements. Wood veneer must be ANSI HP-3 Grade AA. Must meet ANSI/BIFMA Certified Level 2, minimum.

• DRAFT Scope of Work (SOW): Refer to the DRAFT SOW and Attachment A for detailed product requirements.

• No contract details (type, period of performance, estimated value) are provided as this is a Sources Sought Notice.

• Response Format: Limited to 10 pages, Microsoft Word or PDF. Times New Roman, 12-point font, 1-inch margins.

• Submission Method: Electronic only to MoreauKL@state.gov and CameronCR@state.gov.

• Deadline: No later than 5:00 P.M. E.T. on May 29, 2026.

• No Feedback: Individual feedback or evaluations will not be provided.

• Inquiries: Written questions only to MoreauKL@state.gov and CameronCR@state.gov.

• Responses are solicited ONLY from Small Business concerns.

• Firms must provide:

  • Statement of interest and capabilities.
  • Relevant experience (last 5 years, similar value/size/scope, including contract details).
  • Company Profile (Name, POC, email, phone, DUNS, Cage Code, Employee Count, Office Location, Small Business Status, Annual Revenue, SAM Registration).
  • Indicate certification under HUBZone, Woman-Owned Small Business, Service-Disabled Veteran-Owned Small Business, and Small Disadvantaged Business Programs.

• All information is preliminary and subject to change.

• This is for information and planning purposes only.

• No reimbursement for response costs.

• Submitted information becomes government property.

• Proprietary information should be minimized and clearly marked.

• Refer to Attachment A for product requirements and Attachment B for references.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Offeror Cost Estimate," is a template for offerors to provide their proposed pricing for various items. It is intended to be used in conjunction with the solicitation to detail the cost breakdown for the goods or services being procured.

• Base Year Rates: Includes estimated quantities for different types of workstations (WS-4, WS-5) and offices (PO-2, Team Room, Conference Room, Open Collaboration) with columns for Unit Price and Total Cost.
• Option Year Rates (Years One through Four): Provides estimated quantities for "Workstation 4.5," "Workstation 8.3," and "Private Office," each referencing "see attached drawing." Offerors are to provide Unit Price and Total Cost for each.
• Source Selection Information: References FAR 2.101 and 3.104.

This attachment is critical for bidders to complete their proposals. It requires offerors to input their pricing for each item listed, broken down by base year and four option years. The accuracy and competitiveness of the pricing provided in this document will directly impact the evaluation of the offeror's proposal.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed matrix of product technical requirements for various furniture items, including casegoods, tables, systems furniture, seating, and accessories. It serves as a specification guide for potential bidders to understand the detailed requirements for each furniture component.

• Casegoods: Specifies requirements for general casegoods, desk shells, height-adjustable tables, mobile pedestals, file drawers, bookcases, wardrobes, and lateral files. Details include dimensions, materials, finishes, hardware, and specific features.
• Tables & Conferencing: Outlines requirements for general tables, meeting tables (round, trapezoidal, conference), training tables, multi-purpose tables, and credenzas (AV, buffet, collaboration). Includes specifications for tops, bases, materials, and AV/IT integration options.
• Systems Furniture: Details general requirements for panel systems, frame/bench/spine products, and components like height-adjustable tables and mobile pedestals. Focuses on panel construction, cabling management, power distribution, and materials.
• Seating: Specifies requirements for various chairs (task, task stool, conference, guest, multi-purpose, lounge, dining) and sofas, including dimensions, materials, finishes, adjustability features, and weight capacities.
• Accessories: Lists requirements for monitor arms, keyboard trays, CPU holders, task lamps, power modules, surge protectors, wire management systems, acoustic screens, and whiteboards.

This matrix is critical for bidders to understand the precise technical specifications, material choices, dimensions, finishes, and functional requirements for all furniture items. Bidders must ensure their proposed products meet or exceed these detailed requirements to be considered compliant. It guides product selection, configuration, and pricing for the opportunity.

Form / Attachment / Pricing Sheet

This document is Attachment A, a Past Performance Survey. Its purpose is to collect information from evaluators to assist in tracking responses and resolving conflicts during the evaluation process for a contract opportunity.

• Contract Information: Details about the contractor, contract number, evaluator's contact information, organization, mailing address, position/title/grade, length of involvement, degree of involvement, period of performance, initial contract value, and current/completed contract value.
• Requirement Description: A brief description of the requirement and its complexity (Difficult/Routine).
• Scoring Criteria: Defines EXCEPTIONAL, ACCEPTABLE, and UNACCEPTABLE performance ratings.
• Evaluation Areas: The survey includes sections for evaluating performance in:
  • Conformance to Specifications and Standards of Good Workmanship (covering overall ability, key personnel, and start-up performance).
  • Adherence to Contract Schedule (covering planning, scheduling, monitoring, milestone completion, and timely completion within the period of performance).
  • General Business Conduct and Business-Like Concern for the Customer (covering responsiveness to changes, surge/short-term requirements, and accuracy/completeness of vouchers/invoices).
  • Compliance with the Term and Conditions of the Contract (covering quality/accuracy of price proposals, accuracy/timeliness of reports, and ability to perform within negotiated prices).
• Rating Scale: A numerical scale from 0 (Unacceptable) to 10 (Exceptional) is provided for each evaluation area, with an option to mark N/A.
• Comments: Space is provided for evaluators to add comments for each section.

Bidders should be aware that this survey is used to gather past performance information. Understanding the criteria and the type of information requested will help them anticipate what data might be sought from their references and how their past performance will be evaluated.